Business NXT documentation

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Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
Products
Product information in Business NXT is divided into a number of tables.
Processing method
The Processing method menu item in the Processing menu in the Product table has a large number of options that you can use to control how Business NXT processes each product or underlying structure products.
Appointment

Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
- Base data
  The tables in this section include base data that applies to products.
- Products
  Product information in Business NXT is divided into a number of tables.
  - Product
    The Product table contains one row for each goods or service.
  - Product processings
    The following processings are available from the Product table:
  - Product reports
    The following report is available for the Product table:
  - Delivery alternative
    This table is used when creating purchase estimates, purchase orders and generating orders.
  - Barcode
    This table contains one row for each barcode, including product number, unit and other fields.
  - Unit
    This table contains one row for each unit. You can enter descriptions of the various units in which you buy and sell products.
  - Product category
    This table contains one row for each product category and can be used to group products hierarchically.
  - Product description
    In the Product description table you can enter an alternative product description per language.
  - Alternative product
    In the Alternative product table, you enter which alternative products can replace a product if the original product is currently sold out or you have too few in stock.
  - Product customer
    This table is used to save the customer's own product number which will be suggested in the Trans. information 2 field on the Order line if you have selected Suggest customer product no. in the Order processing 2 field in the Company information table.
  - Structure
    The Structure table defines which sub products each structure product consists of.
  - Structure processings
    The following processing is available for the Structure table.
  - Search product
    When you search in the Product no. field, the search is made in both number and description fields.
  - Price calculation
    Price calculation is performed during order entry, generating price lists and printing product catalogues. Business NXT will always suggest the most favourable price and/or discount for the customer/supplier.
  - Processing method
    The Processing method menu item in the Processing menu in the Product table has a large number of options that you can use to control how Business NXT processes each product or underlying structure products.
    - Warehousing
      Under the Warehousing tab, you define rules for how a stock keeping product should be handled when it comes to reservation and picking.
    - Serial number
    - Structure
      Check the Structure head box if the product is to be handled as a structure head. The other settings related to structure head and structure lines will then be enabled.
    - Prices
    - Editing
    - Restrictions
    - Printout
      These settings determine what to include on the pick list.
    - Post processing
    - Misc
    - External
    - Appointment
  - VAT- and accounting information
    You divide the products into groups using the VAT and accounting group field in the Product table, while in the Associate table you can refer customers/suppliers to Account set cust./ Account set sup..
  - Import of product data
    Product data can be imported to Business NXT from Visma AutoInvoice as a product catalogue XML file.
- Warehouse
  This section deals with the various tables, layouts and processes that affect the warehouse.
- Purchase estimates
  The purchase estimate process is described in the Order processes section.
- Order processes
- Orders
  Business NXT provides a variety of functionalities to ensure efficient handling of orders.
- Statistics
  The following tables and processes are related to statistics.

Appointment

Agreement rules

Setting	Description
Appointment product	If this check box is selected the product is treated as an appointment product to be used in the Appointment table.
Calculate full time over midnight	If you have checked this field the time over midnight or several days with the total number of hours is calculated.

Update balance rules

Setting	Description
Do not update invoiceable	The Quantity field is not updated in the Time schedule balance table.
Do not update incurred	The Incurred field is not updated in the Time schedule balance table.
Do not update reserved	The Time estimate in quantity field is not updated in the Time schedule balance table.
Update overtime	The Overtime field in the Time schedule balance table is updated. Overtime affects the Appointment balance incurred time and Overtime fields of the Time schedule balance table and also the calculation of the Flextime CB field. Note: Special for the Appointment table: To use this value, the Wage sort and Wage rate no. must be filled in. If either of these fields have a value, the Res. no. must be filled in to retrieve Wage sort and Wage rate no..
Update flex correction	The Flextime correction field in the Time schedule balance table is updated. This field also affects the calculation of the Flextime CB field.

Approval rules

Setting	Description
Approve disabled	The appointment cannot be approved. Note: Can only be changed by a user granted Allow update on appointment processing approve disabled in the User pref. field in the User table. If the appointment is confirmed, this change does not affect the time schedule balance and you must update the time schedule balance manually.
Requires approval by responsible	The Official field must be selected for the appointment. Can be selected if you select the rule to apply in the CRM processingdialog in the Company information table.
Ignore credit check	The appointment is excluded from credit control.

Transfer to order rules

Setting	Description
Enabled	The appointment is transferred to order
Disabled	The appointment will not be transferred to an order
Allow uncompleted	The appointment is transferred to order even if the resource is not finished
Must approve time schedule	Time schedule must be approved
Copy case number	With this setting the value in the Case organisational units field in the Company information table is copied to the order number when transfer to order.
Cost only	The price will not be transferred to an order line.
Get new price from price matrix	New prices from the Price- and discount matrix table are obtained when transferring to order.

Booking rules

Setting	Description
Suppress partly booked message	Prevents sending a message when you enter time for a resource which you partly booked.