Product

The value is suggested in the Order line table if it is not overridden by the field in the Unit or Barcode table.

The Empl. no. is a unique number identifying one specific Employee.

Used in the integration between Zpider and Business NXT. With this field, the changes you make in Business NXT are updated in Zpider immediately.

The value is suggested in the Order line table if it is not overridden by the field in the Unit or Barcode table.

An EAN/GTIN item number has either 8 or 13 digits. The 8-digit version is used for small packages. EAN/GTIN codes with 13 digits are unique all over the world, and the 2 or 3 first digits identify the country where the code was assigned.

This text type domain can hold 10 digits in order to comply with EU regulations.

When the quantity is calculated as the difference between the To and From fields, it can be expressed as a quantity, time or date, depending on the quantity format selected in the Proc. method 1 field in the Order line table. If the Factor 3 field does not have any value in the Order line table, the value in this field will be imported.

When the quantity is calculated as the difference between to and from, it can be expressed as a quantity, time, date or factor, depending on the quantity format selected on the Editing page in the Proc. method 1 field in the Order line table.

Prices and discounts can be specified not only on the basis of the ordinary quantity field but also this field.

The value is suggested in the Order line table if it is not overridden by the field in the Unit or Barcode table.

On the Misc. page in the Proc. method 1 field you can configure a product to be used as a Group discount or Group total. When using several group discount on an order, those can be linked into one. If they is to be handled separately you can add a value in this field.

Group discounts and totals are calculated by the above order lines up to any initial group separator and can be combined in an unlimited number of levels. This field indicates the beginning of the group.

When you use groups inside other groups without a group separator in between, you produce chain discounts/additions of discounts/additions granted previously.

The value is suggested in the Order line table if it is not overridden by the field in the Unit or Barcode table.

The value is set automatically when updating product data from Incoming product data. The field contains a lookup to the Incoming document table.

The field can be included in the order line as additional information and also be printed on a order document.

The field can be included in the order line as additional information and also be printed on a order document.

The field can be included in the order line as additional information and also be printed on a order document.

The field can be included in the order line as additional information and also be printed on a order document.

The field can be included in the order line as additional information and also be printed on a order document.

The field can be included in the order line as additional information and also be printed on a order document.

The field can be included in the order line as additional information and also be printed on a order document.

The field can be included in the order line as additional information and also be printed on a order document.

The value is suggested in the Order line table if it is not overridden by the field in the Unit or Barcode table.

On the Editing menu, click Memo to create a new memo or to view the existing memo. The memo file name is saved in this text box.

Double-click or press * to open the Select file dialog box to manually select a memo file.

The actual memo is stored in the Memo table.

The value is suggested in the Order line table if it is not overridden by the field in the Unit or Barcode table.

The value is suggested in the Order line table if it is not overridden by the field in the Unit or Barcode table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The picture file is copied from the from the product to the order line if the Copy picture from product check box on the Misc. page in the Proc. method 1 field is selected.

The value is suggested in the Order line table and also used in invoice plan lines to show what type of line it is.

1 - On account

This value can be selected if 1 - On account/settlement is selected in the Inv. according to plan field in the Order table.

2 - Fixed price

3 - Additional expenses

4 - Settlement

There is to be a settlement invoice on the date specified, and the fields for specifying what and how much you are to invoice will have no significance.

This value can be selected if 1 - On account/settlement is selected in the Inv. according to plan field in the Order table.

5 - Invoiced on account

This plan type is allocated automatically.

6 - Invoiced fixed price

This plan type is allocated automatically.

7 - Invoiced additional expenses

This plan type is allocated automatically.

8 - Invoiced settlement

This plan type is allocated automatically.

9 - Settled on account

This plan type is allocated automatically.

The price types which will be considered the price quantity in their calculations are defined in the Price quantity extent field in the Company information table. If the field is empty or has the value 1, the given price is used as the price per unit.

The price quantity cannot be changed if there are shipments linked to the product. You can only override the price quantity in order lines which are exempt from warehousing.

1 - Quantity in base unit

2 - Length

3 - Area

4 - Volume

5 - Net weight

On all dialog box pages there is a double set of check boxes. The first column of check boxes is the main column, and this relates to the actual row. The second column is only relevant for structure products. This column describes the behaviour of the structure lines and is only available from the Product table and only when the product is a structure head.

