Company information

When depreciating capital assets Business NXT will then be able to calculate the correct dates for depreciation based on the number of instances of depreciation per annum. Business NXT will also take this into account when dates are suggested in the Accounting period table using the + key (or the Edit/Suggest value menu item).

1 - January

2 - February

3 - March

4 - April

5 - May

6 - June

7 - July

8 - August

9 - September

10 - October

11 - November

12 - December

If for example you have a five-digit account plan, you can format the presentation of account numbers for both screens and printouts. You then enter "#" which represents the digits, and you enter spaces, full stops or other characters between the digits. Then for example ### ## the account number with a space between the third and fourth digits is displayed.

This field replaces previous formatting, which is done in registry under the ACCOUNT_NO_FORMAT string.

This is in addition to the E-mail address field, which is reserved for the e-mail address of the company.

May contain text or macros to export data related to the specific order line, like product no, account, organisational unit. Used when sending purchase orders through AutoInvoice. See Extended mapping information for more information.

Logistics

Invoicing sales/hire

Vouchers will be created for invoicing.

Invoicing sales cash order

Vouchers will be created for invoicing of cash order.

Post temp. stock value on sales

Vouchers will be created for accounting temporary stock values on sales.

Cost/stock/discard on hire

Vouchers will be created for cost or stock discard on hire.

Cost/stock/discard on loan

Vouchers will be created for cost or stock discard on loan.

Cost on adjustment/internal issue

Vouchers will be created for cost on loss.

Cost on further processing

Vouchers will be created for cost on further processing.

Invoice received

Vouchers will be created for invoice received.

If receipt of invoice is to be posted, a dialog box will appear in connection with the use of the Received invoice processing in the order head or when saving changes which include receipt of invoice. See the chapter on accounting in the system specification for logistics.

Post temp. stock value on purchase

Vouchers will be created for accounting temporary stock value on purchase.

Cost on production when approval

Vouchers will be created for cost on production when approving.

Cost on production when finishing

Vouchers will be created for cost on production when finishing.

Post temp. stock value on production

Vouchers will be created when finishing the structure head on a production order.

Stock transfer

Vouchers will be created for stock transfer.

Correction stock balance

Vouchers will be created for correcting stock balances.

Automatic cost correction

Vouchers will be created for automatic cost correction, under the condition that the option Invoice received has been selected.

Internal invoicing

Vouchers will be created for internal invoicing.

Post temp. stock value

Vouchers will be created for accounting temporary stock value when running the Post temporary stock value processing directly from the Product transaction table.

Post costs

Vouchers will be created for accounting costs when running the Post cost processing directly from the Product transaction table.

Finance

Interest calculation

Vouchers will be created for interest calculation.

Reminder/interest fee

Vouchers will be created for reminders and interest fee.

Payment giro

Vouchers will be created for payments.

VAT control

Vouchers will be created for tax settlement.

OSS VAT control

Vouchers will be created when printing a OSS VAT report.

Activate capital asset

Vouchers will be created for activating capital assets.

Interest suggestion

Vouchers will be created for interest suggestion.

Accounting document

If the Direct update checkbox for Accounting document is selected, batches will be updated automatically if they don't have errors. It is not possible to change the checkbox values for Accounting (always performed) and No changes.

Miscellaneous

Direct update from Visma Business Services

If selected, direct update will be the option used when calling from Visma Business Services.

System admin. can change

If selected, only the system administrator can update directly if the No changes option is selected for the following instances - even if the user has access to the Accounting:

• Invoicing sales/hire
• Invoicing sales cash order
• Interest calculation
• Reminder/interest fee
• Invoice received
• Payment giro
• VAT control
• Post costs
• Post temp. stock value
• Internal invoicing
• Activate capital asset
• Interest suggestion

Stock consistency control on postings

When the parameter is set, the table VAT and accounting group will be used to make sure there is consistency in posting of order lines where stock handling has been changed.

Set value date on cost correction = invoice value date

When set, cost correction will be posted with value date using the purchase invoice value date instead of the invoice date.

Post VAT

Via VAT codes

If selected, VAT amounts are posted via VAT codes when voucher lines are produced in connection with invoicing and receipt of invoice.

The advantage of accounting via VAT codes is that sales and purchase transactions will contain complete information on which taxes have been calculated. Both gross amounts (amounts entered) and net amounts (amounts posted) will be calculated. It will be therefore be easier to produce informative reports.

VAT codes will be included even if the VAT rate is 0 (zero).

Directly to VAT accounts

If selected, VAT amounts are posted directly to VAT accounts when voucher lines are produced in connection with invoicing and receipt of invoice.

Note:

This parameter shall not be used if the company is subject to VAT that shall be posted on both debit and credit, e.g. purchase from the EU, purchase from countries outside EU and domestic purchase with reversed VAT.

Logistics

Invoicing sales/hire

Vouchers will be created for invoicing.

Invoicing sales cash order

Vouchers will be created for invoicing of cash order.

Post temp. stock value on sales

Vouchers will be created for accounting temporary stock values on sales.

Cost/stock/discard on hire

Vouchers will be created for cost or stock discard on hire.

Cost/stock/discard on loan

Vouchers will be created for cost or stock discard on loan.

Cost on adjustment/internal issue

Vouchers will be created for cost on loss.

Cost on further processing

Vouchers will be created for cost on further processing.

Invoice received

Vouchers will be created for invoice received.

If receipt of invoice is to be posted, a dialog box will appear in connection with the use of the Received invoice processing in the order head or when saving changes which include receipt of invoice. See the chapter on accounting in the system specification for logistics.

Post temp. stock value on purchase

Vouchers will be created for accounting temporary stock value on purchase.

Cost on production when approval

Vouchers will be created for cost on production when approving.

Cost on production when finishing

Vouchers will be created for cost on production when finishing.

Post temp. stock value on production

Vouchers will be created when finishing the structure head on a production order.

Stock transfer

Vouchers will be created for stock transfer.

Correction stock balance

Vouchers will be created for correcting stock balances.

Automatic cost correction

Vouchers will be created for automatic cost correction, under the condition that the option Invoice received has been selected.

Internal invoicing

Vouchers will be created for internal invoicing.

Post temp. stock value

Vouchers will be created for accounting temporary stock value when running the Post temporary stock value processing directly from the Product transaction table.

Post costs

Vouchers will be created for accounting costs when running the Post cost processing directly from the Product transaction table.

Finance

Interest calculation

Vouchers will be created for interest calculation.

Reminder/interest fee

Vouchers will be created for reminders and interest fee.

Payment giro

Vouchers will be created for payments.

VAT control

Vouchers will be created for tax settlement.

OSS VAT control

Vouchers will be created when printing a OSS VAT report.

Activate capital asset

Vouchers will be created for activating capital assets.

Interest suggestion

Vouchers will be created for interest suggestion.

Accounting document

If the Direct update checkbox for Accounting document is selected, batches will be updated automatically if they don't have errors. It is not possible to change the checkbox values for Accounting (always performed) and No changes.

Miscellaneous

Direct update from Visma Business Services

If selected, direct update will be the option used when calling from Visma Business Services.

System admin. can change

If selected, only the system administrator can update directly if the No changes option is selected for the following instances - even if the user has access to the Accounting:

• Invoicing sales/hire
• Invoicing sales cash order
• Interest calculation
• Reminder/interest fee
• Invoice received
• Payment giro
• VAT control
• Post costs
• Post temp. stock value
• Internal invoicing
• Activate capital asset
• Interest suggestion

Stock consistency control on postings

When the parameter is set, the table VAT and accounting group will be used to make sure there is consistency in posting of order lines where stock handling has been changed.

Set value date on cost correction = invoice value date

When set, cost correction will be posted with value date using the purchase invoice value date instead of the invoice date.

Post VAT

Via VAT codes

If selected, VAT amounts are posted via VAT codes when voucher lines are produced in connection with invoicing and receipt of invoice.

The advantage of accounting via VAT codes is that sales and purchase transactions will contain complete information on which taxes have been calculated. Both gross amounts (amounts entered) and net amounts (amounts posted) will be calculated. It will be therefore be easier to produce informative reports.

VAT codes will be included even if the VAT rate is 0 (zero).

Directly to VAT accounts

If selected, VAT amounts are posted directly to VAT accounts when voucher lines are produced in connection with invoicing and receipt of invoice.

Note:

This parameter shall not be used if the company is subject to VAT that shall be posted on both debit and credit, e.g. purchase from the EU, purchase from countries outside EU and domestic purchase with reversed VAT.

Logistics

Invoicing sales/hire

Vouchers will be created for invoicing.

Invoicing sales cash order

Vouchers will be created for invoicing of cash order.

Post temp. stock value on sales

Vouchers will be created for accounting temporary stock values on sales.

Cost/stock/discard on hire

Vouchers will be created for cost or stock discard on hire.

Cost/stock/discard on loan

Vouchers will be created for cost or stock discard on loan.

Cost on adjustment/internal issue

Vouchers will be created for cost on loss.

Cost on further processing

Vouchers will be created for cost on further processing.

Invoice received

Vouchers will be created for invoice received.

If receipt of invoice is to be posted, a dialog box will appear in connection with the use of the Received invoice processing in the order head or when saving changes which include receipt of invoice. See the chapter on accounting in the system specification for logistics.

Post temp. stock value on purchase

Vouchers will be created for accounting temporary stock value on purchase.

Cost on production when approval

Vouchers will be created for cost on production when approving.

Cost on production when finishing

Vouchers will be created for cost on production when finishing.

Post temp. stock value on production

Vouchers will be created when finishing the structure head on a production order.

Stock transfer

Vouchers will be created for stock transfer.

Correction stock balance

Vouchers will be created for correcting stock balances.

Automatic cost correction

Vouchers will be created for automatic cost correction, under the condition that the option Invoice received has been selected.

Internal invoicing

Vouchers will be created for internal invoicing.

Post temp. stock value

Vouchers will be created for accounting temporary stock value when running the Post temporary stock value processing directly from the Product transaction table.

Post costs

Vouchers will be created for accounting costs when running the Post cost processing directly from the Product transaction table.

Finance

Interest calculation

Vouchers will be created for interest calculation.

Reminder/interest fee

Vouchers will be created for reminders and interest fee.

Payment giro

Vouchers will be created for payments.

VAT control

Vouchers will be created for tax settlement.

OSS VAT control

Vouchers will be created when printing a OSS VAT report.

Activate capital asset

Vouchers will be created for activating capital assets.

Interest suggestion

Vouchers will be created for interest suggestion.

Accounting document

If the Direct update checkbox for Accounting document is selected, batches will be updated automatically if they don't have errors. It is not possible to change the checkbox values for Accounting (always performed) and No changes.

Miscellaneous

Direct update from Visma Business Services

If selected, direct update will be the option used when calling from Visma Business Services.

System admin. can change

If selected, only the system administrator can update directly if the No changes option is selected for the following instances - even if the user has access to the Accounting:

• Invoicing sales/hire
• Invoicing sales cash order
• Interest calculation
• Reminder/interest fee
• Invoice received
• Payment giro
• VAT control
• Post costs
• Post temp. stock value
• Internal invoicing
• Activate capital asset
• Interest suggestion

Stock consistency control on postings

When the parameter is set, the table VAT and accounting group will be used to make sure there is consistency in posting of order lines where stock handling has been changed.

