Business NXT documentation

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General data
Some tables with essential basic information for the system are common for logistics and accounting purposes. This is where you find and maintain data about companies, associates, currencies, vouchers and much more.
Organisational units
In order to achieve better overall profitability and gain a clear picture of which business areas create profit or loss for a company, it's often useful to divide the company into organisational units.

General data
Some tables with essential basic information for the system are common for logistics and accounting purposes. This is where you find and maintain data about companies, associates, currencies, vouchers and much more.
- Company information
  You can add a lot of different kind of information about the company to the Company information table.
- Postal address
  This table contains one row for each postal address.
- Country
  This table contains one row for each country, with options for invoicing, reminders and interest calculation.
- Country-specific validation
- IBAN
  An IBAN account check is performed in bank account fields.
- Language
  This table contains one row for each language.
- Texts
  You can customise texts for local markets or other purposes.
- Currency
  This table contains one row for each currency.
- Currency processings
  The following processings are available from the Currency table.
- Currency rate
  You can add one row for each date exchange rates change in this table.
- Currency rate 2
  You can add one row for each date exchange rates between pairs of currencies change in this table.
- Payment terms
  Payment terms are listed in this table, and you can define corresponding texts in the Text table.
- VAT code
  This table contains one row for each tax code.
- VAT code processings
  The following processings are available from the VAT code table.
- Tax code automatic entry
  You use this table to define how amounts entered on certain VAT codes are to be distributed on multiple VAT codes and VAT numbers.
- VAT rate
  This table contains one row for each VAT, with rates and accounts.
- Inv. tax
  This table contains one row for each investment tax, with rates and accounts.
- Voucher series
  This table contains one row for each voucher series.
- Unused/reserved number
  In this table, intervals of unused and reserved numbers per voucher series are collected.
- Account no. series
  This table is used to define the account type for intervals of account numbers.
- Company VAT register
  This table contains company VAT information per country when sending invoices, product catalogues, order response and despatch advice through Visma.net AutoInvoice.
- Memo
  This table contains one row for each memo.
- Associates
  In Business NXT, associates may be customers, suppliers, employees or other persons or organisations that the company is in contact with.
- Organisational units
  In order to achieve better overall profitability and gain a clear picture of which business areas create profit or loss for a company, it's often useful to divide the company into organisational units.
  - Configuring organisational units
    In Business NXT, there are 12 tables for organisational units, with one row for each organisational unit.
  - Creating organisational units
    Organisational units are created when you define the organisational units you require in the Company information table.
  - Adaptation of organisational units
    There are some common adaptations you may want to consider for your organisational units.
  - Deleting organisational units
    You can delete an organisational unit using a particular procedure.
  - Organisational units on vouchers
    The organisational unit specified in the General ledger account table is suggested whenever a voucher is entered for the relevant account.
  - Organisational unit 1
    The Organisational unit 1 table includes specific information about this unit.
  - Organisational unit 2
    The Organisational unit 2 table includes specific information about this unit.
  - Organisational unit 3
    The Organisational unit 3 table includes specific information about this unit.
  - Organisational unit 4
    The Organisational unit 4 table includes specific information about this unit.
  - Organisational unit 5
    The Organisational unit 5 table includes specific information about this unit.
  - Organisational unit 6
    The Organisational unit 6 table includes specific information about this unit.
  - Organisational unit 7
    The Organisational unit 7 table includes specific information about this unit.
  - Organisational unit 8
    The Organisational unit 8 table includes specific information about this unit.
  - Organisational unit 9
    The Organisational unit 9 table includes specific information about this unit.
  - Organisational unit 10
    The Organisational unit 10 table includes specific information about this unit.
  - Organisational unit 11
    The Organisational unit 11 table includes specific information about this unit.
  - Organisational unit 12
    The Organisational unit 12 table includes specific information about this unit.
  - Distribution key
    The Distribution key table contains one row for each distribution key.
  - Distribution line
    This table is used to define shares for combinations of organisational units, per distribution key.

Organisational units

In order to achieve better overall profitability and gain a clear picture of which business areas create profit or loss for a company, it's often useful to divide the company into organisational units.

Related financial activities are best organised into divisions and departments, and time-related tasks into projects.

Organisational units can have targets such as:

Achieving the highest possible level of profitability (profit centres)
Implementing a given production plan as efficiently as possible (cost centres)
Implementing a program within an agreed budget (service centres)
Achieving certain sales targets within a given marketing budget (marketing centres)

In addition to the organisational units with decision-making authority and responsibility, there are also other small and large cost bearers on which the company wants to follow up.

If the vouchers are split into different organisational units during voucher entry, you can obtain a detailed summary of revenue and expenses for the individual parts of the company, without having to create separate general ledger accounts for them.

Apart from the traditional departments and projects, other examples of organisational units might be special activities such as trade fairs, advertising, in-house training, organisational development, customer assignments, or independent parts of the company, such as sales offices, service vehicles, company vehicles, holiday flats or properties.