Warehousing

Exempt from warehousing

The product is, for example, a service and is not held in any warehouse must not be included in the warehousing routine. No tracking will be done for stock balances and stock changes, and there will be no shipments processed.

Note:

If an increase order line has some reservations linked to the order line's shipments, it will not be possible to select this field. You must first cancel the decrease orders that have reservations against this order line.

The new row after invoicing and finishing for hire of products will automatically be exempt from warehousing. If you have registered an order with a product which is to be hired out and the product which you have registered is in stock, the stock will be reduced on finishing.

Note:

If you try to write or copy a number that contains this check box, and something is reserved against the shipments for this order line, the following message appears in the Status bar: You are not allowed to turn off warehousing when something is reserved against any shipments on the reservation lines of the order line.

Reservation method

Reserve on save

The quantity will be reserved when you save.

Reserve from given shipment

The reservation on the order will only take place from this shipment.

When entering an order, you can also reserve the product on the order line from the transaction types 2 - Hire and 3 - Loan.

This only works if a shipment number has been entered on the order line regardless of the transaction type. If a full delivery cannot be made, the surplus quantity is assigned to back order.

If this check box is not selected and a shipment number has been entered, the shipment number that is specified will be reserved. If the Shipment no. field is blank, it will be reserved in accordance with FIFO.

Only reserve if the whole quantity is available in stock

This option works with the parameter Reserve only if the whole quantity is available.

Suggest shipment no. 1

Shipment number 1 is suggested when you enter the product number on order lines.

Tip:

If you always want to use shipment number 1 you can select the Only one shipment field in the Company information table.

Note:

This is a method that we do not recommend for those running warehouse management of the products.

No reservation on goods received

Sales order lines are not reserved against purchase and production order lines when goods are received.

(From the Structure table)

Reserve available quantity

Reserve only if the whole quantity is available

The shipment is not reserved unless the whole quantity is available.

Meet reservations req. even if not available

This field is no longer in use. Be aware the field may be removed in later versions.

Picking method

Pick complete order line

If you have chosen to pick the entire order line, the order line is only included on printouts of pick lists if there are more of the remaining quantity that you can pick. If you have to pick the whole structure or the same share of the structure lines, this can also block structures from being picked. If you have to pick the whole order in one lot, you can find a corresponding option in the dialog box for customer and order options.

Do not withdraw picking if finishing less

No previous reservations or items picked will be withdrawn when you finish them in an order line or reservation line.

Picking after invoicing

This option allows reservation handling to be postponed until invoicing has been done. The products are not picked on finishing and invoicing, and you can pick after invoicing. If you select this check box, and do not create reservations before invoicing, the following items are reduced on picking instead of on finishing/invoicing:

• Stock and reservations in the Stock balance table.
• Shipments.
• Unrealised stock changes in the Stock balance and Stock change tables.

Note:

Picking after invoicing will not work if using Reserve on save or creating manual reservations.

If the products are not picked before finishing or invoicing, only the Finished and Invoiced/realised quantity fields in the order lines are updated, and accounting vouchers are generated. Product transactions are not created, as there is nowhere to save the references. Only when the lines are picked, either by printing a pick list or using the Pick NOW field, are Reservation and Product transaction updated together with the Shipment, Stock balance and Stock change tables.

Note:

There are no product transactions for these invoicing actions until after picking.

Note:

Order lines that are processed in this way have two realisation journal lines:

• One on invoicing, which does not have a product transaction to refer to.
• One on picking, which does not have a Voucher jour. no. to refer to.

Note:

If you have selected the Picking after invoicing field, two lines are created in the Realisation journal table instead of one. One is created on invoicing, and one when the order is picked. The two lines have a different value in the Origin field:

• 9 - Order processing
• 38 - Order processing with picking after invoicing

If you would like to get payments in advance, the recommended method is to use the processing Create prepayment line in Order table.

Finish picked quantity with menu choice

You select this option if you want to finish what is missing by finishing the entire picked quantity.

Keep reservations even if picking less

No previous reservations beyond those already picked will be withdrawn when you finish them in an order line or reservation line.

