Product transaction

If the field is not filled in, the system uses the Default account set field from the Company information table.

The original value in the field is suggested based on the value in the Order table.

The field may be in use by external reporting or analysis applications, it is not in use by Business NXT functionality. Value is found based on the Accounting period table.

When executing processing Returned from the Order table the Actual return date is gotten from the current date for selected hire/loan orders.

In the order head and in the order lines there is also a field for Expected return date, here you enter the date on which the return of goods is expected to take place.

The date is validated using the regional settings in Windows.

The value is filled in when running the Generate purchase/production orders processing in the Order table, or manually enter an order number in the Allocated order no. field.

The value is filled in when running the Generate purchase/production orders processing in the Order table. By deleting the contents of this field, the allocation is withdrawn.

Order lines can be joined to purchase orders via allocated order numbers to see which sales order lines are allocated to them.

The value is the product of Price and Quantity, minus the line discounts. As the Quantity field is reduced when finished, it is the residual value of the order line that is displayed. The Price unit, Price qty. and Price factor fields are also taken into account. Totals for the whole order are accumulated in the order head.

If the standard currency, given in the Company information table is defined as Currency type 2 or 3 in the Currency table, the Amount in EURO will be calculated with the exchange rate given for Euro in Sales rate field in the Currency table.

The original value in the field is suggested based on the value in the Product table, if it is not overridden by the value in the Unit or Barcode table.

The original value in the field is suggested based on the value in the Product table, if it is not overridden by the value in the Unit or Barcode table.

For this field to be calculated, one or more of the delivery date calculation fields must also be selected in the Calculate delivery date field in the Company information table.

The date is validated using the regional settings in Windows.

Used to enter product information on an order line instead of entering the product no. By entering the barcode (e.g. with a barcode reader) on the order line the product and product information from the Barcode table are filled in on the order line.

The capital asset can be entered at the order line for accounting purposes if selling capital assets for own consumption or using purchase orders to purchase capital assets.

Capital assets can be removed from the warehouse via the order module and posted as acquisition of the selected capital asset.

To ensure that the accounting is correct, a separate account set for this routine could/should be set up, in which it is only necessary to enter debit/credit further processing. The account can be directly from the warehouse or another account that is different from further processing for sold goods.

Which voucher series you will use for Activation of capital assets from order must be defined. This will be done in the Activ. Cap. A. Series field in the Company information table.

Entering goods out:

• Create an order with transaction type 4 - Adjustment/internal issue or 5 - Further processing and with Order type 1 - Normal order.
• In the order line, call up the Capital asset proc. and Cap. asset no. fields and enter the processing and the capital asset. It is possible to enter new capital assets when you look up in the field.
• Check that there are values in the Cost price and Price fields. If these fields are not filled in, the function does not work.
• Finish the order, the stock will be reduced and a product transaction will be created.

See also: Product transaction

Entering receipt of a purchase order

• Create an order with transaction type 6 - Purchase and Order type 1 - Normal order.
• On the order line for the capital asset, Visma Business checks the field Exempt from warehousing.
• If the order line is finished, withdraw the finished quantity. If anything is reserved for the shipments that this line has created, cancel these reservations before entering of the capital asset number is possible. If cancelling the reservations is impossible this line cannot be used and this product has to be withdrawn as a normal withdrawal, see above.
• This line will be posted to the capital asset, instead of the account, for product purchase. The field for Capital asset proc. is set to 1 - Acquisition.

1 - Acquisition

To be used on records concerning the main acquisition of capital assets. E.g. cars, or buildings.

2 - Addition

To be used on records concerning additions. The definition of an "addition" is e.g. winter tyres for a car or marquises on a building. Additions can be given a lifetime, that differs from the main acquisition.

3 - Revaluation

To be used on records meant to adjust the total value of a capital asset. An example when a revaluation can be performed is when a very old real estate has a much higher market value, than the book value.

Note:

Revaluation shall NOT be performed when a capital asset has a lower value than expected due to under-usage, in this case the lifetime, and consequently the periodic depreciations, shall be adjusted instead.

Note:

Revaluation of capital assets is in most countries surrounded by legal restrictions and shall be performed only after accurate consideration.

