System information

The street or PO box address is usually entered in the Address line 1 field. If the field is already used for attention or c/o then the Address line 2 field can be used instead.

You can edit the information in forms using the @System macro. The information is also used for export in special format to annual accounts packages.

The street or PO box address is usually entered in the Address line 1 field. If the field is already used for attention or c/o then the Address line 2 field can be used instead.

You can edit the information in forms using the @System macro. The information is also used for export in special format to annual accounts packages.

The street or PO box address is usually entered in the Address line 1 field. If the field is already used for attention or c/o then the Address line 2 field can be used instead.

You can edit the information in forms using the @System macro. The information is also used for export in special format to annual accounts packages.

The street or PO box address is usually entered in the Address line 1 field. If the field is already used for attention or c/o then the Address line 2 field can be used instead.

You can edit the information in forms using the @System macro. The information is also used for export in special format to annual accounts packages.

GAiA

GAiA is the AI assistant built into Business NXT and managed by Visma.

Read

Allow GAiA to read data.

Write

Allow GAiA to make changes on your behalf. Requires Read permission.

Use specific access groups only

AI Connect

The MCP server exposes Business NXT data to third-party AI agents through the Model Context Protocol.

Read

Allow third-party AI agents to read data.

Write

Allow third-party AI agents to make changes on your behalf. Requires Read permission.

Use specific access groups only

You must install the integration programs in order to run against these programs.

1 - Visma CRM

2 - SuperOffice (not supported)

Note:

Business NXT 5.0.0 does not support SuperOffice. You can use SuperOffice in previous versions of Business NXT

If not specified, the EDI files will automatically be given unique names. The folders are named according to the message, using a letter code denoting whether the folder is used for outgoing messages (W for Write) or incoming messages (R for Read). Example of a folder name: INVOICW for outgoing invoices.

When the EDI clock takes into account the selection in the EDI folders field in the System information table, the folders will be processed in the following sequence: ORDERSR, ORDCHGR, INVOICR, QUOTESR, PARTINR, DIRDEBR, CREAGRR, IMPORTS.

If the field is empty, EDI_PATH in Registry will be used. If you do not have a value in Registry either, Business NXT's program path in addition to folders for each company F0001, F0002, etc. will be used.

The level of reported errors. All actual errors will be written to the error log. The log is written to the EDI error message table. You cannot make changes in this table, but the system supervisor can delete rows. All logging in this table is valid for companies in Business NXT.

Error level NORMAL

Messages of the type Order input started, etc. is logged.

Error level WARNING

Logs errors that are not critical for the process. For example There is no product number.

Error level ERROR

File dump level NORMAL

File dump level WARNING

File dump level ERROR

The Excel templates are created with the Home > Printing > Print > Design Excel template menu choice.

If the field is not filled in, the Registry parameter FAX_MAIL_PATH will be used.

The field shows the font family, style and size within square brackets. In the database there are three separate fields for font family, font style and font size. The field shown on the screen keeps the font size in the database.

Is normally set with the Font command (in the Design group in the Home tab).

The font size may be set as a percentage (e.g. 120) of the normal font size, cf. the Relative option in the Type drop-down list in the dialog box.

This functionality is not supported in Business NXT.

This functionality is not supported in Business NXT.

This functionality is not supported in Business NXT.

This functionality is not supported in Business NXT.

This functionality is not supported in Business NXT.

Double-click or press * to open the web page in your web browser.

Alternatively the field can be used to refer to documents or other files. Double-click or press * in the empty field to open the Select file dialog box.

On the Design tab, in the Insert group, you can click on Web page to visualise the document or web page on the screen.

If this field is not filled out, the files are stored in the default location (like "C:\Users[User]\Documents\F[nnnn]"). To check the location of stored memos, the Memo file name can be unhided for an entry where a memo has been added.

If empty the default value is a 1000 rows.

Every company has to be listed in the corresponding register for each country and the number is a unique one.

You can edit the information in forms using the @System macro. The information is also used for export in special format to annual accounts packages.

If you enter a Post code that exists in the Postal address table, the Postal area field is filled in and the cursor jumps to the next field. If the Post code does not exist you will see a warning in the Status bar and the cursor will then stop in the Postal area field so you can type in the Postal area manually.

These settings are used for printouts, when the regional format is not defined for the relevant language in the Language table.

Different formatting rules for date, time and number fields in the user interface and on printouts can be set for different languages.

Date

Date format

Undefined

Value is not set.

Day Month Year

Date format ddmmyyyy (default).

Year Month Day

Date format yyyymmdd.

Month Day Year

Date format mmddyyyy.

Date separator

Undefined

Value is not set.

Period (.)

Period as date separator, like format dd.mm.yyyy (default).

Hyphen (-)

Hyphen as date separator, like format dd-mm-yyyy.