Exception

Allow non-existent shipment numbers

A warning is given when you enter a shipment number that does not exist for a product or stock combination in an order line. If the shipment does not exist, a new shipment will be created with this number. The shipment can also have been deleted because it has been emptied. If you want to retain shipments you must select the Keep shipments check box under the Order processing 2 field in the Company information table.

Do not process shipments in FIFO order

Shipments are not investigated in FIFO order unless the reservation requirements can be satisfied.

Add shipments with negative availability

Shipments with negative availability will be added if there is still a balance to reserve, after all shipments of the product have been investigated. This also applies if it is a direct order, a cash order or a realised order.

Note:

When you create a negative shipment, the Serial no., Location, Use by date, Order no. and Cost price fields from the order line are transferred to the shipment. They are then also included in the Reservation table, in product transactions and when posting to accounts.

You can use the Add shipments with negative availability field to return goods in unrealised purchase order lines, even if the goods are reserved in a sales order.

Note:

In such instances no new "negative new shipment" is created, but instead the shipment to which the goods were delivered is assigned negative availability.

Serial number

Reservation

One shipment per unit at stock increase

You will have one shipment per item for a product. One shipment for each serial number is generated if there is a goods receipt, production credit note or other stock increases.

One reservation line per unit at stock reduction

You will have one reservation row per serial number for a product. One reservation row for each serial number is generated if there is a finished sales order, further processing, production or other stock reductions.

Select this field if you only want to generate reservations for outgoing deliveries with serial numbers and not for receipts. This will guarantee traceability of serial numbers, because one stock transaction is produced for each reservation.

Reserve serial no. at picking

By default there is no reservation when you have registered a product as a serial number. You must select this check box if you want the pick list to generate reservation lines. The order lines are processed by the pick list, which enables you to run the pick list and define which serial numbers were picked upon finishing. The Stock balance table is updated with the quantity reserved without reservation lines being automatically generated. The order line is updated in the Picked and Picked without reservation fields. When this order line is finished, the Stock balance table is not updated with the quantity reserved, as this was done when the pick list was printed.

Calculate "Finish NOW" when entering serial no.

The value in the Finish NOW field in the order line increases when you register the serial number in the Order line, Reservation and Serial no. tables. If you delete the serial number the value in the Finish NOW field is reduced.

Note:

If you want to add the serial number before finishing the stock increase in the Reservation table, you cannot select this check box.

Reject

Duplicate serial no.

You select this check box if you want to reject duplications of the same serial number for an order line in the Serial no. and Reservation tables. This also prevents duplicate entry with the bar code reader. If there is a stock increase in the Order line and Reservation tables, a check will be made in the Product transaction table to see whether this serial number has been used before.

Non-existent serial no.

A check is done if the registered serial number is in the Shipment table. You receive a message in the status bar from the Order line and Reservation tables if the serial number already exists, while in the Serial no. table you receive a message dialog box on screen.

Structure

Structure head

Product is structure head

Expand structure on transaction type

Sales

Hire

Loan

Adjustment/internal issue

Further processing

Purchase

Production

Stock transfer

Picking of structures

(From the Structure table)

Pick individual structure lines

Pick same fraction of structure lines

The same proportion of the quantities in all structure lines is picked as is included in the structure. The order line with the lowest share determines how much is picked. If not everything in the structure line is picked, the share is calculated as follows: The quantity picked in each structure line is rounded off to the closest number divisible by the quotient of the total number of structure lines and the total number in the structure head. The Balance to pick field in the structure head shows how many complete structure still have to be picked.

Pick complete structure

The structure can only be picked if the quantities can be picked.

Distribute amounts on structure lines

The amount in the structure head is distributed among the structure lines when the structure is expanded.

• Weights: distribution then takes place in accordance with the values in the Structure weight field in the Structure table. The amount in a structure line is set equal to the amount in the structure head multiplied by the weight of the line and divided by the sum of the weights.
• Calculate prices: The prices in the structure lines are calculated at the same time as the amount in the line divided by the quantity in the line. This selection applies to structure heads with transaction type 1, and mean that the check box is selected so that prices are not retrieved for structure lines when the structure is expanded.
• Process substructures: If you choose to expand substructures in the Structure table, the amount in a substructure line is distributed down among sub-product lines. You must check the option to distribute amounts among structure lines in the 2nd column in the dialog box for the structure head or in the Structure table.
• Recalculate: If you change prices, discounts or other fields that change the amount in the current currency in the order line for a structure heading, the amounts and prices in the structure line will be recalculated.