4 - Devaluation

To be used on records meant to adjust the total value of a capital asset. An example when a devaluation can be performed is when the value of a real estate falls under the book value due to a financial crisis or another extraordinary occurrence.

Note:

Devaluation shall NOT be performed when a capital asset has a higher value than expected due to over-usage, in this case the lifetime, and consequently the periodic depreciations, shall be adjusted instead.

Note:

Devaluation of capital assets might be surrounded by legal restrictions in your country and shall be performed only after accurate consideration.

5 - Sale

To be used on records concerning sales of capital assets.

6 - Discarded

To be used on records concerning discard of capital assets.

7 - (Not in use)

Not in use.

8 - Back transfer

Resets depreciation when capital assets are sold or discarded.

9 - Depreciation on investment

10 - Depreciation on addition

11 - Depreciation on revaluation

12 - Depreciation on devaluation

During the printout calculation, the CID code is generated and copied from the order to the Product transaction table. This field is updated on invoicing of orders from the printout calculation. The calculation is only performed for orders that come from the invoice printout. When realising a selected purchase order you can enter the CID code in the Invoice receival dialog.

You can also use the field if the customer decides to buy the hire object.

For hire/loan, the original value in the field is suggested based on the value in the Price- and discount matrix table.

The date is validated using the regional settings in Windows.

The cost price in production orders is updated when the invoice is received, if the product has a new price when it is purchased.

The cost price is retrieved from the Average cost price field in the Stock balance table when order lines have transaction type:

• 1 - Sales
• 2 - Hire
• 3 - Loan
• 4 - Adjustment/internal issue
• 5 - Further processing

The cost price is retrieved from the Average cost price field in the Price- and discount matrix table, if have not:

• selected the Cost price from the price and discount matrix if sold out field under Price/discount processing in the Company information table
• 0.00 in the Average cost price field in the Stock balance table

and the order lines have transaction type:

• 6 - Purchase
• 7 - Production

Reservations are updated correctly upon reservation. If you have selected the Calculate avg. cost price on the order line field under Processing method or in the Company information table, the order line is updated with the average cost price from reservations.

The cost price addition is posted to the debit and credit cost addition accounts when the invoice is received on the purchase order. After that it is part of the cost price of the shipment, and it is not posted separately on sales or stock corrections.

If you use cost addition distribution from the order head, this field is calculated based on distributed cost price addition.

The field is suggested from the Product or Delivery alternative table.

The original value in the field is suggested based on the value in the Associate table.

The original value in the field is suggested based on the value in the Order table.

For purchase order lines, the original value in the field is suggested based on the value in the Delivery alternative table.

The original value in the field is suggested based on the value in the Product table, if it is not overridden by the value in the Unit or Barcode table.

The original value in the field is suggested based on the value in the Order table.

The date is validated using the regional settings in Windows.

If you have filled in the Overridden description field in the Price- and discount matrix table, this description is used. The same applies when expanding structure products that have been given a different description in the Structure table.

When running processing Generate order from the Appointment table, it is the description from the appointment that is transferred and not the product description. If there is no description for the appointment, the product description is used.

When transferring from voucher lines when exporting, the product description is used if not the voucher type processing Voucher text to order line is selected.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

If you have selected to suggest this value on the Discount page in the Discount suggestion field in the Company information table, the original value in the field is suggested based on the value in the Price- and discount matrix table.

The Empl. no. is a unique number identifying one specific Employee.

This field is a visualisation of the Count number from serial no. check box on the Serial number page in theProc. method 1 field.

The original value in the field is suggested based on the value in the Product table.

This text type domain can hold 10 digits in order to comply with EU regulations.

The suggested value for the field is the value from the To field plus the Disassemble time field.

The date is validated using the regional settings in Windows.

When the quantity is calculated as the difference between the To and From fields, it can be expressed as a quantity, time or date, depending on the quantity format selected in the Proc. method 1 field in the Order line table. If the Factor 3 field does not have any value in the Order line table, the value in this field will be imported.

When finishing the current date is always used for the transactions. You can override the value by entering manually in the Manual finish date field.

The date is validated using the regional settings in Windows.

See also: Delivery alternative

The value in these fields are shown per unit and in the default currency.