Slash (/)

Slash as date separator, like format dd/mm/yyyy.

Leading zero for single digit day

Undefined

Value is not set.

Yes

Date format like 01.mm.yyyy.

No

Date format like 1.mm.yyyy.

Leading zero for single digit month

Undefined

Value is not set.

Yes

Date format like dd.01.yyyy.

No

Date format like dd.1.yyyy.

Include century in year

Undefined

Value is not set.

Yes

Date format like dd.mm.yyyy (default).

No

Date format like dd.mm.yy.

Time

Time format

Undefined

Value is not set.

24-hour clock

24 hours clock (default).

12-hour clock

12 hours clock, should be used in connection with Before noon designator and After noon designator.

Time separator

Undefined

Value is not set.

Colon (:)

Time format mm:hh (default).

Period (.)

Time format mm.hh.

Before noon designator

Undefined

Value is not set.

a.m.

Time format like 11:45 a.m. (default).

am

Time format like 11:45 am.

AM

Time format like 11:45 AM.

After noon designator

Undefined

Value is not set.

p.m.

Time format like 11:45 p.m. (default).

pm

Time format like 11:45 pm.

PM

Time format like 11:45 PM.

Leading zero for hours

Undefined

Value is not set.

Yes

Time format like 09:45 (default).

No

Time format like 9:45.

Number

Decimal separator

Undefined

Value is not set.

Comma (,)

Number format like 100,25 (default).

Period (.)

Number format like 100.25.

Thousands separator

Selected Thousands separator must be different than Decimal separator (when "Period" or "Comma" selected).

Undefined

Value is not set.

Space ( )

Number format like 10 000,00 (default).

Period (.)

Number format like 10.000,00.

Comma (,)

Number format like 10,000.00 (Decimal separator must be set to Period (.)).

If the field is empty, the files will be stored under C:\ProgramData.

1 - None

Draws the background with the actual colour

2 - Normal

Uses the hard coded RGB-value (236, 233, 216)

3 - Special

Does not draw any background

This requires a review of all the layouts.

You can use the selections "2. Standard" and "3. Never" to optimise SQL server's sorting and retrieval of data. This requires a review of the sorting in all the layouts, because the sorting in SQL server is different from the sorting in the layouts.

1 - Always

If you have selected the sort addition "Always", primary keys and sequence numbers will always be included in the sort even if other sorts have been entered in the layouts.

2 - Standard

If you have selected the sort addition "Standard", primary keys and sequence numbers will not be included in the sort if there is a different type of sort in the layouts.

3 - Never

If you have selected the sort addition "Never", the data will be retrieved directly from the tables in which they have been saved. The sort you require must then be present in the layouts.

The companies will be displayed, sorted by the Sort field in the Company table. Either Company no. or Name will be sorted, depending on whether Sort companies on name has been selected under the System information table.

Miscellaneous

Windows login

You must type a password in order to change the password. You can log in without a password if you do not have one, but you cannot create a blank password when you change it.

Windows login only

The Windows login only is greyed out if you have not selected the Windows login. If you have selected both options, you cannot log in with users other than the active Windows user.

Note:

The Windows user must be created in the User table in order to be able to log in. If not, you receive an error message.

If you are unsure whether you are using Windows log in, just select the Windows login only option and try to log in. If this works, you can use the Windows login only option.

VUD login

This functionality is not supported in Business NXT.

Aggregated access when using VUD (instead of intersection)

This functionality is not supported in Business NXT.

Sort companies on name

The companies are sorted by name and not by company number.

Need BIG to start

You must have a BIG licence and a BIG application in order to start Business NXT.

Set EOF in file after import

EOF (end of file) will be written to the file after import. This means you cannot import the file again. Ctrl-Z will be written as the first character in the file. However, to import the file again, enter the character that was there before the import, usually @.

Do not allow blank password

You cannot enter a blank password in the New password field when you select the Change password processing in the User table.

Prevent editing of form with document copies

You will not be able to change a form that has previously been used in an order document copy. To see which form lines are linked to the order document, you can link the Order document formula table to the Order document table. The Order document formula table contains a reference to line number in the Form element table. If form elements for the form are altered after the order document has been created, information may be omitted when the copy is printed.

Log for changing of access groups

Two log files are created when you make changes in Table access, Column access, Function access and Copy access in the Access group table. One log file with values before the change, and one with values after the change. The files are placed in the My Documents directory and are given the file name Vbsysnavn+Access group name+sequence number+ B (before change) and A (after change).

Note:

You can change the sequence number using the processing Change counters in the System information table.