Finish structure line from structure head

You can finish a structure from the Main product and it will calculate a relationship for the structure lines. This also assumes that the check for Pick same fraction of structure lines has been used.

Do not calculate price quantity in structure head

The amount in the structure head is multiplied by the price quantity of the product in the structure head, and not by the price quantity of orders with transaction type 7 - Production.

Structure lines

Accumulate in structure head

Revenue

Revenue in sales order lines will be accumulated in the structure head. If you have orders with transaction types 2 - Hire and 3 - Loan, you must have specified the hire price in the Price- and discount matrix table. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding check box for posting revenue in the After processing tab.

Sales costs

The costs in sales order lines will be accumulated in the structure head. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding box for posting costs in the After processing tab.

Production costs

Costs and amounts in production orders will be accumulated in the structure head. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding box for posting production costs in the After processing tab.

Fixed quantity (regardless of qty. in structure head)

The quantity in the structure line is not multiplied by the quantity in the structure head when the structure expands, or if you subsequently change the quantity in the structure head.

Add lead time from structure head

The lead time and transport time in the structure head are added when calculating the preferred delivery date and arrival/departure date for purchase and production orders. The lead time and transport time from the structure line are also added.

Expand substructure

Display the substructures in the order lines.

Raw material

Prices

Do not get

Sales price

The sales price is not called up to sales order lines.

Cost price on sale

The cost price is not called up to sales order lines.

Cost price on production

The cost price and the price are not called up to production order lines.

Resuggesting price

Do not resuggest price/discount

No lookup is performed in the Price- and discount matrix in the sales, hire and purchase order lines. This only applies if you have already filled in the Price field. Reserving from shipment will override the cost price even if the setting is on.

Note:

This selection does not affect the updating of prices when you run the Recalculate prices processing. Nor does it affect price updates made elsewhere in Business NXT. This selection only affects the price update when entering an order.

Set "Do not resuggest price/discount" when saving

Do not use "price from quantity format" even if flag is set

Discount calculation

Do not calculate discount from standard price

You select this check box if you do not want to calculate a discount from the standard price fields in the current currency and default currency when referring to the Price and discount matrix. Applies to sales, hire and purchase order lines. When you post to the accounts, any change to the price in the order line compared to the price suggested from the Price and discount matrix is not posted as a discount.

Suggest price after discount and rounding

The discount is deducted from the price immediately by referring to the Price- and discount matrix in the sales and hire order lines.

Exempt from total discount

No total discount is calculated for such order lines.

Quantity and price calculation

Calculate price from quantity format

The price rather than the quantity is calculated from the From, To and Factor 3 fields. This depends on which quantity format you have selected. No reference is made to the Price- and discount matrix.

Amount/Share specifies amount to be invoiced so far

The amount or share in the order line is treated as invoiced so far after this invoice. This can apply to both on account and fixed prices.

Share calculated from total incurred costs

The price is calculated as a share of the value in the Inc. cost total field on the order instead of the default Contract amount field.

Cost price calculation

Get cost price from price and discount matrix

The cost price in decrease order lines is retrieved from the Price- and discount matrix instead of the Stock balance table. In the Reservation table the actual cost prices are still retrieved from the shipments. You should not check the box for services or other products that are not to be included in warehousing. In this instance the cost prices from the Price- and discount matrix will be retrieved. If you have selected the Get cost price from price and discount matrix and Do not resuggest price/discount fields, the cost price is retained, even if you select a shipment with another cost price. If you have not selected the Calculate cost from the order line's cost price field, the cost price of the shipment is also used for product transactions and in posting.

Calculate avg. cost price on the order line

You select this check box if you want to set the cost price in the order line as a weighted average of the cost prices in the reservation lines. The value is set when you reserve or change cost prices for decrease order lines in the Reservation table. This is based on the reserved quantities and cost prices when the entire quantity on the order line is reserved.

Calculate cost from the order line's cost price

The costs are calculated and posted from the order line's cost price.

