Accounting period processings

The following processings are available from the Accounting period table:

Create acc balances for all periods

This processing is used to create accounting balances for all periods on accounts and organisational units for which creating all balances is enabled.

Balance lines with 0 (zero) in movement are created for a full financial year and can't be created for individual accounting periods. Balance lines will be created for all the accounting periods that have the same year as the selected row.

Note:

It can be time-consuming to create or remove balance lines with 0 (zero) in movement.

For example, to generate lines for 2 years (=24 periods) for the following:

100 general ledger accounts
20 organisational units within organisational unit class 1
5 organisational units within organisational unit class 2
5 organisational units within organisational unit class 3

100 * 20 * 5 * 5 * 24 = 1,200,000 lines will be generated.

Starting the processing

Select the Accounting period rows you want to process.
In the Processing menu, select Create acc balances for all periods.

The following settings are made:

Table	Field	Setting
Accounting period	Acc. period processing	Physical balance row created is enabled for all accounting periods with the same year as the selected record.
General ledger account	Balance processing	Create all balance periods is enabled.
Organisational unit 1-Organisational unit 12	Balance processing	Create all balance periods is enabled.

Excluding lines

If you want to remove individual balance lines with 0 (zero) in movement or all balance lines with 0 (zero) in movement for all periods within a year, perform the following steps:

Disable Create all balance periods in the Balance processing field in the General ledger account table.
Disable Create all balance periods in the Balance processing field in the Organisational unit 1-Organisational unit 12 tables.
Run the Regenerate account balances processing from the Company information table.

Set year and period on updated transactions

This processing is used to set accounting year and period on all relevant transactions.

You can use this processing to change the Year and Period for transactions that you have entered for accounting periods in the future. It is used only if the company's financial year is changed between non-deviating (the financial year is set to Jan-Dec) and deviating financial year (the financial year is differing from Jan-Dec). This is mainly in use in Sweden.

Starting the processing

Select the Accounting period rows you want to process.
In the Processing menu, select Set year and period on updated transactions.
Click OK to accept that batches that aren't updated won't be handled. If you want to cancel the processing and update batches before you proceed, click Cancel.
Click OK to regenerate balances, and the processing is started.

The following fields are updated:

Table	Field	Comment
General ledger transaction	Year, Period, Account. year/period
Customer transaction	Year, Period, Account. year/period
Supplier transaction	Year, Period, Account. year/period
Capital asset transaction	Year, Period, Account. year/period
Open customer entry	Year, Period, Account. year/period
Open supplier entry	Year, Period, Account. year/period
Updated batch	Year, Period
Updated voucher	Year, Period
Order line	Account. year/period	Based on Trans. date
Product transaction	Balance processing	Based on 1. Invoice date, 2. Finish date and 3. Trans. date

The Batch and Voucher tables aren't updated.

Note:

Transactions older than the suspension date won't be changed. In order to change these, the suspension date need to be temporarily set back.