Business NXT documentation

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Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
Orders
Business NXT provides a variety of functionalities to ensure efficient handling of orders.
Order document archive
The document archive stores the printed and approved order documents, for subsequent printing of copies.

Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
- Base data
  The tables in this section include base data that applies to products.
- Products
  Product information in Business NXT is divided into a number of tables.
- Warehouse
  This section deals with the various tables, layouts and processes that affect the warehouse.
- Purchase estimates
  The purchase estimate process is described in the Order processes section.
- Order processes
- Orders
  Business NXT provides a variety of functionalities to ensure efficient handling of orders.
  - Order
    This table contains one row for each order.
  - Posting orders
    In the Accounting instances field, section Logistics, in the Company information table, you define when batches are to be produced by selecting the Accounting column for the specific process. Direct update determines whether the batch shall be directly updated or not.
  - Order processings
    The following processings are available from the Order table.
  - Document
    This table is populated when an incoming document is processed and an order number is found on it.
  - Document processings
    The following processings are available from the Document table.
  - Document link
    This table may contain one or more rows for each version of a document, with references to rows in other tables.
  - Order reports
    Several reports are available for the Order table.
  - Partial finishing of orders
    You can finish entire orders or part of orders.
  - Deleting orders
    Orders can remain in place for as long as you want before you finally delete them.
  - Credit note
    If you, for example, want to issue a credit, select Credit note in the Order options field in the order head.
  - Prepayment
    Prepayment is used to prevent an order from being processed further until a payment has been entered in the accounts, or the prepayment setting has been removed.
  - Consignment costs
    The Company information table contains four fields in which you can enter freight components and one for customs.
  - Credit control
    Business NXT performs credit control based on the parameters you have set in the Credit control dialog in the Company information table.
  - Delivery planning
    Delivery time is calculated on the basis of the various time fields imported from delivery alternatives for purchase and production orders, and from stock balances for sales, consumed goods, hire and loan orders.
  - Special taxes
    The authorities have declared that specific special taxes must be calculated for individual products. This may be an environmental tax or a tax on alcoholic beverages.
  - Special features for loan/hire
    This section describes some of the fields that are unique to loan/hire orders.
  - Converting a quotation order to an order/invoice
    This procedure describes how to convert a quotation order to an order/invoice when a customer has accepted the quotation.
  - Weight and dimensions
    Business NXT contains several fields for specifying and calculating weight and dimensions for products and units.
  - Serial numbers
    There are two recommended methods for handling serial numbers in Business NXT. The preferred method is using the Reservation table, which ensures complete inventory control and traceability. Alternatively, the Serial no. table can be used, but it lacks comprehensive stock control.
  - EUDR due diligence statement reference number
    Under the EU Deforestation Regulation (EUDR), goods such as wood, cocoa, coffee and soya must be covered by a due diligence statement (DDS) filed in the EU information system, TRACES. Businesses further down the supply chain must receive and keep the statement's reference number, and pass it on when they sell the goods.
  - Printing order documents
    The order document - archive window stores the printed and approved order documents, for subsequent printing of copies.
  - Order types and order documents
  - Document delivery e-mail
    This table is used when sending email to customers or suppliers that use different email addresses depending on document type.
  - Order note
    Note is a field on both header and line in the XML document that includes text information to the receiver regarding the document or the specific line.
  - Incoming tracking
    This table is used when receiving despatch advice messages from Visma.net AutoInvoice.
  - Order lines
    An order contains order lines with information about each item in the order.
  - Order line addition
    Accounting cost is a string that may contain accounting information given by the customer to the suppliers so that the invoice can be processed and posted automatically when received.
  - Order line note
    Note is a field on both header and line in the XML document that includes text information to the receiver regarding the document or the specific line.
  - Reservation
    This table functions as a link between order lines, pick lists, shipments and transactions. If you want full follow-up on serial numbers, you use this table to update shipments with serial numbers for stock increases and decreases.
  - Reservation processings
    The following processings are available from the Reservation table.
  - Pick list
    This table contains one row for each pick list printed for an order.
  - Pick list processings
    The following processings are available from the Pick list table.
  - Serial no.
    The Serial no. table can be used to define multiple serial numbers for a sales order line, independent of shipments.
  - Order document
    This table contains one row for each archived order document.
  - Order document archive
    The document archive stores the printed and approved order documents, for subsequent printing of copies.
  - Order document processings
    The following processings are available from the Order document table.
  - Order document note
    When printing an outgoing order document, the notes from Order note or Order line note are copied to Order document note or Order document line note.
  - Outgoing tracking
    You can add a tracking ID to the despatch advice document before sending, using the Outgoing tracking table.
  - Order document line
    This table contains one row for each line on an archived order document.
  - Order document line processings
    The following processings are available from the Order document line table.
  - Order document line addition
    When an invoice is printed, the Accounting cost value is copied to the Order document line addition table, from where it is written to the invoice XML.
  - Order document line note
    When printing an outgoing order document, the notes from Order note or Order line note are copied to Order document note or Order document line note.
  - Order document formula
    This table contains one row for each form element on an archived order document.
  - Order document delivery log
    This table contains one row for each delivery of the document.
  - Import document basis
    These tables/functions aren't used in Business NXT.
  - Import basis
    These tables/functions aren't used in Business NXT.
  - Import line basis
    These tables/functions aren't used in Business NXT.
  - Order attachment
    When attachments are added to orders, they are stored in this table.
  - Deleting order attachments
    Attachments that haven’t been printed can be deleted directly in the Order attachment table.
  - Order attachment processings
    The following processings are available from the Order attachment table.
  - Order document attachment
    When order documents are printed and approved, and document copies are used for this document type, rows for each attachment are created in this table.
  - Order document attachment processings
    The following processings are available from the Order document attachment table.
  - Incoming document
    Sales orders, incoming order responses, incoming despatch advices and incoming product catalogues are downloaded from AutoInvoice to the Incoming document table for further processing.
  - Incoming document processings
    The following processings are available from the Incoming document table.
  - Incoming document change
    For each document download, a new post with a unique external document ID is added to the Incoming document change table.
  - Incoming document attachment
    Attachments for the downloaded document, including the XML data and PDF data embedded in it, are added to the Incoming document attachment table as separate rows.
  - EDI transaction log
    These tables/functions aren't used in Business NXT.
- Statistics
  The following tables and processes are related to statistics.

Order document archive

The document archive stores the printed and approved order documents, for subsequent printing of copies.

The Order document and Order document line tables contain a copy of the fields in the Order and Order line tables respectively.

See also: Order document line and Order document formula

In the Document copies field in the Company information table, you select which types of order documents to make copies of. You can’t copy the order documents Labels and Order printouts.

When Business NXT adds rows to the Order document table, the flag Used on document copies is selected in the Form processing column in the Form table and the flag Used on document copies is selected in the Window flags column in the Window table for the print layout to show that the rows are in this table.

If you have selected the Prevent editing of form with document copies field under System information processing in the System information table, and there is a flag in the Form table, it's not possible to change the Form or Form element tables. An error message appears if you try to make changes.

Batch invoices with grouping by order

Batch invoice with the setting Grouping by order option creates an order head page element for each order, and a new column heading on the batch invoice.

In the Order document table, Business NXT enters the first row in the Order document table for each order, with a reference to the Main order doc. no. field. The order lines for each order are entered in the Order document line table.

In the order document processing dialog, the Grouping by order field in the Order document table is selected.

Rows for which the main order document numbers are completed are skipped when printing order document copies.

To produce copies of batch invoices with order lines grouped for each order, select the rows with the Grouping by order field selected.