Set value date on cost correction = invoice value date

When set, cost correction will be posted with value date using the purchase invoice value date instead of the invoice date.

Post VAT

Via VAT codes

If selected, VAT amounts are posted via VAT codes when voucher lines are produced in connection with invoicing and receipt of invoice.

The advantage of accounting via VAT codes is that sales and purchase transactions will contain complete information on which taxes have been calculated. Both gross amounts (amounts entered) and net amounts (amounts posted) will be calculated. It will be therefore be easier to produce informative reports.

VAT codes will be included even if the VAT rate is 0 (zero).

Directly to VAT accounts

If selected, VAT amounts are posted directly to VAT accounts when voucher lines are produced in connection with invoicing and receipt of invoice.

Note:

This parameter shall not be used if the company is subject to VAT that shall be posted on both debit and credit, e.g. purchase from the EU, purchase from countries outside EU and domestic purchase with reversed VAT.

Account no. control

Use account series on customer numbers

Account number series for customer numbers are checked during voucher registration. You must then also enter the series in the Account no. series table.

Use account series on supplier numbers

Account number series for supplier numbers are checked during voucher registration. You must then also enter the series in the Account no. series table.

Use account series on capital assets no.

Account number series for capital assets are checked during voucher registration. You must then also enter the series in the Account no. series table.

Do not allow overlapping account series

Account series will be monitored while entering them, to make sure they do not overlap. Business NXT tests for customer/supplier/general ledger. Capital asset, employee, and resource are tested separately.

Printouts

Use original due date for interest calculation

The original due date based on the terms of payment for the invoice are used to calculate interest. The customer then pays interest from the original due date, even if the due date has been moved.

Customer account statement as form

A separate form will be used for customer account statements. You must use form type 10.

Override last reminder to printer

Database

Show only periods with account balance

Balance lines with 0 (zero) will not appear in the General ledger balance tables. If not selected, they will appear, but only on screen. They are not stored in the database.

Free info 1 is a view

The Free information 1 table is marked as a database view. This will ensure that registering a new customer/supplier number in the Associate table, a new account number in the General ledger account table or a new product number in the Product table will not try to update the Free information 1.

Free info 2 is a view

The Free information 2 table is marked as a database view. This will ensure that registering a new customer/supplier number in the Associate table, a new account number in the General ledger account table or a new product number in the Product table will not try to update the Free information 2.

Free info 3 is a view

The Free information 3 table is marked as a database view. This will ensure that registering a new customer/supplier number in the Associate table, a new account number in the General ledger account table or a new product number in the Product table will not try to update the Free information 3.

Entry rules

Org unit from open entry

The organisational units are imported from the open entry (the invoice transaction) to the counter entry (payment transaction) on the entries that are selected in the Payment reg. field from the Cross reference table. If you select the Payment reg. field for several entries, and they have different organisational units, respective organisational units will be blanked out. The Cross reference field on the voucher line is updated with Cross reference from the Cross reference table, when you select just one entry. If you select several entries the field will be blanked out, if the field can be used in such cases.

Allow change of invoice no. on open entries

The Invoice no. field in the Open customer entry and Open supplier entry tables are editable.

Voucher update

Generate distribution lines on Cust/Supp. trans

Cost distribution for customer and supplier transactions is performed in addition to general ledger and capital assets transactions.

Check turnover class and area on voucher line

The presence of turnover class and area on voucher lines with VAT code is checked during voucher updating. It is thus not possible to enter a VAT code on a voucher line without turnover class and area also being present in the VAT code.

Debit/credit control within period and batch

Debit/credit controls within the period and within the same batch will be performed. Any difference is displayed by means of an error message referring to period and differential amount.

Write off rest amount instead of payment variance

The value in the Outstanding amount field is used instead of Acc. w/off variance amount when you run the Write off payments processing.

Write off negative rest amounts

Write off of both positive and negative entries in the customer ledger is possible. There is a joint entry in the cross-account for all positive and negative write-offs.

Run write off after voucher update

The outstanding amount is written off when you update the batch.

Write error log file on update

The Update even on error check box is enabled. The error messages when updating batches are written in a log file. The log file is located in the Programs Files directory under \VISMA\Business\Log, with file name Batch-x-yyyymmdd-ddmm.

If not selected, the error messages are shown in a dialog box. The dialog box appears unless you have disabled it in BIG.

If you combine this option with the Update even on error option the batch will be updated, regardless of whether it contains errors or not. The Write error log file on update and Update even on error options can be used without BIG, but BIG allows you to disable the error message dialog box.

Update even on error

If the Write error log file on update is also selected, the batch is updated regardless of whether they contain errors or not.

Control per voucher

It will be checked that every single voucher is zero before updating a manually entered batch, and a message will be generated if a voucher is not zero. This and any subsequent batches in the run will then remain, not updated. The batches can then be corrected and the update is run once more. This process requires that all voucher lines with the same voucher number arrive together.

Caching on batch validation

The customer, supplier and organisation unit records will be cached when validating and updating batches. If you have large batches and few customers, suppliers and organisation units this will improve the performance.

However, if you have a large number of customers, suppliers or organisation units you should not select this check box.

Suspend flow on automatically created suppliers

When enabled, batches created from Accounting document table are set as suspended in Batch table if any of the suppliers in the batch have the setting Created automatically enabled in Supplier options field.

Check if supplier is VAT-registered

When enabled, the validation will be executed in the Update batch processing.

The purpose of this validation is to avoid posting of supplier invoices including VAT if the supplier is not in the VAT register. The validation will check if the option VAT registered is set for the supplier in the Associate processing dialog. Only when that option is enabled it will be possible to post vouchers with a VAT code having VAT rate more than 0.

The validation will only be executed on voucher lines having Debit account type or Credit account type = 2 - Supplier.

Always inherit voucher no./type on accrual lines

When enabled, no validation will be done on the Period voucher series field in Company information table, and the Voucher no., Voucher type and Text will be coming from the original voucher. If the setting if OFF and Period voucher series is set in Company information, that one is used when creating the accrual lines, as per now.

Postpone updating of accounting balances

When enabled, balances will not be updated while running the Update batch processing in the Batch table. You can update the excluded balances separately by running the Update accounting balances processing in the Company information afterwards.

Always split accrued amount in intended number of fractions

When enabled, the accrual accounting is split according to the originally intended number of postings. This setting can be used when updating vouchers where the Accrual accounting start year/period is before the suspension date.

Automatically move the value date to an open period

When this feature is enabled, the Value date of applicable documents is automatically moved to the first open accounting period. This occurs during the Update batch or Update supplier transactions processing. This automation applies to incoming documents with the origins:

• 42 - Accounting document
• 45 - Split batch, supplier transactions
• 46 - Split batch, cost transactions

Credit notes and outgoing invoices are excluded. This setting can be used with accrual accounting methods that use defined start and end year/periods, and together with the Always split accrued amount in intended number of fractions parameter. Note that other accrual methods, such as those using period keys, are not handled by this setting.

Currency

Fixed "Currency 2"

The Currency no. 2 field cannot be overridden anywhere other than in the Company information table. If not selected, you can override the Currency no. 2 field in the Associate, General ledger account, Capital asset, Organisational unit 1-Organisational unit 12, Batch and Voucher tables. It is not possible to change the value in the Currency no. 2 field in the Updated batch and Updated voucher tables. If the access group for the user has functional access to Change Currency 2 on transactions, you can also change the Currency no. 2 field in the Customer transaction, Supplier transaction, General ledger transaction, Open customer entry and Open supplier entry tables.

Fixed "Currency rate 2"

The value in the Exchange rate 2 field cannot be overridden in the General ledger account, Capital asset and Voucher tables. It is not possible to change the value in the Exchange rate 2 field in the Updated voucher table. If the access group for the user has functional access to Change Currency 2 on transactions, the field can also be changed in the Customer transaction, Supplier transaction, General ledger transaction, Open customer entry and Open supplier entry tables.

Calculate "Amount in currency 2" from "Currency amount"

The Amount in currency 2 field is calculated on the basis of the Amount in currency field. You cannot change the Exchange rate 2 field in the Open customer entry, Open supplier entry, Customer transaction, Supplier transaction and Capital asset transaction tables if the Amount (Posted amount in General ledger transaction table) field is 0.00. If this option is selected, the Exchange rate 2 field cannot be edited if Amount in currency is 0.00. This prevents you from accidentally changing the Currency no. 2 field when the basis for the calculation for Amount in currency 2 is 0.00. Correction transactions for only Amount in currency 2 will then also be changed and it will not be possible to get the original value back.

Mandatory currency 2 when updating vouchers

The Currency no. 2, Exchange rate 2 and Amount in currency 2 fields must have a value to have the voucher be updated.

Client interest

Set entry free of interest on suspended cases

The transactions for cases that are suspended are set to no interest when posting client interest.

Post client interest by client voucher

The client bank account is assigned each transaction and not an accumulated amount for each account/currency occurrence. This can be used to post all organisational units from the case to the cross-account. The option must be selected if posting as in previous versions is wanted.

Split GL transactions when booking client interest

General ledger, cross-client and cross-account are split into more detail and processed differently for each posting type.

• The general ledger entry for banks is split into General ledger account, Case number and Client management, and corresponds to Client interest transactions.
• If you use Cross-client, this is split into Cross-client and Client management.
• Cross-account for cross-client is split into Cross-account, Cross-client and Client management.

Payment

Allow negative payments

Amounts with a negative sign in front of them will also be processed. This option is also present under EFT processing field in the Bank partner table. By using the selection in EFT processing field in the Bank partner table, you can set different processing for each bank partner.

Note:

For negative payments you are meant to transfer larger amounts of credit notes than invoices. This is selected when it is permitted to send this to the bank for monitoring, so that with the next invoice the bank reduces the payment amount with the remaining credit note value. This is only used when sending payments to Swedish banks.

No debit balance when creating payments

It is checked that the payment does not create a debit balance for a supplier. The transfer of transactions to suggested payments that create a debit balance for the supplier is not accepted. A check is made against payment rows with Paym. line status1 - Estimate, 2 - Transferred, 3 - Receipt, 5 - Settled and the closing balance for the supplier. Payment transactions that have not yet been posted are also processed. A check is made against the balance for the supplier in the Supplier balance table.

Use payment terms on credit notes

Payment terms on credit notes will be calculated.

Note:

The Use payment terms on credit notes and No estimated pay date on credit notes options are mutually exclusive, which means that you can only use one of them at a time.

No estimated pay date on credit notes

Entries with credit notes will not be given a payment date.

Note:

The Use payment terms on credit notes and No estimated pay date on credit notes options are mutually exclusive, which means that you can only use one of them at a time.

Set debt collection flag after last letter

The entries that you have run that last reminder for are sent to debt collection.

Only transactions due for debt collection

Only the positive transactions that have the same number in the No. of reminders sent field in the Customer transaction table and the Max. no. of reminders field in the Associate table are sent to debt collection. Other payments for the customer are not transferred to debt collection. If the Only transactions due for debt collection option is selected, the After last reminder field in the Country table has no function, because no more reminders will be sent after the first one reaches the maximum number of reminders.