If you want a different default directory, you can enter it in the Registry under HKEY_CURRENT_USER\Software\VISMA\VISMA BUSINESS\CurrenVersion\Database\Access_log_path. A row is also created in the System change log table, where the following fields are updated:

• Line no.:
• Log type: Has log type 6 - Access control.
• Table no.: Has Table number 160 - Access group.
• Processing no.: Has a processing number between 70 and 73. 70 - Table access 71 - Column access 72 - Function access 73 - Copy access.
• Primary key:
• Name: Has the name of the access group.
• Inf.: Has the file location and the file name.
• New value: Has a new value with a sequence number.

You can compare the files in a suitable tool, for example Excel.

Citrix Universal Print driver fix

If printouts on a local printer is incorrect during a Citrix session, you can select this option in order to swap Y coordinates on paper.

Large pages in matrix printer

If you have large sheets in the matrix printer, you must select this option. If you do not select this option, the Registry parameter "LOW_METRIC" will be used.

Allow asynchronous database access

You can also select Allow asynchronous database access per company. This is done in the dialog box under the Common processing field in the Company information table. The Allow asynchronous database access option in Company information will be greyed out, if you have selected the same option in the System information table. If you do not select this option, the Registry parameter "ASYNC_SELECT" will be used.

AutoInvoice test

Visma AutoInvoice has one portal for testing and one for operation. If you select this option you will be running against the test portal.

Test content

When selected, the invoice XML content is sent through validation prior to sending to Visma.net AutoInvoice. If errors are found, these are written with details to the EDI error message table, and the AutoInvoice status is set to 5 - Validation failed.

Note:

Even though the invoice fails validation, it is still sent to Visma.net AutoInvoice.

Dataflyt activated

Do not use Outlook (classic) if SMTP is failing

If SMTP sending fails when printing to Document delivery method 1 E-mail, Outlook is not started as a fallback solution. This setting applies also to print destination 6 - Send e-mail as well as the processing Send e-mail in tables Address, Associate, Document link, Participant.

Note:

If SMTP settings are not set at all, Outlook is used instead regardless of this setting.

AutoCollect test

When selected, data sent to Visma AutoCollect will be sent to their test portal.

Use Internet Explorer as embedded browser

Option will change the embedded browser from Microsoft Edge to Microsoft Internet Explorer for all users.

Clear the cache for each VBS request

When selected, the cache is cleared for each VBS request.

This option can be used for those who have experienced issues where old data is retrieved in integrations, and a restart of the Visma Business Services host is needed in order to get the latest data (has e.g. been reported for currency rates in the Visma Document Center integration).

There can be a slight decrease in performance when using this option.

Turn off parameterised SQL queries

When selected, the earlier behaviour of SQL queries generated by Business NXT is restored, and in some cases, the database performance will be improved.

Use a third-party email provider

Used when connecting to VUD to authenticate the user logging into Visma Business.

Used when connecting to VUD to authenticate the user logging into Visma Business.

This functionality is not supported in Business NXT.

Double-click or press * to open the web page in your web browser.

Alternatively the field can be used to refer to documents or other files. Double-click or press * in the empty field to open the Select file dialog box.

On the Design tab, in the Insert group, you can click on Web page to visualise the document or web page on the screen.

This functionality is not supported in Business NXT.

Double-click or press * to open the web page in your web browser.

Alternatively the field can be used to refer to documents or other files. Double-click or press * in the empty field to open the Select file dialog box.

On the Design tab, in the Insert group, you can click on Web page to visualise the document or web page on the screen.

This functionality is not supported in Business NXT.

This functionality is not supported in Business NXT.

Double-click or press * to open the web page in your web browser.

Alternatively the field can be used to refer to documents or other files. Double-click or press * in the empty field to open the Select file dialog box.

On the Design tab, in the Insert group, you can click on Web page to visualise the document or web page on the screen.

This functionality is not supported in Business NXT.

Double-click or press * to open the web page in your web browser.

Alternatively the field can be used to refer to documents or other files. Double-click or press * in the empty field to open the Select file dialog box.

On the Design tab, in the Insert group, you can click on Web page to visualise the document or web page on the screen.

If empty the default file type will be .doc.

The path is used when you want to set a start-up directory to where the files are located.

When this option is selected, Business NXT will check on start up if there is a row in the User table with a corresponding user name and password to which the user has logged onto Windows. If this is the case, Business NXT will start up without requiring a user name and password.

The test is carried out after the program has analysed the command line parameters for user name (/U) and password (/P), which continue to have the highest priority. If none of them are found, the login window will appear.

At start-up of the Visma Business Host for OD MessageQueue service, the Windows message queue name is automatically generated and stored in the this field. The corresponding queue is created under Computer Management > Services and Applications > Message Queuing > Private Queues.

Double-click or press * to open the web page in your web browser.

Alternatively the field can be used to refer to documents or other files. Double-click or press * in the empty field to open the Select file dialog box.

On the Design tab, in the Insert group, you can click on Web page to visualise the document or web page on the screen.