Note:

The Temporary costs field under Trans. status will then not be selected, and the product transactions are not updated with the correct cost price upon receipt of goods, but retain the value from the order line.

The cost price will follow the transaction throughout the chain. The cost price in the order line is used for posting and statistics. This means that this cost price is not updated if the product is delivered on a subsequent occasion with a different cost price. You must therefore make changes in the accounts yourself if prices change.

Do not update sales order lines for price refunds

The prices in the sales order lines and refund lines are not updated.

Visma.net settings

Do not deduct VAT from Expense price on orders

Editing

Quantity format

(From the Structure table)

Quantity

Hours and minutes

Start and end date exclusive

Start and end date inclusive

Factors

Quantity calculation

Do not suggest incurred as quantity

You can select this check box if you do not want to duplicate the values in the Incurred quantity field in the Quantity field. If you want to invoice anything you must complete the field yourself.

Calculate quantity from weight/dimension

You select this option if you want to calculate the Quantity field in the order lines when you enter the quantity in base unit, dimensions or weight in total for the line. The appropriate 'per unit' factor will automatically be divided.

Delete rest when filling in "Finish NOW"

There will be nothing left over, as the Quantity field is set equal to the Finish NOW field when you fill in Finish NOW. Disregard obligatory fields.

Exchange arrangement

Enter

Description

The cursor stops in the Description field. This can be required if the product number acts as a common number for several products, or if there is a text line.

From and to/factors

The cursor stops in the From, To and Factor 3 fields and skips Incurred.

Restrictions

Exempt from

Returning

Finishing

Acceptance

Invoice received

Goods received

Sent from supplier

Purchase confirmation

Recalculate prices

Cancelling

Order generation

The order line is not generated on automatic order generation. The Exempt from order generating flag is set automatically in the Order line status field when the order line is created.

Calc. of additional cost

The product will be exempt from cost price addition and freight costs from the order head.

If you want to exempt entire orders from processing, you can find appropriate options in the 3rd column of the dialog box for the Processing > Order status menu item.

Note:

This does not apply for cost calculation.

Exempt from cost calculation does not then complete the line with distributed costs from the order head.

Mandatory fields

Locations on increase

Disregard mandatory fields

If you have selected the Mandatory box in the dialog box for the Edit/Entry rules menu item, you see red question marks in the fields in the order lines. If you select this check box the question marks will be hidden.

Processing methods

Processing methods locked

Printout

Include on pick list

(From the Structure table)

The order line

The structure

Order lines are only included in pick lists if you pick something in them. Or you can choose to include them if something is picked in any of the lines. It can be a structure in which they are included, or when something is picked in the order. You can define the Structure option for both structure heads and structure lines. The option of whether the order line is printed in the pick list if something has been picked from the structure also applies if the structure head has been picked.

The order

Order lines are only included in pick lists if you pick something in them. Or you can choose to include them if something is picked in any of the lines. It can be a structure in which they are included, or when something is picked in the order. You can define the Structure option for both structure heads and structure lines. The option of whether the order line is printed in the pick list if something has been picked from the structure also applies if the structure head has been picked.

Suppress

Product no.

Product no. will be hidden. For example, it might be appropriate not to display product numbers if they are used as text and group discount codes.

Quantity

Quantity will be hidden.

Price and discount

Price and Discount will be hidden.

Amount

Amount will be hidden.

Cost price and cost

Cost price and cost will be hidden.

Requested delivery date

Required delivery date will be hidden. You might also want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Confirmed delivery date

Confirmed delivery date will be hidden. You might want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Other dates

Original confirmed delivery date, Sent date and Arrival/departure date will be hidden. You might also want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Memo

Order line memos will not be displayed on order documents.

Excluded on

Invoices/credit notes

The order line is excluded on invoices and credit notes.

Even if order lines are exempted from printing, they are still included in the totals. Invoices and credit notes are entered into the statistics and posted to the accounts.

Consignment notes

The order line is excluded on consignment notes.

Even if order lines are exempted from printing, they are still included in the totals.

Packing slips

The order line is excluded on packing slips.

Even if order lines are exempted from printing, they are still included in the totals.

Pick lists

The order line is excluded on pick lists.

Even if order lines are exempted from printing, they are still included in the totals.

Delivery notes

The order line is excluded on delivery notes.