If not selected, negative transactions (credit notes and payments) which have not been reminded and which have the value Added during debt collection in the Trans. status field are transferred to the change list for debt collection. These entries can be exempted from the change list by selecting 4 - No debt collection in the Exempt field in voucher registration. The entries will then be transferred to Customer transaction table with the value 2 - Exempt from debt recovery in the No reminders field. You can also change the value in the No reminders field in the Customer transaction and Open customer entry tables before you send the change file for debt collection.

Capital assets

No deprec. < 1/2 month

Depreciation will not be calculated for less than half a month, i.e. when purchasing a capital asset on or after the 16th of the month.

Depreciate on specified date

Depreciation will be performed on the date specified in the depreciation dialog box (i.e. running the Depreciation processing in the Capital asset table), instead of on the calculated dates.

Note:

This option shall be used ONLY if the accounting periods defined in the Accounting period table do not last from the first to the last date in the months (=calendar months). E.g. when following British accounting rules, that uses four-week accounting periods.

Tip:

Write-off with four-week periods will be correct if you create 13 periods for each accounting year and you have selected this option.

Order

Mandatory invoice no./date in dialog

The OK button in the Received invoice processing dialog box in the Order table will not be available if the Invoice no. and Invoice date fields for incoming invoices have not been filled out. If the Invoice no. and Invoice date fields are not filled in when the Received invoice processing is run, the Invoice date field for the product transactions is updated with the current date, which cannot be used for anything. If you then manually correct the Invoice no. and Voucher date fields in the automatically generated batch, there will be a difference between the accounts and stock.

Set credit suspension on open customer orders?

The entry of additional order lines and printing of pick lists for already entered orders for customers whose credit has been suspended will be stopped. In addition to this option, you must also set Credit suspension - On picking to Block in the dialog box for the Credit control field. If you remove the credit suspension for the customer in the Associate table, the credit suspension on all orders entered for the customer will be removed.

Post 0-amount invoices on vouchers

A ledger transaction will be created during invoicing, even if the amount on the invoice is 0 (zero). The voucher line created at 0 (zero) invoicing automatically has the Accept transactions with amount 0 option in the Trans. status field selected. If you have selected the Voucher must have amount field in the Company information table, and you still want to post an invoice with a 0 (zero) amount, you can manually check the Accept transactions with amount 0 field in the voucher line. This selection overrides the selection in the Voucher must have amount field by updating vouchers with customer ledger transactions with a value of 0. If the override is to work on manually entered supplier ledger transactions, Accept transactions with amount 0 in the Trans. status field on the voucher line must be selected. On batches with origin code 30 - Currency correction no validation check is made whether the amount in currency is filled in, even if the currency number is specified.

Order h. info. to d/c ledger

The organisational units in the Order table will be included in voucher lines which produced for customers and suppliers. The general ledger entries for profit accounts (sales and product costs) are, nevertheless, split for all organisational units involved, whether they come from the Order, Product or the VAT- and accounting information table or are overridden in the order lines.

GL trans. per invoice (Recommended)

Note:

To meet requirements for SAF-T reporting, this option must always be ticked. When upgrading from versions older than 15.10, this option will be ticked automatically during the upgrade.

Separate general ledger transactions will be produced per invoice instead of accumulating them for all invoices which are posted at the same time, and give all voucher lines for an invoice the same voucher number (i.e. the voucher lines with general ledger entries for an invoice are given the same voucher number as the voucher line with accounts receivable and payable entries). This applies to both incoming and outgoing invoices. The order number, customer number/supplier number, employee number and invoice number are included in general ledger transactions for sales/purchases.

If not selected, general ledger entries in the batch will be given the next free voucher number (and voucher type) from the voucher and document series for sales or product purchases. If you select the GL trans. per invoice (Recommended) option and run the Post cost processing in the Product transaction table, the voucher lines are split per invoice number.

GL trans. per order, when posting from product trans.

General ledger transactions created during accumulation of cost from product transaction are grouped per order number.

Sales org. units as stock responsible

Product cost, freight and duty will be credited to the selling organisational units in the VAT- and accounting information and the corresponding fields in the Order and Order line tables to show that the selling organisational units are also supplying. If not selected, the organisational units specified as suppliers in the VAT- and accounting information will be used.

Which organisational units posting of sales, discounts, additions, debit product cost, freight and duty are performed to is determined by the fields for the selling organisational units in the VAT- and accounting information table and the corresponding fields in the Order and Order line tables.

Sup. as credit cost

When posting a product cost, the supplier will be used as the cross-account (credit account number). Also, a voucher line will be produced for each order number (except for batch invoices). Supplier numbers are used in order of priority:

1. Payment supplier no. in the order line,
2. Payment supplier no. in the order head,
3. Supplier number in the order line and
4. Supplier number in the order head.

Due date based on finishing

The Due date in Order document will be calculated on the basis of the finishing date instead of the invoice date.

Account no. control

Use account series on customer numbers

Account number series for customer numbers are checked during voucher registration. You must then also enter the series in the Account no. series table.

Use account series on supplier numbers

Account number series for supplier numbers are checked during voucher registration. You must then also enter the series in the Account no. series table.

Use account series on capital assets no.

Account number series for capital assets are checked during voucher registration. You must then also enter the series in the Account no. series table.

Do not allow overlapping account series

Account series will be monitored while entering them, to make sure they do not overlap. Business NXT tests for customer/supplier/general ledger. Capital asset, employee, and resource are tested separately.

Printouts

Use original due date for interest calculation

The original due date based on the terms of payment for the invoice are used to calculate interest. The customer then pays interest from the original due date, even if the due date has been moved.

Customer account statement as form

A separate form will be used for customer account statements. You must use form type 10.

Override last reminder to printer

Database

Show only periods with account balance

Balance lines with 0 (zero) will not appear in the General ledger balance tables. If not selected, they will appear, but only on screen. They are not stored in the database.

Free info 1 is a view

The Free information 1 table is marked as a database view. This will ensure that registering a new customer/supplier number in the Associate table, a new account number in the General ledger account table or a new product number in the Product table will not try to update the Free information 1.

Free info 2 is a view

The Free information 2 table is marked as a database view. This will ensure that registering a new customer/supplier number in the Associate table, a new account number in the General ledger account table or a new product number in the Product table will not try to update the Free information 2.

Free info 3 is a view

The Free information 3 table is marked as a database view. This will ensure that registering a new customer/supplier number in the Associate table, a new account number in the General ledger account table or a new product number in the Product table will not try to update the Free information 3.

Entry rules

Org unit from open entry

The organisational units are imported from the open entry (the invoice transaction) to the counter entry (payment transaction) on the entries that are selected in the Payment reg. field from the Cross reference table. If you select the Payment reg. field for several entries, and they have different organisational units, respective organisational units will be blanked out. The Cross reference field on the voucher line is updated with Cross reference from the Cross reference table, when you select just one entry. If you select several entries the field will be blanked out, if the field can be used in such cases.

Allow change of invoice no. on open entries

The Invoice no. field in the Open customer entry and Open supplier entry tables are editable.

Voucher update

Generate distribution lines on Cust/Supp. trans

Cost distribution for customer and supplier transactions is performed in addition to general ledger and capital assets transactions.

Check turnover class and area on voucher line

The presence of turnover class and area on voucher lines with VAT code is checked during voucher updating. It is thus not possible to enter a VAT code on a voucher line without turnover class and area also being present in the VAT code.

Debit/credit control within period and batch

Debit/credit controls within the period and within the same batch will be performed. Any difference is displayed by means of an error message referring to period and differential amount.

Write off rest amount instead of payment variance

The value in the Outstanding amount field is used instead of Acc. w/off variance amount when you run the Write off payments processing.

Write off negative rest amounts

Write off of both positive and negative entries in the customer ledger is possible. There is a joint entry in the cross-account for all positive and negative write-offs.

Run write off after voucher update

The outstanding amount is written off when you update the batch.

Write error log file on update

The Update even on error check box is enabled. The error messages when updating batches are written in a log file. The log file is located in the Programs Files directory under \VISMA\Business\Log, with file name Batch-x-yyyymmdd-ddmm.

If not selected, the error messages are shown in a dialog box. The dialog box appears unless you have disabled it in BIG.

If you combine this option with the Update even on error option the batch will be updated, regardless of whether it contains errors or not. The Write error log file on update and Update even on error options can be used without BIG, but BIG allows you to disable the error message dialog box.

Update even on error

If the Write error log file on update is also selected, the batch is updated regardless of whether they contain errors or not.

Control per voucher

It will be checked that every single voucher is zero before updating a manually entered batch, and a message will be generated if a voucher is not zero. This and any subsequent batches in the run will then remain, not updated. The batches can then be corrected and the update is run once more. This process requires that all voucher lines with the same voucher number arrive together.

Caching on batch validation

The customer, supplier and organisation unit records will be cached when validating and updating batches. If you have large batches and few customers, suppliers and organisation units this will improve the performance.

However, if you have a large number of customers, suppliers or organisation units you should not select this check box.

Suspend flow on automatically created suppliers

When enabled, batches created from Accounting document table are set as suspended in Batch table if any of the suppliers in the batch have the setting Created automatically enabled in Supplier options field.

Check if supplier is VAT-registered

When enabled, the validation will be executed in the Update batch processing.

The purpose of this validation is to avoid posting of supplier invoices including VAT if the supplier is not in the VAT register. The validation will check if the option VAT registered is set for the supplier in the Associate processing dialog. Only when that option is enabled it will be possible to post vouchers with a VAT code having VAT rate more than 0.

The validation will only be executed on voucher lines having Debit account type or Credit account type = 2 - Supplier.

Always inherit voucher no./type on accrual lines

When enabled, no validation will be done on the Period voucher series field in Company information table, and the Voucher no., Voucher type and Text will be coming from the original voucher. If the setting if OFF and Period voucher series is set in Company information, that one is used when creating the accrual lines, as per now.

Postpone updating of accounting balances

When enabled, balances will not be updated while running the Update batch processing in the Batch table. You can update the excluded balances separately by running the Update accounting balances processing in the Company information afterwards.

Always split accrued amount in intended number of fractions

When enabled, the accrual accounting is split according to the originally intended number of postings. This setting can be used when updating vouchers where the Accrual accounting start year/period is before the suspension date.

Automatically move the value date to an open period

When this feature is enabled, the Value date of applicable documents is automatically moved to the first open accounting period. This occurs during the Update batch or Update supplier transactions processing. This automation applies to incoming documents with the origins:

• 42 - Accounting document
• 45 - Split batch, supplier transactions
• 46 - Split batch, cost transactions

Credit notes and outgoing invoices are excluded. This setting can be used with accrual accounting methods that use defined start and end year/periods, and together with the Always split accrued amount in intended number of fractions parameter. Note that other accrual methods, such as those using period keys, are not handled by this setting.