When you invoice via Business NXT EDI and you have entered product numbers in the Product no. freight 1 - Product no. freight 4 fields, you can enter the freight amount in the Freight 1 - Freight 4 fields. The freight amounts are accumulated to the freight and freight zone addition segments in the XML file. If any of the products are also present as separate order lines, these order lines are accumulated to the same segment and are not written as separate product lines.

See also: Delivery alternative

The value in these fields are shown per unit and in the default currency.

When you invoice via Business NXT EDI and you have entered product numbers in the Product no. freight 1 - Product no. freight 4 fields, you can enter the freight amount in the Freight 1 - Freight 4 fields. The freight amounts are accumulated to the freight and freight zone addition segments in the XML file. If any of the products are also present as separate order lines, these order lines are accumulated to the same segment and are not written as separate product lines.

See also: Delivery alternative

The value in these fields are shown per unit and in the default currency.

When you invoice via Business NXT EDI and you have entered product numbers in the Product no. freight 1 - Product no. freight 4 fields, you can enter the freight amount in the Freight 1 - Freight 4 fields. The freight amounts are accumulated to the freight and freight zone addition segments in the XML file. If any of the products are also present as separate order lines, these order lines are accumulated to the same segment and are not written as separate product lines.

See also: Delivery alternative

The value in these fields are shown per unit and in the default currency.

When you invoice via Business NXT EDI and you have entered product numbers in the Product no. freight 1 - Product no. freight 4 fields, you can enter the freight amount in the Freight 1 - Freight 4 fields. The freight amounts are accumulated to the freight and freight zone addition segments in the XML file. If any of the products are also present as separate order lines, these order lines are accumulated to the same segment and are not written as separate product lines.

When the quantity is calculated as the difference between to and from, it can be expressed as a quantity, time, date or factor, depending on the quantity format selected on the Editing page in the Proc. method 1 field in the Order line table.

The gross profit is the difference between invoiceable amount (credit amount) and incurred costs (debit amount). Gross profit is calculated for the Transaction type = 1 - Sales.

Prices and discounts can be specified not only on the basis of the ordinary quantity field but also this field.

The field cannot be overridden.

Suggested from the Product table, if it is not overridden by the field in the Unit or Barcode table.

This is in addition to the normal quantity field, which shows the number of copies hired/loaned.

This field is used for order match functionality.

These are product transactions for purchase and production orders that have not been received/finished.

If the Invoice customer no. field is filled in in the order head, you cannot edit the Invoice customer no. field in order lines.

When you enter a customer number in the Cust. no. field in the order head, the Invoice customer no. field in the order line is given the same value. This means that the Invoice customer no. field always has a value in the order head when you invoice a customer. You can therefore only edit the Invoice customer no. field in order lines when you are using the Split processing for an order, as you are then not entering the customer number in the order head, but in the order lines.

If you select the Invoice date from the invoice plan option in the Order documents dialog box under the Invoicing tab, the date is retrieved from the invoice plan; otherwise the date is retrieved from the dialog box.

The date is validated using the regional settings in Windows.

The document numbers are retrieved from the voucher and document series in the Company information table.

The original value in the field is suggested based on the value in the Product table, if it is not overridden by the value in the Unit or Barcode table.

If you double-click or press * in the field, you will be referred to the Location or Item location table, depending of which table you have chosen to look up in the Reservation processing in the Company information table, where you can see the physical appearance and location of the item.

If you have not selected Use location control in Reservation processing in the Company information table, you are only given a warning that the location cannot be found, but you can also decide yourself what should be here.

The location for goods you receive and the value is included in shipments. In increase order lines, the location is suggested as the normal location from the Stock balance table. You can edit them in the Shipment table later. If you need more values, you can join to the Reservation table and enter a value in the equivalent field there and, if necessary, split the shipments afterwards.

When a stock transfer is performed, the value in the Location field in the Order line table is selected ahead of the value in the Location field from the Shipment from which it is picked.

The margin is calculated as the gross profit divided by the value in the Amount field.

On the Editing menu, click Memo to create a new memo or to view the existing memo. The memo file name is saved in this text box.

Double-click or press * to open the Select file dialog box to manually select a memo file.

The actual memo is stored in the Memo table.

Suggested from the Product table, if it is not overridden by the field in the Unit or Barcode table.

In the future the Order jour. no. together with the Trans. no. is used to correct or delete the product transaction.