Voucher type

See the Accrual accounting processing on the Voucher table for details.

You select the field name under the Field button.

When this option is selected the vouchers of this type will have the turnover class set based on information from either the referred supplier or customer. The actual turnover class is determined on basis of the Trade area, VAT code cust. and VAT code sup. fields in the Associate table.

If this option is selected, the exchange rate fields on the voucher of this voucher type will be adjusted when the domestic amount field is changed. If not selected, the amount in currency field will be recalculated instead, and the exchange rate field will not change.

The field determines how fields will be set in the Capital asset balance table, when the voucher is updated.

1 - Acquisition

To be used on records concerning the main acquisition of capital assets. E.g. cars, or buildings.

2 - Addition

To be used on records concerning additions. The definition of an "addition" is e.g. winter tyres for a car or marquises on a building. Additions can be given a lifetime, that differs from the main acquisition.

3 - Revaluation

To be used on records meant to adjust the total value of a capital asset. An example when a revaluation can be performed is when a very old real estate has a much higher market value, than the book value.

Note:

Revaluation shall NOT be performed when a capital asset has a lower value than expected due to under-usage, in this case the lifetime, and consequently the periodic depreciations, shall be adjusted instead.

Note:

Revaluation of capital assets is in most countries surrounded by legal restrictions and shall be performed only after accurate consideration.

4 - Devaluation

To be used on records meant to adjust the total value of a capital asset. An example when a devaluation can be performed is when the value of a real estate falls under the book value due to a financial crisis or another extraordinary occurrence.

Note:

Devaluation shall NOT be performed when a capital asset has a higher value than expected due to over-usage, in this case the lifetime, and consequently the periodic depreciations, shall be adjusted instead.

Note:

Devaluation of capital assets might be surrounded by legal restrictions in your country and shall be performed only after accurate consideration.

5 - Sale

To be used on records concerning sales of capital assets.

6 - Discarded

To be used on records concerning discard of capital assets.

7 - (Not in use)

Not in use.

8 - Back transfer

Resets depreciation when capital assets are sold or discarded.

9 - Depreciation on investment

10 - Depreciation on addition

11 - Depreciation on revaluation

12 - Depreciation on devaluation

This field is used in Business NXT Lawyer solution to enable automatic customer entries to be posted to an alternative general ledger account.

This means that you can post ledger entries for the same customer to up to four different accounts without having to use several customer numbers. You enter default accounts in the Expense account and Client interest account (2,3 and 4) fields in the Company information table. These default accounts can be overridden for specific customers in the Associate table, or for specific account intervals in the Account no. series table.

1 - Outlay

2 - Client responsibility 1

3 - Client responsibility 2

4 - Client responsibility 3

The account will be suggested when the Voucher type field is filled in on the voucher.

The account will be suggested when the Voucher type field is filled in on the voucher.

Payment

Credit

Interest and fee

Settlement / Loss / Correction

Invoice

The text will be filled in when the Voucher type field is filled in the Voucher table.

When this option is selected, automatically generated transactions will not be produced for customers, suppliers or capital assets, when the voucher of this voucher type is updated.

If this option is selected, the cursor will enter the currency fields during voucher entry, so that values can be entered in the Cust. no. and Amount in currency fields. If this option is off, the cursor will skip both currency fields.

If this option is selected, the cursor will enter the Exchange rate field in the voucher. Otherwise it will be skipped.

If this option is selected, the cursor enters the Text field when editing the Voucher table, otherwise the cursor skips the field.

If the field is checked, the voucher is not accumulated in the fields for automatic entry movements in the General ledger account table.

The amount is calculated and suggested when the Voucher type field in the voucher is filled in.

The calculation of payment-free days uses the settings in the Days without payment field in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

See the description for the Priority field in the Voucher table for details.

This option causes the values in the Order no., Cust. no., Sup. no., Cap. asset no., Empl. no., Product no., Invoice no. and Previous voucher no. fields to be copied from the previous voucher to the current voucher. This only happens if they have the same value in the Voucher no. field.

1 - Incoming invoice

2 - Outbound invoice

3 - Payment

4 - Automated

5 - Incoming credit note

6 - Outbound credit note

7 - Cash

8 - Post

9 - Salary

10 - Periodic accrual

11 - Cost

12 - Currency gain/loss

13 - Discounts

14 - Correction or rollback

15 - Sale

16 - Transfer

17 - Miscellaneous

If not specified, the turnover class will be suggested from the Turnover class field in the General ledger account table for the account selected in the Debit account or Credit account fields.