Currency

Fixed "Currency 2"

The Currency no. 2 field cannot be overridden anywhere other than in the Company information table. If not selected, you can override the Currency no. 2 field in the Associate, General ledger account, Capital asset, Organisational unit 1-Organisational unit 12, Batch and Voucher tables. It is not possible to change the value in the Currency no. 2 field in the Updated batch and Updated voucher tables. If the access group for the user has functional access to Change Currency 2 on transactions, you can also change the Currency no. 2 field in the Customer transaction, Supplier transaction, General ledger transaction, Open customer entry and Open supplier entry tables.

Fixed "Currency rate 2"

The value in the Exchange rate 2 field cannot be overridden in the General ledger account, Capital asset and Voucher tables. It is not possible to change the value in the Exchange rate 2 field in the Updated voucher table. If the access group for the user has functional access to Change Currency 2 on transactions, the field can also be changed in the Customer transaction, Supplier transaction, General ledger transaction, Open customer entry and Open supplier entry tables.

Calculate "Amount in currency 2" from "Currency amount"

The Amount in currency 2 field is calculated on the basis of the Amount in currency field. You cannot change the Exchange rate 2 field in the Open customer entry, Open supplier entry, Customer transaction, Supplier transaction and Capital asset transaction tables if the Amount (Posted amount in General ledger transaction table) field is 0.00. If this option is selected, the Exchange rate 2 field cannot be edited if Amount in currency is 0.00. This prevents you from accidentally changing the Currency no. 2 field when the basis for the calculation for Amount in currency 2 is 0.00. Correction transactions for only Amount in currency 2 will then also be changed and it will not be possible to get the original value back.

Mandatory currency 2 when updating vouchers

The Currency no. 2, Exchange rate 2 and Amount in currency 2 fields must have a value to have the voucher be updated.

Client interest

Set entry free of interest on suspended cases

The transactions for cases that are suspended are set to no interest when posting client interest.

Post client interest by client voucher

The client bank account is assigned each transaction and not an accumulated amount for each account/currency occurrence. This can be used to post all organisational units from the case to the cross-account. The option must be selected if posting as in previous versions is wanted.

Split GL transactions when booking client interest

General ledger, cross-client and cross-account are split into more detail and processed differently for each posting type.

• The general ledger entry for banks is split into General ledger account, Case number and Client management, and corresponds to Client interest transactions.
• If you use Cross-client, this is split into Cross-client and Client management.
• Cross-account for cross-client is split into Cross-account, Cross-client and Client management.

Payment

Allow negative payments

Amounts with a negative sign in front of them will also be processed. This option is also present under EFT processing field in the Bank partner table. By using the selection in EFT processing field in the Bank partner table, you can set different processing for each bank partner.

Note:

For negative payments you are meant to transfer larger amounts of credit notes than invoices. This is selected when it is permitted to send this to the bank for monitoring, so that with the next invoice the bank reduces the payment amount with the remaining credit note value. This is only used when sending payments to Swedish banks.

No debit balance when creating payments

It is checked that the payment does not create a debit balance for a supplier. The transfer of transactions to suggested payments that create a debit balance for the supplier is not accepted. A check is made against payment rows with Paym. line status1 - Estimate, 2 - Transferred, 3 - Receipt, 5 - Settled and the closing balance for the supplier. Payment transactions that have not yet been posted are also processed. A check is made against the balance for the supplier in the Supplier balance table.

Use payment terms on credit notes

Payment terms on credit notes will be calculated.

Note:

The Use payment terms on credit notes and No estimated pay date on credit notes options are mutually exclusive, which means that you can only use one of them at a time.

No estimated pay date on credit notes

Entries with credit notes will not be given a payment date.

Note:

The Use payment terms on credit notes and No estimated pay date on credit notes options are mutually exclusive, which means that you can only use one of them at a time.

Set debt collection flag after last letter

The entries that you have run that last reminder for are sent to debt collection.

Only transactions due for debt collection

Only the positive transactions that have the same number in the No. of reminders sent field in the Customer transaction table and the Max. no. of reminders field in the Associate table are sent to debt collection. Other payments for the customer are not transferred to debt collection. If the Only transactions due for debt collection option is selected, the After last reminder field in the Country table has no function, because no more reminders will be sent after the first one reaches the maximum number of reminders.

If not selected, negative transactions (credit notes and payments) which have not been reminded and which have the value Added during debt collection in the Trans. status field are transferred to the change list for debt collection. These entries can be exempted from the change list by selecting 4 - No debt collection in the Exempt field in voucher registration. The entries will then be transferred to Customer transaction table with the value 2 - Exempt from debt recovery in the No reminders field. You can also change the value in the No reminders field in the Customer transaction and Open customer entry tables before you send the change file for debt collection.

Capital assets

No deprec. < 1/2 month

Depreciation will not be calculated for less than half a month, i.e. when purchasing a capital asset on or after the 16th of the month.

Depreciate on specified date

Depreciation will be performed on the date specified in the depreciation dialog box (i.e. running the Depreciation processing in the Capital asset table), instead of on the calculated dates.

Note:

This option shall be used ONLY if the accounting periods defined in the Accounting period table do not last from the first to the last date in the months (=calendar months). E.g. when following British accounting rules, that uses four-week accounting periods.

Tip:

Write-off with four-week periods will be correct if you create 13 periods for each accounting year and you have selected this option.

Order

Mandatory invoice no./date in dialog

The OK button in the Received invoice processing dialog box in the Order table will not be available if the Invoice no. and Invoice date fields for incoming invoices have not been filled out. If the Invoice no. and Invoice date fields are not filled in when the Received invoice processing is run, the Invoice date field for the product transactions is updated with the current date, which cannot be used for anything. If you then manually correct the Invoice no. and Voucher date fields in the automatically generated batch, there will be a difference between the accounts and stock.

Set credit suspension on open customer orders?

The entry of additional order lines and printing of pick lists for already entered orders for customers whose credit has been suspended will be stopped. In addition to this option, you must also set Credit suspension - On picking to Block in the dialog box for the Credit control field. If you remove the credit suspension for the customer in the Associate table, the credit suspension on all orders entered for the customer will be removed.

Post 0-amount invoices on vouchers

A ledger transaction will be created during invoicing, even if the amount on the invoice is 0 (zero). The voucher line created at 0 (zero) invoicing automatically has the Accept transactions with amount 0 option in the Trans. status field selected. If you have selected the Voucher must have amount field in the Company information table, and you still want to post an invoice with a 0 (zero) amount, you can manually check the Accept transactions with amount 0 field in the voucher line. This selection overrides the selection in the Voucher must have amount field by updating vouchers with customer ledger transactions with a value of 0. If the override is to work on manually entered supplier ledger transactions, Accept transactions with amount 0 in the Trans. status field on the voucher line must be selected. On batches with origin code 30 - Currency correction no validation check is made whether the amount in currency is filled in, even if the currency number is specified.

Order h. info. to d/c ledger

The organisational units in the Order table will be included in voucher lines which produced for customers and suppliers. The general ledger entries for profit accounts (sales and product costs) are, nevertheless, split for all organisational units involved, whether they come from the Order, Product or the VAT- and accounting information table or are overridden in the order lines.

GL trans. per invoice (Recommended)

Note:

To meet requirements for SAF-T reporting, this option must always be ticked. When upgrading from versions older than 15.10, this option will be ticked automatically during the upgrade.

Separate general ledger transactions will be produced per invoice instead of accumulating them for all invoices which are posted at the same time, and give all voucher lines for an invoice the same voucher number (i.e. the voucher lines with general ledger entries for an invoice are given the same voucher number as the voucher line with accounts receivable and payable entries). This applies to both incoming and outgoing invoices. The order number, customer number/supplier number, employee number and invoice number are included in general ledger transactions for sales/purchases.

If not selected, general ledger entries in the batch will be given the next free voucher number (and voucher type) from the voucher and document series for sales or product purchases. If you select the GL trans. per invoice (Recommended) option and run the Post cost processing in the Product transaction table, the voucher lines are split per invoice number.

GL trans. per order, when posting from product trans.

General ledger transactions created during accumulation of cost from product transaction are grouped per order number.

Sales org. units as stock responsible

Product cost, freight and duty will be credited to the selling organisational units in the VAT- and accounting information and the corresponding fields in the Order and Order line tables to show that the selling organisational units are also supplying. If not selected, the organisational units specified as suppliers in the VAT- and accounting information will be used.

Which organisational units posting of sales, discounts, additions, debit product cost, freight and duty are performed to is determined by the fields for the selling organisational units in the VAT- and accounting information table and the corresponding fields in the Order and Order line tables.

Sup. as credit cost

When posting a product cost, the supplier will be used as the cross-account (credit account number). Also, a voucher line will be produced for each order number (except for batch invoices). Supplier numbers are used in order of priority:

1. Payment supplier no. in the order line,
2. Payment supplier no. in the order head,
3. Supplier number in the order line and
4. Supplier number in the order head.

Due date based on finishing

The Due date in Order document will be calculated on the basis of the finishing date instead of the invoice date.

If the field is not filled in, the orders are given order type 1 - Normal order.

You can change both transaction type and order type for an order which has already been entered. Business NXT will then reverse the processing of the old transaction or order type to the extent necessary in relation to the new one.

You can combine the transaction type with one of eight different order types:

Business NXT suggests order type 1 - Normal order in the Order type field in the Order head page element when entering sales orders, loan/hire orders and purchase orders. Orders generated from the Appointment table are also allocated this order type, although you can change this in the Company information table.

When you invoice direct and cash orders and save realised orders, Business NXT reserves everything you ask for, even if it is not available. If necessary, shipments are produced with negative availability.

1 - Normal order

You use this for agreed or planned future goods out/goods received. You can part-deliver an order. You must finish a Normal order before you can realise it. Orders generated from the Appointment table are given this order type, but you can change this in the Company information table. This is the only order type for which you can print an order confirmation, pick list, packing slip and consignment note.

2 - Direct order

You can use direct order if you want to enter the invoicing details directly. You cannot print a pick list for this order type. Business NXT can reserve more than what is available when entering direct orders.

Note:

This applies even if you have not selected the Add shipments with negative availability field, which you can find under the Processing/Processing method/Warehouse menu item in the products or the order lines. You cannot part-deliver a direct order, as it is finished when the invoice is printed.

If you do not have enough products in stock for a "Direct order" that is to be invoiced, a separate shipment is created for the negative quantity.

3 - Cash order

A cash order is the same as a direct order, but the invoice printout is launched when you save the order. When an invoice is printed for a cash order, the current date is used as the order date when VAT is calculated. When you save a cash order a dialog box appears containing payment information. This contains information on the order amount and a field in which you can key in the amount received. You can see the difference in the Outstanding field. The dialog box also contains a field in which you enter the method of payment. The accounts are updated directly via a batch per cash order. If you do not have enough products in stock for a "Cash order" that is to be invoiced, a separate shipment is created for the negative quantity.

Note:

Credit note on cash order is allowed, if user has function access to "Allow credit note on cash order".

4 - Realised order

This order type is realised when saved, i.e. stock and statistics are updated immediately.

Note:

We recommend that this order type is not used together with transaction type 1 - Sales, as you are not able to print out or transfer to accounts.

You can use this order type when no order documents are used, e.g. in the event of adjustments.

