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Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
Base data
The tables in this section include base data for accounting.
Accounting rule suggester
The Rule suggester helps you to automatically identify recurring accounting patterns based on previously updated vouchers and to turn them into usable accounting rules. This reduces manual work and improves consistency in accounting.
Data excluded from rule suggestions
Some voucher lines are intentionally excluded from being analysed by the Accounting rule suggester, and you can also prevent suggestions from vouchers that include certain words.

Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
- Base data
  The tables in this section include base data for accounting.
  - Accounting period
    This table contains one row for each accounting period.
  - Accounting period processings
  - VAT periods
    A VAT period is a specific time frame for which a business calculates and reports its Value Added Tax (VAT) obligations to the tax authorities.
  - Voucher type
    This table contains one row for each voucher type.
  - VAT code remark
  - VAT code remark processings
    The following processings are available from the VAT code remark table:
  - VAT code explanation
    Some VAT codes require an explanation when exporting a VAT report in SAF-T format to the Norwegian tax authorities. This table stores these explanations.
  - Period key
    This table contains one row for each period key.
  - Period line
    This table is used to define shares for each period, per period key.
  - Factoring file rules and CID code rules
  - Period interval default
    This table is used to define period intervals to suggest when running accounting reports, per company or company group.
  - Factoring invoice information
    This table is used to add factoring text to electronic invoices sent using Visma.net AutoInvoice.
  - Handling accounting rules
    The accounting rules feature is used with vouchers to automatically apply accounting information to voucher lines based on predefined rule definitions.
  - Accounting rule suggester
    The Rule suggester helps you to automatically identify recurring accounting patterns based on previously updated vouchers and to turn them into usable accounting rules. This reduces manual work and improves consistency in accounting.
    - Selection of additional voucher types for analysis
      The Accounting rule suggester uses a defined set of voucher types by default, voucher types in the range 20–25 will be automatically enabled.
    - Creating a rule based on a specific voucher
      To create a rule based on a specific voucher, you can run the Create rule processing directly from the Voucher table.
    - Data excluded from rule suggestions
      Some voucher lines are intentionally excluded from being analysed by the Accounting rule suggester, and you can also prevent suggestions from vouchers that include certain words.
    - Accounting rule suggester layout
      You find the default Rule suggester layout under Accounting -> Accounting Rule Suggester.
    - Resetting rule suggestions
      You can reset the Accounting rule suggester if desired.
- Budgeting
  You can create a single budget to be used during many years ahead, but you can also enter an unlimited number of budgets.
- Vouchers
  A voucher is an accounting document that serves as a record of a business transaction and verifies certain activities or expenses.
- Incoming documents and invoices
  Incoming documents and vouchers usually arrive from other systems. They can be, for example, new supplier invoices, expense claims or payroll vouchers.
- Customer ledger
  The customer ledger is a financial record that contains detailed information about transactions between a business and its customers.
- Supplier ledger
  The supplier ledger contains detailed information about purchases, payments made, outstanding balances, and any credits or adjustments related to the supplier.
- Payment transfer
- General ledger
  The general ledger is the central accounting record of a company.
- Bank reconciliation
  The purpose of bank reconciliation is to match accounting transactions with account statement transactions from the bank.
- Capital assets
  Capital assets are any kind of property for long-term use that belongs to a company.
- Electronic VAT reporting using Business NXT - Norway
  You can use Business NXT for electronic VAT reporting, either manually or automatically using the Visma.net AutoReport integration.
- Electronic VAT reporting - Denmark (new VAT structure)
  You can use Business NXT for electronic VAT reporting automatically using the connected service Visma.net AutoReport.
- Export of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.
- Import of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.

Data excluded from rule suggestions

Some voucher lines are intentionally excluded from being analysed by the Accounting rule suggester, and you can also prevent suggestions from vouchers that include certain words.

Excluded voucher lines

Some voucher lines are intentionally excluded from being analysed by the Accounting rule suggester, since these line types won't generate rule suggestions:

Supplier lines
Rounding lines

This ensures that only meaningful accounting patterns are used.

Preventing suggestions based on certain words

You can also prevent suggestions from vouchers that include certain words, for example generic or unwanted texts, by defining a list of excluded words in the Text company variable table, in the Value 1 and 2 columns of the SuggestRulesIgnoredWords variable.

Any future rule suggestions will ignore vouchers containing those words.

Note:

Excluded words take effect the next time you run the Suggest rules processing. If you want to remove existing suggestions that contain newly excluded words, you have to:

Remove the old suggestions
Reset the rule suggestions
Run the Suggest rules processing again

Words can be separated by commas or spaces, and the case doesn't matter.