On vouchers with general ledger entries for sales and purchases that are generated on the basis of orders, the turnover class is defined on the basis of the Transaction type, Trade area and Service type fields.

1 - Taxable sales

Is used for sales of taxable products. I.e. when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 0 - Taxable domestic according to VAT- and accounting inf./VAT code

2 - Non-taxable domestic sales

Is used for sales of non-taxable products. I.e. when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 1 - Non-taxable domestic

10 - Transfer of goods to EU countries

Used when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 4 - Subsidiary in another EU country
• Service type1 - Services is not selected

5 - Sale of goods to EU countries

Used when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 2 - Within other EU country
• Service type1 - Services is not selected

3 - Sale of goods outside EU/Abroad

Used when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 3 - Outside EU/Abroad
• Service type1 - Services is not selected

9 - Sale of services abroad

Used when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 2 - Within other EU country, 3 - Outside EU/Abroad or 4 - Subsidiary in another EU country
• Service type1 - Services is selected

13 - Non-taxable sales

16 - Sales outside tax area

18 - Sales, taxable for purchaser

20 - Agent sales to third party

22 - Sales of services to EU countries

26 - Rent income voluntary

27 - OSS union scheme services

28 - OSS union scheme goods

29 - OSS import scheme

4 - Taxable purchases

Is used for purchases of taxable products. I.e. when

• the Transaction type is 6 - Purchase
• the Trade area is 0 - Taxable domestic according to VAT- and accounting inf./VAT code

7 - Non-taxable domestic purchases

Is used for purchases of non-taxable products. I.e. when

• the Transaction type is 6 - Purchase
• the Trade area is 1 - Non-taxable domestic

15 - Domestic purchases with reversed VAT deduction

11 - Transfer of goods between other EU countries

Used when

• the Transaction type is 6 - Purchase
• the Trade area is 5 - Transfer between other EU countries
• Service type1 - Services is not selected

6 - Purchase of goods from EU countries

Used when

• the Transaction type is 6 - Purchase
• the Trade area is 2 - Within other EU country
• Service type1 - Services is not selected

8 - Purchase of goods outside EU/Abroad

Used when

• the Transaction type is 6 - Purchase
• the Trade area is 3 - Outside EU/Abroad
• Service type1 - Services is not selected

12 - Purchase of services abroad

Used when

• the Transaction type is 6 - Purchase
• the Trade area is 2 - Within other EU country or 5 - Transfer between other EU countries
• Service type1 - Services is selected

14 - Non-taxable purchases

17 - Purchase outside tax area

19 - Purchase, taxable by purchaser

21 - Purchase of services from EU countries

23 - Domestic purchase of services

24 - Taxable product consumption

25 - Domestic purchases with reversed VAT liability

When values have been entered in the Order no., Product no. fields on the voucher and are entered in the Voucher, and the value selected option 1 - Update order in this field, an order line will be added to the specified order when updating the voucher.

The order is updated as follows:

• The quantity on the new order line is set as equal to the value in the Quantity field on the voucher, or 1 as the default value.
• The price in default currency is set as equal to the amount after VAT divided by the quantity. The prices will be increased by the percentage entered in the Sales price addition % field for the specified product, if necessary in the order. Amounts and prices in the current currency are calculated on the basis of the Exchange rate field in the Order table.
• The values in the Sup. no. and Empl. no. fields on the voucher are copied to the specified order.
• The value in the Cust. no. is copied from the specified order to the Cust. no. field in the voucher.
• The value in the Voucher date field on the voucher is copied to the Trans. date field on the new order line.

1 - Update order

2 - Update prepayment status

Do not produce aut. gen. trans.

This selection field will be suggested on the voucher lines. If you select this field, the voucher lines will not be accumulated in the fields for automatic entry movements in the General ledger balance table. They will then not be included when you execute the Automatic entries processing in the General ledger account table.

Enter exchange rate

The cursor will stop in the Exchange rate field on the voucher line so that you can enter an exchange rate.

Move payment to workday

Business NXT will move the planned payment date to the previous/next working day for supplier transactions, depending of the Move to earlier date option under the Days without payment field in the Company information table.

Reverse invoice fee

This field is not currently in use.