5 - Quotation/Inquiry

You can print this order type as a quotation or inquiry, but no processing is involved. If the quotation is accepted you must change the order type to 1 - Normal order, 2 - Direct order or 3 - Cash order for the order to be processed.

6 - Unprocessed order

This order type corresponds to the quotation order, although you cannot print it out as a quotation. The order does not generate any processing, and you must change it to another order type before you can process it. An unprocessed order is useful for imported orders. When the import is complete you can change the order type so that it can be processed.

7 - Advance order

An advance order uses the same processing method as a normal order, although Business NXT does not check stock availability during order entry or whether the credit limit has been/will be exceeded.

8 - Budget order

If you select this order type it means that the order lines will not be processed, in the same way as for Unprocessed orders.

9 - Credit card order

Note:

You cannot use order type 9 - Credit card order with manual entry. It must be imported via the EDI clock.

Note:

If you change a credit card order to a different order type you cannot reset it to a credit card order, and the amount is cancelled at the card company.

You cannot enter this order type manually. You must import it using the EDI clock. This order type is intended for Internet trading programs such as Zpider, and is dependent on Zpider being installed with communication to the card company. Upon invoicing, the reserved amount is activated at the card company, with the effect that the amount is transferred from the card company. If you delete or edit order type 9 - Credit card order, the reserved amount is cancelled at the card company. It is not possible to increase the amount of such an order over and above what is specified for Invoice customer no. in the Credit card reservation addition % field. A credit card order must be finished before it can be invoiced. Order type 9 - Credit card order also requires that the Invoice reference, Currency no., Contract amount and Invoice customer no. fields are filled in for the order. The following fields are locked for editing in a credit card order:

• Invoice customer no.
• Invoice reference
• Masked card no.
• Contract amount
• Contract amount (dom.)
• Currency no.
• Card company

There is a separate tab in "Order status" for credit card orders, providing information about deviations and omissions for this order type.

Note:

When you copy such an order type, all you have to do is check the box for the credit note to show that it contains order type "9. Credit card order" and a credit is sent to the card company. A credit card order may only be credited once.

It is not possible to edit such an order unless you have selected "Allow change to credit card order" for the access group under the processing "Function access/Misc.". An increase in the amount is not approved over and above the credit card reservation addition rate, even at this access level.

The field refers to the Product table, from which the order match processing will retrieve the Process no. when creating order line(s) for the fee charges or rounding amount that exist(s) in the incoming XML invoice. Both Product no. freight 4 and Additional fees and rounding product field in Company information table need to be filled in simultaneously in order for an incoming invoice which contains fees and/or freight charges to be successfully order matched.

1 - Accumulate per organisational unit combination

If selected, automatically generated transactions will also be totalled per combination of organisational units. To include the organisational units in the transactions, you must also have filled in the status field for the organisational units in the general ledger accounts. The organisational units have the cash discount transactions for the invoice transaction.

2 - Generate continuously (Recommended)

If selected, automatically generated transactions are generated continuously per debit and credit in voucher lines, select value 2. The transactions then have the same voucher number, organisational unit number, employee number, customer number, supplier number, order number, product number and invoice number as the voucher line. Cross-account no. and type are set equal to the account number for the transaction from which they are generated, for example customer number for general ledger entries for customers, and sales account for VAT transactions. This is recommended for full cross-traceability between transaction tables.

The value is used to identify the company in the Visma AutoInvoice portal when sending invoices.

When set, Business NXT will look for the chosen organisation unit type on the order when sending purchase order or invoice to Visma AutoInvoice and adds the name of the unit to the XML.

1 - Organisational unit class 1

2 - Organisational unit class 2

3 - Organisational unit class 3

4 - Organisational unit class 4

5 - Organisational unit class 5

6 - Organisational unit class 6

7 - Organisational unit class 7

8 - Organisational unit class 8

9 - Organisational unit class 9

10 - Organisational unit class 10

11 - Organisational unit class 11

12 - Organisational unit class 12

When set, Business NXT will look for the chosen organisation unit type on the customer when sending product catalogue to Visma AutoInvoice and adds the name of the unit to the XML.

1 - Organisational unit class 1

2 - Organisational unit class 2

3 - Organisational unit class 3

4 - Organisational unit class 4

5 - Organisational unit class 5

6 - Organisational unit class 6

7 - Organisational unit class 7

8 - Organisational unit class 8

9 - Organisational unit class 9

10 - Organisational unit class 10

11 - Organisational unit class 11

12 - Organisational unit class 12

The path to the mapping file created with Visma.net AutoInvoice mapping tool, if configured per company. Default path is \Plugins. File content overrides default mapping for Visma.net AutoInvoice. The Visma.net AutoInvoice mapping tool isn't used in Business NXT.

Common

Printout if "AutoInvoice e-mail address" field is blank

When selected, the invoice will be sent to printout from AutoInvoice when the AutoInvoice e-mail address field on the customer is blank and electronic delivery is not available.

Do not show a message when transfer is successful

When selected, no message box will appear on screen when sending documents to AutoInvoice succeeds. Failed delivery will still be displayed.

Process incoming documents automatically

When selected, Download incoming document will trigger processing of documents and creation of new customers.

Not VAT registered

When selected, VAT reg. no. is not required for sending to AutoInvoice. All relevant e-documents (invoices and orders) will be sent to AutoInvoice with the sender company identified as "Not VAT registered". All tax codes in the document will be identified as "Not subject to VAT" .

Note:

If a document with VAT is sent while this setting is on, the document will be considered invalid and will fail when run through validation.

Do not include document PDF when sending

When sending to AutoInvoice, a PDF copy of the document is by default included in the delivery. When selected, the XML is sent without the PDF image included. Assigned order attachments are always included in the XML, whether the option is selected or not. The option is relevant for order, invoice and interest note.

Note:

This option gives a significant performance improvement.

Product catalogue

Create new suppliers from incoming document automatically

When selected, Business NXT will automatically run the Create customer or supplier from XML processing with default options if it is unable to find a supplier during the running of the Process document processing for product catalog.

Keep Incoming product data when processed

When selected, the processed row is kept in the table. Default handling is that the row is deleted when the Status field is updated to 6 - Processed.

Create product if not found when updating product data

When selected, running the product lookup with Action = 2 - Update and the product does not exist in the database, the value of the Action field is changed to 1 - Add, the value in the Product no. field is copied to the New product no. field and the Status field is set to 2 - Ready for update. When running the Process product data processing, a new product will be created.

Update product if found when attempting to add new

When selected, if running the product lookup with Action = 1 - Add and the product is identified as existing in the database, the value of the Action field is changed to 2 - Update, the value in New product no. field is copied to the Product no. field and the Status field is set to 2 - Ready for update. When running the Process product data processing, the product identified in the Product no. field will be created.

Add new price row when updating

When selected, a new row is added in the Price- and discount matrix table instead of replacing the existing row when processing product data with Action = 2 - Update.

Delete product if possible

When selected, any product with Action = 3 - Delete that is possible to delete will be deleted. Products that cannot be deleted will be set as Suspended, which is the default handling.

Process product automatically when ready for update

When selected, running the Lookup and suggest product no. processing will trigger the running of Process product data processing, if the value of the Status field has changed to 2 - Ready for update.

Update only supplier related product data

When selected, only the Delivery alternative and Price- and discount matrix tables are updated.

Note:

Only in use when updating existing products.

Order

Create new customers from incoming document automatically

When selected, Business NXT will automatically run the Create customer or supplier from XML processing with default options if it is unable to find a customer (or invoice customer) during the running of the Process document processing for order.

Copy contact e-mail to invoice customer AutoInvoice e-mail address

When selected, the e-mail address for the customer contact in the incoming order is copied to the invoice customer's AutoInvoice e-mail address when a new customer is created using Create customer or supplier from XML.

Despatch advice

Create order document for despatch advice

When selected, Business NXT will override the setting for packing slip in Document copies and create data in the Order document tables for the document type, so that despatch advice can be sent.

Note:

If Packing slip is already selected in Document copies, order documents will be created as before.

Do not save serial numbers into the Serial number table

When selected, if updating the Reservation table is not possible, the alternative of updating the Serial no. table will not be used.

Finish reservation when serial number is added

When selected, reservations will be finished when serial numbers are updated from incoming despatch advice, if the order line processing method Count number from serial no. is set on the order line.

Invoice

Override invoice document delivery with AutoInvoice

When selected, all new sales orders will have only AutoInvoice as document delivery method for invoice. The parameter does not influence document delivery method on existing orders.

Do not send CID to AutoInvoice

When selected, no CID will be sent to AutoInvoice.

Hide product no. from invoice lines

When selected, Product no. and EAN item no. are not included in the invoice XML content sent to AutoInvoice.

Use legacy format for invoicing

When selected, Business NXT sends invoices using Visma XML instead of the default format, and with pre-existing functionality.

When set, Business NXT will look for the chosen organisation unit type on the order when sending invoice to Visma AutoInvoice and adds the name of the unit to the XML.

1 - Organisational unit class 1

2 - Organisational unit class 2

3 - Organisational unit class 3

4 - Organisational unit class 4

5 - Organisational unit class 5

6 - Organisational unit class 6

7 - Organisational unit class 7

8 - Organisational unit class 8

9 - Organisational unit class 9

10 - Organisational unit class 10

11 - Organisational unit class 11

12 - Organisational unit class 12

Send to AutoReport

Default value for Printing VAT reports in the VAT control printing dialog. Can be set on or off by default. Value can always be changed from the printing dialog for each printing.

Process VAT payment messages automatically

When selected, payment messages from Altinn via Visma.net AutoReport will be processed automatically and a payment batch will be created in batch table with the defined VAT control supplier and VAT control account from Company information table.

Automatic batch update of VAT payment messages

When selected, the batch based on the Altinn payment information will be updated automatically.

The account group might have, for example, Other equity as the Aggregated account group.

You can override the individual customers in the GL account field in the Bank account table, if the Client responsibility bank account on giro/accounting flag is set under the Bank account processing field.

The values can be returned with the macro functions @ClientresponsibilityGeneralledgeraccount() and @ClientresponsibilityBankaccount() on order document forms.

This field is also used for electronic funds transfer, if the currency or bank partner does not have a value for this. You can also use this field for the IBAN bank account number, but there is a separate field for adding in IBAN bank account numbers. You must also complete the Bank branch or Swift code fields, which are included on the form if you wish to make a payment to a foreign country. Which fields you complete depends on the IBAN requirements in the sender's country. You can contact your bank for more details.

If no other bank is selected, this value is used. See the documentation for electronic funds transfer.

Process actions

Do not enter required delivery date when entering data

If selected, the Required delivery date field in the Order table will not be filled in when new orders are created. Nor will the order lines be given a value in the Required delivery date field when the order head is blanked.

Do not enter confirmed delivery date when entering data

If selected, the Confirmed delivery date field in the Order table will not be filled in when new orders are created. Nor will the order lines be given a value in the Confirmed delivery date field when the order head is blanked.

Do not update time fields

If selected, this field, the value in the Adm. time, Lead time, Transport time, Production time, Assemble time and Disassemble time fields will be taken from the stock balance in the sales order when new order lines are inserted.

