Business NXT documentation

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System administration
This is where you find important information about configuring and monitoring Business NXT, for example about setting up user permissions and roles, and about the system logs.
Access management
You create access groups and manage access, based on access groups, from the Access management page.

System administration
This is where you find important information about configuring and monitoring Business NXT, for example about setting up user permissions and roles, and about the system logs.
- Access management
  You create access groups and manage access, based on access groups, from the Access management page.
- Users
  User permissions in Business NXT are managed using roles and access groups.
- Companies
  You manage companies in Business NXT Admin.
- Variables
- Task overview administration
- Approval task
- Email configuration
  You can set up the email functionality for the entire system or for individual companies.
- Webhooks
  Webhooks are used to send real-time data between web applications, based on specific events, instead of constant polling.
- Data Model Extension (DME)
  Data model extensions allow you to extend and enhance the capabilities of the core data model.
- AI Connect
  You can use different AI-supported finance skills in Business NXT using the GAiA assistant and the AI Connect MCP server.
- Logs
  In Business NXT, some information is logged automatically, while other data can be logged if needed.
- Integrations
  For some Visma.net services that are integrated with Business NXT, you can start processings and also see the status of operations in dedicated tables.
- General Data Protection Regulation (GDPR)
  The EU General Data Protection Regulation (GDPR) replaced the Data Protection Directive 95/46/EC and was designed to harmonise data privacy laws across Europe, to protect and empower all EU citizens' data privacy and to reshape the way organisations across the region approach data privacy. The enforcement date for all EU countries was 25th of May 2018. Norway, not being a member of the EU, transposed the EU regulations into its national law in accordance with the provisions of the GDPR.

Access management

You create access groups and manage access, based on access groups, from the Access management page.

The page is divided into different access areas: tables and columns and functionality such as running processings, printing reports and carrying out commands.

Note:

Only a user with System supervisor permissions has access to this page.

Click Management > Access management in the menu to open the Access management page.

Creating access groups

Click Create new access group at the top right of the Access management page.
Give the group a name.
If you want to, select permissions from an existing access group.

Access groups are assigned to users in Visma.net Admin.

You can also edit the name of a group, copy an existing group or delete a group using the different buttons next to a group in the list.

Note:

You won’t be able to restore a deleted access group.

See also: Users

Managing access

You can set different kinds of access restrictions, for example, for a table, you can limit if the users in an access group should be able to view the table, make changes to values, add rows or delete rows.

For a processing, you can determine if the users in a user group should be able to run the processing or not.

You can also prevent certain access groups from managing layouts under General commands for each access group. The Manage layouts menu item will then be hidden from them.

Importing access groups from another customer or organisation

You can import access group definitions from another customer or organisation, provided that you have been granted System supervisor permissions for both customers/organisations.

In the Import access group dialog, you select the customer or organisation you want to fetch access groups from. You can verify affected access in the dialog before finalising the import operation.