Business NXT documentation

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Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
Products
Product information in Business NXT is divided into a number of tables.
VAT- and accounting information
You divide the products into groups using the VAT and accounting group field in the Product table, while in the Associate table you can refer customers/suppliers to Account set cust./ Account set sup..
Posting sales and purchases

Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
- Base data
  The tables in this section include base data that applies to products.
- Products
  Product information in Business NXT is divided into a number of tables.
  - Product
    The Product table contains one row for each goods or service.
  - Product processings
    The following processings are available from the Product table:
  - Product reports
    The following report is available for the Product table:
  - Delivery alternative
    This table is used when creating purchase estimates, purchase orders and generating orders.
  - Barcode
    This table contains one row for each barcode, including product number, unit and other fields.
  - Unit
    This table contains one row for each unit. You can enter descriptions of the various units in which you buy and sell products.
  - Product category
    This table contains one row for each product category and can be used to group products hierarchically.
  - Product description
    In the Product description table you can enter an alternative product description per language.
  - Alternative product
    In the Alternative product table, you enter which alternative products can replace a product if the original product is currently sold out or you have too few in stock.
  - Product customer
    This table is used to save the customer's own product number which will be suggested in the Trans. information 2 field on the Order line if you have selected Suggest customer product no. in the Order processing 2 field in the Company information table.
  - Structure
    The Structure table defines which sub products each structure product consists of.
  - Structure processings
    The following processing is available for the Structure table.
  - Search product
    When you search in the Product no. field, the search is made in both number and description fields.
  - Price calculation
    Price calculation is performed during order entry, generating price lists and printing product catalogues. Business NXT will always suggest the most favourable price and/or discount for the customer/supplier.
  - Processing method
    The Processing method menu item in the Processing menu in the Product table has a large number of options that you can use to control how Business NXT processes each product or underlying structure products.
  - VAT- and accounting information
    You divide the products into groups using the VAT and accounting group field in the Product table, while in the Associate table you can refer customers/suppliers to Account set cust./ Account set sup..
    - VAT- and accounting information
      This table contains one row for each relevant combination of VAT and accounting group and Account set cust./ Account set sup..
    - Posting sales and purchases
    - VAT and accounting group
      This table is used for stock consistency control to make sure there is consistency in posting of order lines where stock handling has been changed.
  - Import of product data
    Product data can be imported to Business NXT from Visma AutoInvoice as a product catalogue XML file.
- Warehouse
  This section deals with the various tables, layouts and processes that affect the warehouse.
- Purchase estimates
  The purchase estimate process is described in the Order processes section.
- Order processes
- Orders
  Business NXT provides a variety of functionalities to ensure efficient handling of orders.
- Statistics
  The following tables and processes are related to statistics.

Posting sales and purchases

When posting sales, Business NXT uses account references for:

Taxable sales
Non-taxable domestic sales
Sales to other EU countries
Exports to countries outside the EU

The same applies to discounts, additions and special taxes. The amounts posted to the sales accounts do not include special tax, freight or customs, and discounts are not deducted, since there are separate accounts for them. If you check Post addition for Order processing 2 in the Company information table, additions will be separated from the sale and posted separately.

The same product can be sold as both taxable and non-taxable, depending who is buying it. Which account to use is controlled by the Area field in the order head, suggested by the customer. If the product is not taxable and the associate is domestic, the account references for non-taxable sales are used regardless.

When posting purchases, Business NXT uses account references for:

Taxable purchases
Non-taxable domestic purchases
Purchases from other EU countries
Imports from countries outside the EU

Which account to use is controlled by the Area field in the order head, suggested by the supplier. If the product is not taxable and the associate is domestic, the account references for non-taxable purchases are used regardless.