Do not move confirmed delivery date to earlier on order

If selected, the confirmed delivery date will not be changed for allocated orders which are to be delivered after the confirmed date. Orders with an earlier date get an updated confirmed delivery date with a confirmed date from the purchase production order when the Confirmed and Sent processings are used. For loose allocations, future orders will not be reserved if this field has not been selected:

• Reserve by confirmed / sent under Reservation processing in the Company information table
• Reserve against all orders in the dialog box for the Confirmed and Sent processings. A check is suggested when Reserve by confirmed / sent in Reservation processing in the Company information table is selected.

You can also select Do not move confirmed delivery date to earlier on order on:

• customers in the Customer options field in the Associate table.
• each individual order in the Order options field in the Order table.

Overwrite non blank delivery dates

Not in use.

Update order head with dates from order lines

If selected, the Required delivery date, Confirmed delivery date, Original confirmed delivery date, Sent date and Arrival/departure date fields on the order head are updated with the first date from the order lines with the earliest date.

Note:

Selecting this option overrides corresponding selections in the Customer options fields in the Associate and Order options field in the Order table.

Note:

The Original confirmed delivery date field is only set if this field is empty.

Note:

These dates have consequences for new order lines that are added, and will be suggested again as before.

Use latest instead of earliest date

If selected, the latest date is used from order lines instead of earliest. The option is only available when the Update order head with dates from order lines is selected.

Update empty order line delivery date if sales order delivery date is entered

If selected, empty order line delivery dates (Required delivery date or Confirmed delivery date) are updated when delivery date is entered on the sales order, if the order delivery date is also empty. Once the date is set, delivery date behaviour is the same as before.

Calculated at

Filling in desired delivery date and quantity

If selected, the confirmed delivery date on the sales order lines is recalculated when the required delivery date and quantity have been filled in.

Note:

In order for the delivery dates to be calculated, you must have selected either this option or the Saving inserted/changed order lines option.

Saving inserted/changed order lines

If selected, the confirmed delivery date on the sales order lines is recalculated in connection with inserted and altered order lines.

Using the "Resave" command

If selected, the confirmed delivery date on the sales order lines is recalculated when the Resave processing is executed.

The default for the legal solution is 2. You must also select the Copy case no. to order no. option in the Voucher type processing field in the Voucher type table for this to work. The field is also used in client interest computation to split by case.

0 - VAT of amount paid

If selected, VAT is calculated from the amount paid.

1 - VAT of invoiced amount

If selected, VAT is calculated from the invoiced amount and deducted from the voucher line amount when calculating cash amounts.

2 - VAT of amount after cash discount

If selected, VAT is calculated from the amount after cash discount.

During cash invoicing a batch is created, and if there is an existing batch in the Batch table with the same combination, the voucher lines are added to the end of the existing batch. Using these options, you define how the batch accumulation is to be performed. If you select the Customer no., the Seller no. and the Organisational unit 1, all cash invoices printed for the same combination of these will go into the same batch.

Join cash order batches

Accumulate the cash invoice batches for each combination.

Note:

If selected, you cannot use automatic updating of the batch.

Combinations

Value date

If selected, accumulating is based on currency data.

Customer no.

If selected, accumulating is based on Cust. no.

Invoice customer no.

If selected, accumulating is based on Invoice customer no.

Seller no.

If selected, accumulating is based on Seller/buyer

Organisational unit 1

If selected, accumulating is based on Organisational unit 1

Organisational unit 2

If selected, accumulating is based on Organisational unit 2

Organisational unit 3

If selected, accumulating is based on Organisational unit 3

Organisational unit 4

If selected, accumulating is based on Organisational unit 4

Organisational unit 5

If selected, accumulating is based on Organisational unit 5

Organisational unit 6

If selected, accumulating is based on Organisational unit 6

Organisational unit 7

If selected, accumulating is based on Organisational unit 7

Organisational unit 8

If selected, accumulating is based on Organisational unit 8

Organisational unit 9

If selected, accumulating is based on Organisational unit 9

Organisational unit 10

If selected, accumulating is based on Organisational unit 10

Organisational unit 11

If selected, accumulating is based on Organisational unit 11

Organisational unit 12

If selected, accumulating is based on Organisational unit 12

Getting price

Price/discount on buyer

The buyer (customer number) will be used instead of the invoice recipient when looking up in the price and discount matrix.

Price refunds independent of stock

Price rounding after discount

Business NXT will round the price after discount to two decimals when calculating amounts in order lines. The fields for Price after discount and Price after discount (dom.) in the order lines will then also display two decimals as standard instead of floating decimals.

Price factor for hire orders

The order lines contain a Price factor field in which you can enter a factor by which Business NXT is to multiply the product of price and quantity when calculating line amounts. If you have checked Price factor for hire orders field , Business NXT will not multiply by the hire period when calculating line amounts and instead suggest the price factor on the basis of a table of price factors for various hire periods and only multiply by this factor.

Cost price from the price and discount matrix if sold out

Business NXT will use cost prices from the price and discount matrix in sales order lines instead of the physical Average cost price from the Stock balance table when the physical stock level is 0 or negative. The last FIFO cost price is retained when the stock level becomes 0 or negative. Business NXT will select the cost price for any supplier stated in the order line or in the order head. When you look up in the Stock balance table, Business NXT includes the normal supplier in the sales order line when the check is in place and the stock level is £0

Comparison date

In this field you define which date forms the basis of comparisons with the from and to dates in the Stock balance table (which states when the goods can be sold), and when referring to the Price- and discount matrix table:

0 - Today's date

The current date will be used.

1 - Order/transaction date

The transaction date in the order line is used, or the order date in the order head.

2 - Required/confirmed delivery date

Business NXT will use the confirmed delivery date in the order line if it has been entered, possibly in the order head, or the required delivery date in the order line or the order head.

Price quantity extent

Sales price

Hire price

Purchase price

Cost price

Freight cost processing

Ton rate 1

Ton rate 2

Ton rate 3

Ton rate 4

Cost 1

Cost 2

Cost 3

Cost 4

Expenses

You check the dialog box if the freight fields from 1 - 4 in the Order table are to be calculated based on a ton rate or by cost.

Calculate cost price addition from price after discount

Calculate freight 1-4 based on price after discount

Account debit/credit freight 1-4 and customs on purchase

All freight and customs will be posted upon invoice receipt on the purchase order instead of at the time of sale. As before, the cost price of stock will increase with freight and customs, but at the time of sale this value will not be deducted; it is the cost price that will be posted.

Optimization parameters

Consider empty/zero values for price calculations

Chain discounts

Subtract discount 1 before discount 2

If selected, Disc. % and Disc. amount is deducted before calculating discount 2.

Subtract discount 1 before discount 3

If selected, Disc. % and Disc. amount is deducted before calculating discount 3.

Subtract discount 2 before discount 3

If selected, Disc. % 2 and Disc. amount 2 is deducted before calculating discount 3.

Subtract discount 1 before discount 4

If selected, Disc. % and Disc. amount is deducted before calculating discount 4.

Subtract discount 2 before discount 4

If selected, Disc. % 2 and Disc. amount 2 is deducted before calculating discount 4.

Subtract discount 3 before discount 4

If selected, Disc. % 3 and Disc. amount 3 is deducted before calculating discount 4.

Subtract discount 1 before discount 5

If selected, Disc. % and Disc. amount is deducted before calculating discount 5.

Subtract discount 2 before discount 5

If selected, Disc. % 2 and Disc. amount 2 is deducted before calculating discount 5.

Subtract discount 3 before discount 5

If selected, Disc. % 3 and Disc. amount 3 is deducted before calculating discount 5.

Subtract discount 4 before discount 5

If selected, Disc. % 4 and Disc. amount 4 is deducted before calculating discount 5.

Subtract discount 1 before discount 6

If selected, Disc. % and Disc. amount is deducted before calculating discount 6.

Subtract discount 2 before discount 6

If selected, Disc. % 2 and Disc. amount 2 is deducted before calculating discount 6.

Subtract discount 3 before discount 6

If selected, Disc. % 3 and Disc. amount 3 is deducted before calculating discount 6.

Subtract discount 4 before discount 6

If selected, Disc. % 4 and Disc. amount 4 is deducted before calculating discount 6.

Subtract discount 5 before discount 6

If selected, Disc. % 5 and Disc. amount 5 is deducted before calculating discount 6.

Discount suggestion

There are two columns of check boxes. The first concerns the discount percentage, the second the discount amount. There are check boxes for each of the 5 pairs of sales discount percentages and amounts. The first pair of check boxes also concerns discount percentages and amounts for hire and purchasing.

% / Amount

Suggest discount 1 percent

Suggest discount 1 amount

Suggest discount 2 percent

Suggest discount 2 amount

Suggest discount 3 percent

Suggest discount 3 amount

Suggest discount 4 percent

Suggest discount 4 amount

Suggest discount 5 percent

Suggest discount 5 amount

Search for price - discount amount

Business NXT will deduct the discount amounts selected from the price in the row. Business NXT will otherwise search for discount amounts separately so that the discount amounts can be shown in different rows from the price and limited to other criteria. Business NXT will then select the highest possible discount amount for the criteria selected. The discount can have a maximum limit if you check the type of discount concerned in the dialog box for the field for fixed prices and discounts.

Prices/discount total field

In this field you can use as a basis totals for lines in the order with the same value in the Product price group 1 field. The Prices/disc. total field under Company information indicates the field on the order lines that is to be totalled. Looking up in this field leads to a dialog box with the following options:

(If you select "Quantity" 1, the quantity is not reduced by the value in the “Free quantity” field in the order line.)

The field is used by the Recalculate prices processing in order page elements and when correcting sales prices and discounts in sales order lines when saving price refund lines for which the refund status has been changed to 2 (Confirmed).

0 - (None)

1 - Quantity

2 - Quantity in base unit

3 - Length

4 - Area

5 - Volume

6 - Net weight

Customer- / Supplier- / other orders

Here you can select which criteria Business NXT is to search by in the price and discount matrix, in rows with no product number.

There are three columns of check boxes. The first relates to customer orders (sales, hire and loan), the middle one to supplier orders (purchase) and the last one to other orders (adjustments, goods consumed, production and stock transfers).

If you select as few options as possible in each column, the speed of references in the price matrix will increase, thereby also increasing the speed of order entry and the printing of price lists. When printing price lists, Business NXT starts with the selections in the customer column. Currencies includes testing in both the current currency (for sales, hire and purchase) and the cost currency.

The selections are stored in the Price/disc.-criteria 1 - Price/disc.-criteria 6 fields under Company information.

Structure product no.

Included in structure

Product price group 1

Product price group 2

Product price group 3

Warehouse no.

Shipment no.

Customer no.

Customer price group 1

Customer price group 2

Customer price group 3

Supplier no.

Employee no.

Employee price group

Wage rate no.

Order no.

Order price group

Post code

Terms of delivery

Delivery method

Organisational unit 1

Organisational unit 2

Organisational unit 3

Organisational unit 4

Organisational unit 5

Organisational unit 6

Organisational unit 7

Organisational unit 8

Organisational unit 9

Organisational unit 10

Organisational unit 11

Organisational unit 12

Date

Unit

Quantity

Price unit

Quantity in base unit

Length

Area

Volume

Net weight

Currency

Gross prices

You can use this macro function in reminders, interest notes, payment giros and order documents. The giro amount is then printed as text in the language you have selected in the Cheque amount text field. You must place the @GiroAmountAsText macro in reminders, interest notes, payment giros and order documents to get the giro amount as text.