Even if order lines are exempted from printing, they are still included in the totals.

Order confirmations

The order line is excluded on order confirmations.

Even if order lines are exempted from printing, they are still included in the totals.

Quotations

The order line is excluded on quotations.

Even if order lines are exempted from printing, they are still included in the totals.

Purchase orders

The order line is excluded on purchase orders.

Even if order lines are exempted from printing, they are still included in the totals.

Inquiries

The order line is excluded on inquiries.

Even if order lines are exempted from printing, they are still included in the totals.

Production orders

The order line is excluded on production orders.

Even if order lines are exempted from printing, they are still included in the totals.

If 0

The order line is excluded if the quantity is 0.

Tip:

This can be relevant in connection with structures in which you enter quantities after expansion and do not want to display lines with no quantities.

Post processing

Do not include totals

Revenue

You can select the Revenue check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of amounts/weights and dimensions in the structure head and structure lines. This can be when either the price is suggested in both places, or amounts are accumulated in the structure head. Weights and dimensions can also seperately be excluded from being calculated from the order line to the order head.

Note:

Selecting this check box also omits the row from being posted.

Sales costs

You can select the Sales costs check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of costs in the structure head and structure lines. This can be when the cost price is suggested in both places, or costs are accumulated in the structure head.

Note:

Selecting this check box also omits the row from being posted.

Production costs

You can select the Production costs check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of costs in the structure head and structure lines. This can be when the cost price is suggested in both places, or costs are accumulated in the structure head.

Note:

Selecting this check box also omits the row from being posted.

Weight and Volume

You can select the Weight and Volume check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling weights and dimensions in the structure head and structure lines. This can be when values are suggested in both places, or accumulated in the structure head.

Exclude from accounting

Revenue

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Sales costs

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Sales costs, if exempt from warehousing

If you have selected this field and select the Exempt from warehousing field under Processing method/Warehouse, the Sales costs field is automatically selected under Processing method/Post processing/Exclude from accounting. If you deselect the Exempt from warehousing field, the Sales costs field is automatically deselected. This also applies to the Exempt from warehousing field in the Order line table.

Production costs

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Note:

Selecting this option will also exclude accounting of transaction types 5 - Further processing, 8 - Stock transfer and 4 - Adjustment/internal issue, including corrections from stock count.

Exclude from statistics

Revenue

The price fields and amounts are not filled in for product transactions.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Sales costs

The cost price fields for sales are not filled in for product transactions.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Production costs

The cost price fields for incurred costs are not filled in for product transactions. This selection applies to fields showing both current price/amount and cost price etc.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Other accounting rules

Post temp. stock value

You post the debit/credit product cost upon finishing, and upon receipt of invoice and invoicing these postings are reversed.

Accrual accounting to end of year

You can apply accrual accounting of income and expenses from a sale from the sales date until 31.12.

Note:

This calculation does not use accounting periods, but is valid for the calendar year.

Misc.

Group processing

(From the Structure table)

None

Group discount

You can insert lines into orders to calculate group discounts or group totals. You enter the product number into a row in the Product table, where you have selected Group discount or Group total in the Processing dialog box. You can also insert default text in the Description field. You enter the size of the discount or addition in the Discount fields in the order line. You show additions with a minus sign. You can also complete the Discount fields yourself if you select Group total, which causes the discount to be deducted from the total that you see in the line.

Group total

You can insert lines into orders to calculate group discounts or group totals. You enter the product number into a row in the Product table, where you have selected Group discount or Group total in the Processing dialog box. You can also insert default text in the Description field. You enter the size of the discount or addition in the Discount fields in the order line. You show additions with a minus sign. You can also complete the Discount fields yourself if you select Group total, which causes the discount to be deducted from the total that you see in the line.

Time to next invoice

Weeks instead of months

If you do not check the Weeks instead of months box, the time unit for the Time to next field is months.

Always last day of month

A check here leads to the next order line being set to the last day of the month and will therefore be 30^th, 31^st pr 28^th, depending on how many days there are in the month.

Use Quarter Days

Not used in this country, but Quarter days is a term unique to the UK and applies to the letting of property. The days are 25.3, 24.6, 29.9 and 25.12. It is assumed that a check has been inserted for the last of the month and if Quarter days has been checked, the Last of the month will be set.