Process write off

This field is not currently in use.

Always new voucher no. on '+'

Business NXT will always give a new voucher number even if the voucher does not go to 0.

Copy case no. to order no.

If you have selected the Case organisational units field in the Company information table and you enter an organisational unit on a voucher line, this value will be copied to the Order no. field on the voucher line. This requires an order number to have been entered. The selection field is mostly used by customers who use Visma Business Lawyer.

Voucher text to order line

The voucher text will be copied to the Description field on the order line. The selection requires you to have also selected the Update order field for the voucher type and entered a product number and order number on the voucher line.

Copy voucher no. to order line

If you have selected this field and selected 1 - Update order in the Update order field in the Voucher type table, the voucher number is copied to the Description field in the Order line table. The voucher number is placed at the beginning of the Description field in brackets.

Lock amounts on row

You will not be able to edit the Amount and Amount in currency fields on voucher lines when matching invoices against payments.

Update exchange rate from voucher date

Business NXT will update the voucher line’s exchange rate from the Currency rate or Currency rate 2 table when you change the voucher date. You can override this by selecting the Do not update exchange rate from voucher date field under Trans. status in the voucher line.

Note:

This selection may mean that the Exchange rate and Exchange rate 2 fields are changed on copied vouchers, and if there is a reversal there may be a difference.

Copy open entries on lookup

Business NXT will copy the open entries to the field for cross references so that you can see them when you perform a lookup in the field. This requires the Cross reference table to be linked to the Voucher table.

Note:

There are restrictions as to how many tables and fields you can include data from, when you are using the "Copy open entries from open entries to cross references on lookup field" matching method, as the data is only imported into one memory, and is not in the rows in the Cross reference table before saving. This also means that included fields disappear if you search or refresh before saving. All the entries that are not selected for payment in the Payment reg. field from the Cross reference table will disappear when you save.

Ignore cross account no.

If you select this field for a voucher type, the customer/supplier cross-account will not be retrieved for transactions with this voucher type during voucher entry.

Do not update amount

The amount will not be updated with the accounting transactions.

You can select this check box if you want to make currency adjustments and there is no need for double entries.

Note:

If you have selected the Do not update amount check box under Voucher type processing in the Voucher type table, you do not need to have Amount in the voucher line, even if you have selected Voucher must have amount in the Company information table.

Do not update currency amount

The amount in currency will not be updated with the accounting transactions.

You can select this check box if you want to make currency adjustments and there is no need for double entries.

Note:

If you have selected the Do not update currency amount check box under Voucher type processing in the Voucher type table, you do not need to have Amount in the voucher line, even if you have selected Voucher must have amount in the Company information table.

Do not update currency amount 2

The amount in currency 2 will not be updated with the accounting transactions.

You can select this check box if you want to make currency adjustments and there is no need for double entries.

Note:

If you have selected the Do not update currency amount 2 check box under Voucher type processing in the Voucher type table, you do not need to have Amount in the voucher line, even if you have selected Voucher must have amount in the Company information table.

Use VAT amount from voucher line

The VAT amount from the voucher line is used instead of the amount being calculated on the basis of the VAT code in the general ledger account. This selection is only used if you have the value 2 - VAT of amount after cash discount in the Cash discount processing field in the Company information table. This field is only used in the UK.

Obligatory CID from supplier

The voucher types where there will be a mandatory CID code when you enter voucher lines for selected suppliers. This means the suppliers for whom the Supplier options/Obligatory CID for defined voucher types check box is selected.

When you enter a voucher type with "Mandatory CID from supplier" selected in the voucher line, Business NXT checks whether Obligatory CID for defined voucher types is selected under Supplier options in the Associate table. If Obligatory CID for defined voucher types is selected, the CID code field in the voucher line is marked with a red "?" if the field is not filled in. You will not be able to execute the Update batch processing for the voucher if the CID code is marked with a red "?".

Note:

This control is not implemented in the Received invoice dialog box in the Order table, but the voucher will have a red "?" in the CID code field.

Exempt from expanding on voucher lines

Automatic entries are exempted from expanding on voucher lines when you have the value 1 - Expand on voucher lines in the Auto.entry processing dialog box in the General ledger account table or the Automatic entry table.

Use for rule suggestions

When enabled, updated vouchers of this voucher type will be used for creating rule suggestions by the Suggest rules processing in the Accounting rule criteria table.