The macro provides three options:

• @GiroAmountAsText (), producing one thousand five hundred and ten 00/100
• @GiroAmountAsText (1), producing one thousand five hundred and ten Kr and 00 øre

English UK and US have a special option:

• @GiroAmountAsText (2), producing zero zero, zero one five one zero 00

Depending on the language you have selected, the currency identifier is changed when option (1) is selected:

• Norwegian, Danish and Swedish shows Kr og 00 øre
• German shows Euro und 00 cent
• English shows Pounds and 00 pence
• US English shows Dollars and 00 cents
• Lithuanian shows Lt 00 ct
• Polish shows Solvotych 00 Groszy

Russian, Finnish, Latvian and Estonian are not defined.

There is also a macro for outputting the amounts with a fixed number of printed characters and digits. @DigitsInTextBoxes (number of boxes, number of characters) This macro is an extension of the special option in @GiroAmountAsText(2) and has been created for the UK and US market, where these values must be printed on cheques and other bank documents.

Specify how many number boxes you want to print. If you do not specify values, the default number of boxes is 6 and the number of characters in each box is 10.

@DigitsITextBoxes(5,7) and with the number 1024.45

Decimal places are not shown.

In the first parameter you define the number of digits to be processed. If the number is greater, the defined number of digits is used, starting from the right. This means that digits exceeding the definition are not included.

Leading zeros are represented by asterisks (*) corresponding to the defined number of characters.

The number name is padded to the left with leading asterisks up to the defined number of characters. The minimum length is 5, which is the longest a number name can be in English. If you specify a smaller number, the system removes characters up to the last character.

We recommend that you use a fixed-width font rather than a proportion font.

1 - Norwegian

2 - Danish

3 - Swedish

9 - Finnish

4 - English

5 - German

6 - Polish

7 - Lithuanian

10 - Russian

11 - Estonian

12 - Latvian

You must also define the relationship between companies and general ledger accounts in the Corporation settlement account table.

Internal OCR scanning does not take account of this field.

The customer/supplier part may be up to 10 digits. If the customer/supplier number is shorter, Business NXT inserts leading zeros. If it is longer, the digits are calculated from the back.

It is also possible to enter this value in the Factoring company table, so that the rules can be different for each company.

This field is also included in the Factoring company table and is activated when using Def. fact. comp./CID-code def.

See the description of the @CID macro in the chapter on order documents in the system specification for logistics, or the chapter on reminders and interest calculation in the system specification for accounting.

This field is also included in the Factoring company table and is activated when using Def. Factoring companies/CID code def.

The reference number part may be up to 9 digits. If the reference number is shorter, Business NXT inserts leading zeros. If it is longer, the digits are calculated from the back.

It is also possible to enter this value in the Factoring company table, so that the rules can be different for each company.

This field is also included in the Factoring company table and is activated when using Def. Factoring companies/CID code def.

This field is used in Visma Lawyer, but you can also use it in other Business NXT solutions.

The values can be returned with the macro functions @ClientresponsibilityGeneralledgeraccount() and @ClientresponsibilityBankaccount() on order document forms.

This will be used primarily for client funds in the legal solution.

To cover all areas of responsibility within a large legal practice, which has regular client funds, property and debt collection, three such units have been created.

This will be used primarily for client funds in the legal solution.

To cover all areas of responsibility within a large legal practice, which has regular client funds, property and debt collection, three such units have been created.

This will be used primarily for client funds in the legal solution.

To cover all areas of responsibility within a large legal practice, which has regular client funds, property and debt collection, three such units have been created.

The options below "Unused/reserved numbers" enable you to deal with gaps in voucher series.

Unused/reserved number

Save unused numbers

If this field is checked, unused numbers are stored in the Unused/reserved number table.

Reuse unused no.

This field is greyed out if you have not checked the Save unused numbers field.

Database

Allow asynchronous database access

In some of Business NXT database queries, asynchronous database queries are permitted which means that several independent queries can be processed at the same time against the database.

This applies, for example, when you are referring to the Stock balance table, where you can enter from and to dates for when the goods can be sold. The date that you select in the dialog box is compared to the from and to dates that have been entered. This also applies when referring in the Price and Discount Matrix to special campaign / seasonal prices.

Getting price

Price/discount on buyer

The buyer (customer number) will be used instead of the invoice recipient when looking up in the price and discount matrix.

Price refunds independent of stock

Price rounding after discount

Business NXT will round the price after discount to two decimals when calculating amounts in order lines. The fields for Price after discount and Price after discount (dom.) in the order lines will then also display two decimals as standard instead of floating decimals.

Price factor for hire orders

The order lines contain a Price factor field in which you can enter a factor by which Business NXT is to multiply the product of price and quantity when calculating line amounts. If you have checked Price factor for hire orders field , Business NXT will not multiply by the hire period when calculating line amounts and instead suggest the price factor on the basis of a table of price factors for various hire periods and only multiply by this factor.

Cost price from the price and discount matrix if sold out

Business NXT will use cost prices from the price and discount matrix in sales order lines instead of the physical Average cost price from the Stock balance table when the physical stock level is 0 or negative. The last FIFO cost price is retained when the stock level becomes 0 or negative. Business NXT will select the cost price for any supplier stated in the order line or in the order head. When you look up in the Stock balance table, Business NXT includes the normal supplier in the sales order line when the check is in place and the stock level is £0

Comparison date

In this field you define which date forms the basis of comparisons with the from and to dates in the Stock balance table (which states when the goods can be sold), and when referring to the Price- and discount matrix table:

0 - Today's date

The current date will be used.

1 - Order/transaction date

The transaction date in the order line is used, or the order date in the order head.

2 - Required/confirmed delivery date

Business NXT will use the confirmed delivery date in the order line if it has been entered, possibly in the order head, or the required delivery date in the order line or the order head.

Price quantity extent

Sales price

Hire price

Purchase price

Cost price

Freight cost processing

Ton rate 1

Ton rate 2

Ton rate 3

Ton rate 4

Cost 1

Cost 2

Cost 3

Cost 4

Expenses

You check the dialog box if the freight fields from 1 - 4 in the Order table are to be calculated based on a ton rate or by cost.

Calculate cost price addition from price after discount

Calculate freight 1-4 based on price after discount

Account debit/credit freight 1-4 and customs on purchase

All freight and customs will be posted upon invoice receipt on the purchase order instead of at the time of sale. As before, the cost price of stock will increase with freight and customs, but at the time of sale this value will not be deducted; it is the cost price that will be posted.

Optimization parameters

Consider empty/zero values for price calculations

Chain discounts

Subtract discount 1 before discount 2

If selected, Disc. % and Disc. amount is deducted before calculating discount 2.

Subtract discount 1 before discount 3

If selected, Disc. % and Disc. amount is deducted before calculating discount 3.

Subtract discount 2 before discount 3

If selected, Disc. % 2 and Disc. amount 2 is deducted before calculating discount 3.

Subtract discount 1 before discount 4

If selected, Disc. % and Disc. amount is deducted before calculating discount 4.

Subtract discount 2 before discount 4

If selected, Disc. % 2 and Disc. amount 2 is deducted before calculating discount 4.

Subtract discount 3 before discount 4

If selected, Disc. % 3 and Disc. amount 3 is deducted before calculating discount 4.

Subtract discount 1 before discount 5

If selected, Disc. % and Disc. amount is deducted before calculating discount 5.

Subtract discount 2 before discount 5

If selected, Disc. % 2 and Disc. amount 2 is deducted before calculating discount 5.

Subtract discount 3 before discount 5

If selected, Disc. % 3 and Disc. amount 3 is deducted before calculating discount 5.

Subtract discount 4 before discount 5

If selected, Disc. % 4 and Disc. amount 4 is deducted before calculating discount 5.

Subtract discount 1 before discount 6

If selected, Disc. % and Disc. amount is deducted before calculating discount 6.

Subtract discount 2 before discount 6

If selected, Disc. % 2 and Disc. amount 2 is deducted before calculating discount 6.

Subtract discount 3 before discount 6

If selected, Disc. % 3 and Disc. amount 3 is deducted before calculating discount 6.

Subtract discount 4 before discount 6

If selected, Disc. % 4 and Disc. amount 4 is deducted before calculating discount 6.

Subtract discount 5 before discount 6

If selected, Disc. % 5 and Disc. amount 5 is deducted before calculating discount 6.

Discount suggestion

There are two columns of check boxes. The first concerns the discount percentage, the second the discount amount. There are check boxes for each of the 5 pairs of sales discount percentages and amounts. The first pair of check boxes also concerns discount percentages and amounts for hire and purchasing.

% / Amount

Suggest discount 1 percent

Suggest discount 1 amount

Suggest discount 2 percent

Suggest discount 2 amount

Suggest discount 3 percent

Suggest discount 3 amount

Suggest discount 4 percent

Suggest discount 4 amount

Suggest discount 5 percent

Suggest discount 5 amount

Search for price - discount amount

Business NXT will deduct the discount amounts selected from the price in the row. Business NXT will otherwise search for discount amounts separately so that the discount amounts can be shown in different rows from the price and limited to other criteria. Business NXT will then select the highest possible discount amount for the criteria selected. The discount can have a maximum limit if you check the type of discount concerned in the dialog box for the field for fixed prices and discounts.

Prices/discount total field

In this field you can use as a basis totals for lines in the order with the same value in the Product price group 1 field. The Prices/disc. total field under Company information indicates the field on the order lines that is to be totalled. Looking up in this field leads to a dialog box with the following options:

(If you select "Quantity" 1, the quantity is not reduced by the value in the “Free quantity” field in the order line.)

The field is used by the Recalculate prices processing in order page elements and when correcting sales prices and discounts in sales order lines when saving price refund lines for which the refund status has been changed to 2 (Confirmed).

0 - (None)

1 - Quantity

2 - Quantity in base unit

3 - Length

4 - Area

5 - Volume

6 - Net weight

Customer- / Supplier- / other orders

Here you can select which criteria Business NXT is to search by in the price and discount matrix, in rows with no product number.

There are three columns of check boxes. The first relates to customer orders (sales, hire and loan), the middle one to supplier orders (purchase) and the last one to other orders (adjustments, goods consumed, production and stock transfers).

If you select as few options as possible in each column, the speed of references in the price matrix will increase, thereby also increasing the speed of order entry and the printing of price lists. When printing price lists, Business NXT starts with the selections in the customer column. Currencies includes testing in both the current currency (for sales, hire and purchase) and the cost currency.

The selections are stored in the Price/disc.-criteria 1 - Price/disc.-criteria 6 fields under Company information.

Structure product no.

Included in structure

Product price group 1

Product price group 2

Product price group 3

Warehouse no.

Shipment no.

Customer no.

Customer price group 1

Customer price group 2

Customer price group 3

Supplier no.

Employee no.

Employee price group

Wage rate no.

Order no.