One line per time unit

If you select the 1 line per time unit check box, one line is displayed per week or month.

No stock handling on new line

If you have filled in the Time to next field on an order line, e.g. in connection with a hire order, a new order line will be added when invoicing. This order line will not be stock handled if you have selected the No stock handling on new line.

Misc.

Product free of interest

The order line will be exempt from interest calculation.

Purchase product

You can select this option if the product is a purchase product that is not normally held in stock. You can call up the Purchase product field to the order line, showing the same selection. If you want to change the field, the associated Processing method field is also updated.

Suspended

Selected automatically when processing incoming product catalogue, if the product has transactions and is identified by the incoming catalogue as "deleted".

The parameter is for information only and has no functional use.

Memos and pictures

Copy memo from product

The memo from the Product table is copied to the order lines so that it appears in the order.

Note:

If you have selected the Copy memo from product or Copy memo from structure check boxes on the Misc. page in the Processing method field in the Product table, only the file reference is copied from the Product table to the Order line table, not the physical file.

If you do not want anyone to make changes in the memo files for products, you must write-protect them.

Copy memo from structure

The memo file name entered in the structure lines is copied to the order lines.

Copy picture from product

The picture file name from the Product table is copied to the order lines so that it appears in the order.

External

External processing

Show on Web

This product will be shown in Zpider.

Exclude from CRM

This product will not transferred to Visma CRM.

Exclude from external system

Exclude from Visma Mobile

Exclude from Visma On Demand

Appointment

Agreement rules

Appointment product

Calculate full time over midnight

Update balance rules

Do not update invoiceable

The Quantity is not updated in the Time schedule balance table.

Do not update incurred

The Incurred is not updated in the Time schedule balance table.

Do not update reserved

The Time estimate in quantity is not updated in the Time schedule balance table.

Update overtime

The Overtime field in the Time schedule balance table is updated.

Overtime affects the Appointment balance incurred time and Overtime fields of the Time schedule balance table and in turn also the Flextime CB field.

Note:

Special for the Appointment table: To select this value, the Wage sort and Wage rate no. must be filled. If either of these fields have a value, the Res. no. must be filled in to retrieve Wage sort and Wage rate no.

Update flex correction

The Flextime correction field in the Time schedule balance table is updated and in turn also the Flextime CB field.

Approval rules

Approve disabled

The Appointment cannot be approved.

Note:

Can only be changed by User with the Allow update on appointment processing approve disabled option selected in the User pref. field in the User table. If the Appointment is confirmed, this change does not affect the Time schedule balance and you must update the Time schedule balance manually.

Requires approval by responsible

The Official field must be selected for the Appointment. Can be selected if you select the rule to apply in the CRM processing dialog box in the Company information table.

Ignore credit check

The Appointment is excluded from credit control.

Transfer to order rules

Enabled

Disabled

Allow uncompleted

Must approve time schedule

Copy case number

This setting depends on which organisational unit number is defined in the Company information table in the Case org. unit field. The value for this organisational unit is copied to order number, so that you avoid entering the same value twice when the order number has the same number as the specified organisational unit. The field is used by Visma Lawyer.

Cost only

The price will not be transferred to an order line.

Get new price from price matrix

New prices from the Price- and discount matrix table is obtained when transferring to order.

Booking rules

Block overbooking

You cannot reserve a resource more than once in the same period.

Suppress partly booked message

You do not receive a message when you enter time for a resource which you partly booked.

On all dialog box pages there is a double set of check boxes. The first column of check boxes is the main column, and this relates to the actual row. The second column is only relevant for structure products. This column describes the behaviour of the structure lines and is only available from the Product table and only when the product is a structure head.

Warehousing

Exempt from warehousing

The product is, for example, a service and is not held in any warehouse must not be included in the warehousing routine. No tracking will be done for stock balances and stock changes, and there will be no shipments processed.

Note:

If an increase order line has some reservations linked to the order line's shipments, it will not be possible to select this field. You must first cancel the decrease orders that have reservations against this order line.

The new row after invoicing and finishing for hire of products will automatically be exempt from warehousing. If you have registered an order with a product which is to be hired out and the product which you have registered is in stock, the stock will be reduced on finishing.