Order price group

Post code

Terms of delivery

Delivery method

Organisational unit 1

Organisational unit 2

Organisational unit 3

Organisational unit 4

Organisational unit 5

Organisational unit 6

Organisational unit 7

Organisational unit 8

Organisational unit 9

Organisational unit 10

Organisational unit 11

Organisational unit 12

Date

Unit

Quantity

Price unit

Quantity in base unit

Length

Area

Volume

Net weight

Currency

Gross prices

Will use parameters for this country unless a different country is stated in the Associate or Order table.

This field stores selections made in the dialog box for the processing for credit control. You can also activate the dialog box by looking up in this field.

A warning may be given, depending on the selection in the Credit control field. Any suspension takes effect only when you try to turn a quotation order into an ordinary order. It is also possible to apply a suspension when entering vouchers.

If you check the Ignore order balance in credit limit field, Business NXT excludes all non-completed orders for this customer.

If you check the Ignore appointment balance in credit limit field, Business NXT excludes the balance stored for the associate in the Appointment balance field.

Credit denied

On entry

Ignore

Warning

Block

On picking

Ignore

Block

Voucher registration

Ignore

Warning

Block

Credit limit

On entry

Ignore

Warning

Block

On picking

Ignore

Block

Overdue invoices

On entry

Ignore

Warning

Block

On picking

Ignore

Block

____

Ignore order balance in credit limit

Ignore appointment balance in credit limit

Miscellaneous

Check min. qty on resp. type

This parameter means that the Quantity will never be lower than the minimum number on the response type, while what is allocated will change depending on when the from/to time is entered.

Do not set appointment assoc. no. from current user

The logged-in user is not suggested in the field for Appointment associate no. when you enter an appointment.

Note:

The assignment does not apply when the Appointment table is linked to the Associate table using the Associate number – Appointment associate key.

Calculate full time over midnight

The Calculate full time over midnight check box is selected in the dialog box under Proc. method 8 in the Appointment table. A check is only inserted for appointments where products, resources or response types are used. You can also place a check directly in the Calculate full time over midnight field in the dialog box under Proc. method 8 in the Appointment table. If you have checked this field the time over midnight or several days with the total number of hours is calculated.

Use "From date" as price comparison date

Business NXT will use From date in the Price- and discount matrix table in connection with price lookups and not today's date. If From date has not been filled in, today's date will be used.

Suggest price when pasting product/quantity

A new lookup will be made against the price and discount matrix when you paste a row in the Appointment table. If, for example, you select the Appointment associate no., From date, To date, Product no., Quantity and Price fields on a row in the Appointment table, and paste the row into a blank row in the same table, a lookup will be made against the Price- and discount matrix table, and the Amount and Number in quantity format fields will be calculated.

Note:

If you do not use the Product no. field and "Cut"/"Paste" in activities, this field should not be selected.

Lookup behaviour

Use table format on product lookup

Business NXT uses table format instead of a dialog box when you perform a lookup in the Product no. field in the Appointment table.

Use table format on liaison lookup

Business NXT uses table format instead of a dialog box when you perform a lookup in the Contact field in the Appointment and Order tables.

Use table format on response type lookup from participant

Business NXT uses table format instead of a dialog box when you perform a lookup in the Resp. type field in the Participant table.

Lookup resource from Employee no.

Business NXT checks if there is a resource for the employee when you enter an employee number in the appointment. If so, this value is copied to the Res. no. field of the Appointment. You can use this parameter if you want to link resource balances to appointments, in which case you must specify the resource number.

Note:

It is important to understand that this may affect the way other appointments behave when there is more than one of them. You must therefore set the correct processing for the appointment to make sure that time balances are not affected. You do this in the Proc. method 8 field.

Account series

Use employee account series

Business NXT performs a check against the Account series when an employee number is assigned.

Use resource account series

Business NXT performs a check against the Account series when a resource number is assigned.

Do not allow overlapping account series

Business NXT performs a check against the Account no. series to see if they overlap.

Document handling

Do not create appointments for documents

Business NXT does not create appointments when you create documents. You can override these settings in the dialog box for the Create document processing in the Appointment table by selecting the Create appointment field. The Do not create appointments for documents field is selected by default.

Use company as receiver for contact person

The document that is created for the contact will also be linked to the associate number to which the contact belongs.

Fax if not e-mail on mail merge

If you select Fax if no e-mail when using e-mail to external associates, Business NXT will send a fax if an associate does not have an e-mail address. This assumes that the e-mail system supports fax transmissions. If a user is to receive a fax but the fax number is not known, the message will be sent to a printer instead if you have checked Print if no fax.

Print if not fax with mail merge

If you select Fax if not e-mail on mail merge when using e-mail to external associates, Business NXT will send a fax if an associate does not have an e-mail address. This assumes that the e-mail system supports fax transmissions. If a user is to receive a fax but the fax number is not known, the message will be sent to a printer instead if you have checked Print if not fax with mail merge.

Use part of description in filename

When running the Create document processing from the Associate table the file name will contain the document description.

The file name will be: Part of document description - Visma Business generated file name.Extension

Note:

Only the first 40 characters of the document description will be included in the file name.

Create folder structure using customer no. and document group no.

Transfer group appointments to order

Get price and discount from price- discount matrix

Prices and discounts are recalculated when you transfer appointments to orders. Consideration is also given to price criteria that are only in orders, such as order price group.

Allow transfer without customer

When you run the Generate order processing from the Appointment table, you transfer the appointment to an employee order. If the order has transaction type 5 - Further processing and order type 4 - Realised order, it is updated in statistics. If you have checked this field and run the Generate order processing from the Appointment table, you can also transfer appointments with different customer numbers to the same order, on the condition that the order does not have a customer number.

Show group dialog

The "Create order" dialog box will appear when you run the Generate order processing in the Appointment table. You have the following options in this dialog box:

• Groups
• Use default values from last appointment

The options are explained in the "Create order" document.

Demand group agreements

By defining sorting for the appointments, multiple appointment lines are combined into one order line during transfer to order. If you select this field, a dialog box appears, from where you can run the Generate order processing from the Appointment table, indicating that sorting will be used in the transfer. You must sort the appointments at least by Currency no., Order no., Product no., and Warehouse no. before running the routine. If you do not sort the appointments, they are not transferred and Business NXT displays a corresponding message.

Use last as default

When you use grouping, Business NXT does not create breaks for certain fields. The values used by these fields are taken from the first line. If you check the Use last as default field, values from the last line are used instead.

Customer account set

From invoice customer

You can check this field to copy the account set from the invoice customer to the appointment.

From employee

You can check this field to copy the account set from the employee to the appointment, instead of from the invoice customer or customer.

From customer

You can check this field to copy the account set from the customer to the appointment, instead of from the invoice customer.

Responsible approval

From project org. unit

If you select official from project official, the official is taken from the organisational unit defined as the Mandatory sort organisational unit in the Company information table.

From resource

The official is taken from the resource number.

From employee

The official is taken from the employee number.

From appointment associate

The official is taken from the associate who is the appointment associate.

From customer

The official is taken from the customer number.

This currency applies unless a different currency is stated in, for example, the Associate table.

You can change the field with the Change default currency processing. If you try to change it directly, you are given a message that you can change it via the processing.

Customer movements are totalled in the general ledger account specified for customers (1500 in the default account plan), unless another general ledger account is specified in the Associate table or in the Account no. series table.

An error message is generated when completing the fields if the number of days for the general ledger is lower than for the ledgers.

Voucher registration

When you enter the year and period or voucher reversal year and period in the batch head, either directly or indirectly via the value date/voucher reversal date, an error message is generated if the number of general ledger days is specified under company information, but the current date is more than this number of days beyond the accounting period’s to date.

When entering debit/credit account number in a voucher line, Business NXT will generate an error message if the field for the relevant account type is filled in under company information, and the current date is more than this number of days beyond the accounting period’s to date (based on the financial year and period in the voucher line, or in the batch head if they are not overridden in the voucher lines).

Business NXT will perform these operations with several small transactions, for example around each voucher line, so that data is locked for the shortest possible period of time. The problem with having large transactions is that they can produce disproportionate delays in multi-user systems unless the activities are co-ordinated so that they are performed at different times. Checks are therefore normally recommended only if there is one user or not many concurrent users or if, for example, batch updating can be started at the end of the working day.

If the transaction fails, the status bar will display 0 rows approved and a dialog box will appear to inform you that the transaction was not performed on account of deadlock or another database error. An attempt is made to cancel locks, and voucher and document series are reset if possible (i.e. unless other concurrent users have retrieved data from them in the meantime; see the section on voucher and document series).

Processings

Updating batches

Note:

You cannot check the Updating batches field for new installations as this may produce errors in the updated journals. If you have updated from a previous version and the field is selected, the function will work as before.

Other processings

Saving

Saving orders

Saving general

Printouts

Pick list

Approval of documents

Approval of documents refers to order documents, delivery notes, price refund requests, reminders, interest notes, payment giros and tax statements.

What you check in this dialog box affects the planned payment dates for open supplier entries. You also choose in this dialog box whether you want payment dates to be moved to before or after the payment free days.

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Move to earlier date

Business NXT ignores this field when you update batches with origin code 17 (Differences) and 3 (Tax statements). The latter is due to any postings to the account for the basis for investment tax.

Total debit = Total credit

If you want to check that the total posted to debit corresponds to the total posted to credit in the batches, check the Total debit = Total credit box. This means that the Difference field must be 0. Business NXT will then refuse to update batches for which there is a difference between the totals posted to debit and credit.

It might sometimes be necessary to switch off the debit/credit control to avoid interim posting when you have batches that produce 0 in total, and you can then remove the selection temporarily.

Check sum = Sum debit

If you check the Check sum = Total debit box, Business NXT will require that there is no difference between the check sum that you have entered in the batch head and the total posted to debit. There is a separate Control difference field in the batch head that always displays this difference, if a check sum has been defined. Batches without check sums are not affected by this selection.

Calculated CB bank = CB bank

If you check the Calculated CB bank = CB bank box, Business NXT will not update batches where there is a difference between the closing balance that Business NXT has calculated for the account specified in the batch head and the closing balance that you have specified, i.e. the Difference CB bank field must be 0.

Total debit currency = Total credit currency

If you want to check that the total posted to debit in currency corresponds to the total posted to credit in currency in the batches, select the "Total debit currency = Total credit currency" box. This means that the "Difference in currency" field must be 0. Business NXT will then refuse to update batches for which there is a difference between the totals posted to debit in currency and credit in currency.

It might sometimes be necessary to switch off the debit/credit control to avoid interim posting when you have batches that produce 0 in total, and you can then remove the selection temporarily.

Total debit currency 2 = Total credit currency 2

If you want to check that the total posted to debit in currency 2 corresponds to the total posted to credit in currency 2 in the batches, select the "Total debit currency 2 = Total credit currency 2" box. This means that the "Difference in currency 2" field must be 0. Business NXT will then refuse to update batches for which there is a difference between the totals posted to debit in currency 2 and credit in currency 2.

It might sometimes be necessary to switch off the debit/credit control to avoid interim posting when you have batches that produce 0 in total, and you can then remove the selection temporarily.