Note:

If you try to write or copy a number that contains this check box, and something is reserved against the shipments for this order line, the following message appears in the Status bar: You are not allowed to turn off warehousing when something is reserved against any shipments on the reservation lines of the order line.

Reservation method

Reserve on save

The quantity will be reserved when you save.

Reserve from given shipment

The reservation on the order will only take place from this shipment.

When entering an order, you can also reserve the product on the order line from the transaction types 2 - Hire and 3 - Loan.

This only works if a shipment number has been entered on the order line regardless of the transaction type. If a full delivery cannot be made, the surplus quantity is assigned to back order.

If this check box is not selected and a shipment number has been entered, the shipment number that is specified will be reserved. If the Shipment no. field is blank, it will be reserved in accordance with FIFO.

Only reserve if the whole quantity is available in stock

This option works with the parameter Reserve only if the whole quantity is available.

Suggest shipment no. 1

Shipment number 1 is suggested when you enter the product number on order lines.

Tip:

If you always want to use shipment number 1 you can select the Only one shipment field in the Company information table.

Note:

This is a method that we do not recommend for those running warehouse management of the products.

No reservation on goods received

Sales order lines are not reserved against purchase and production order lines when goods are received.

(From the Structure table)

Reserve available quantity

Reserve only if the whole quantity is available

The shipment is not reserved unless the whole quantity is available.

Meet reservations req. even if not available

This field is no longer in use. Be aware the field may be removed in later versions.

Picking method

Pick complete order line

If you have chosen to pick the entire order line, the order line is only included on printouts of pick lists if there are more of the remaining quantity that you can pick. If you have to pick the whole structure or the same share of the structure lines, this can also block structures from being picked. If you have to pick the whole order in one lot, you can find a corresponding option in the dialog box for customer and order options.

Do not withdraw picking if finishing less

No previous reservations or items picked will be withdrawn when you finish them in an order line or reservation line.

Picking after invoicing

This option allows reservation handling to be postponed until invoicing has been done. The products are not picked on finishing and invoicing, and you can pick after invoicing. If you select this check box, and do not create reservations before invoicing, the following items are reduced on picking instead of on finishing/invoicing:

• Stock and reservations in the Stock balance table.
• Shipments.
• Unrealised stock changes in the Stock balance and Stock change tables.

Note:

Picking after invoicing will not work if using Reserve on save or creating manual reservations.

If the products are not picked before finishing or invoicing, only the Finished and Invoiced/realised quantity fields in the order lines are updated, and accounting vouchers are generated. Product transactions are not created, as there is nowhere to save the references. Only when the lines are picked, either by printing a pick list or using the Pick NOW field, are Reservation and Product transaction updated together with the Shipment, Stock balance and Stock change tables.

Note:

There are no product transactions for these invoicing actions until after picking.

Note:

Order lines that are processed in this way have two realisation journal lines:

• One on invoicing, which does not have a product transaction to refer to.
• One on picking, which does not have a Voucher jour. no. to refer to.

Note:

If you have selected the Picking after invoicing field, two lines are created in the Realisation journal table instead of one. One is created on invoicing, and one when the order is picked. The two lines have a different value in the Origin field:

• 9 - Order processing
• 38 - Order processing with picking after invoicing

If you would like to get payments in advance, the recommended method is to use the processing Create prepayment line in Order table.

Finish picked quantity with menu choice

You select this option if you want to finish what is missing by finishing the entire picked quantity.

Keep reservations even if picking less

No previous reservations beyond those already picked will be withdrawn when you finish them in an order line or reservation line.

Exception

Allow non-existent shipment numbers

A warning is given when you enter a shipment number that does not exist for a product or stock combination in an order line. If the shipment does not exist, a new shipment will be created with this number. The shipment can also have been deleted because it has been emptied. If you want to retain shipments you must select the Keep shipments check box under the Order processing 2 field in the Company information table.

Do not process shipments in FIFO order

Shipments are not investigated in FIFO order unless the reservation requirements can be satisfied.

Add shipments with negative availability

Shipments with negative availability will be added if there is still a balance to reserve, after all shipments of the product have been investigated. This also applies if it is a direct order, a cash order or a realised order.

Note:

When you create a negative shipment, the Serial no., Location, Use by date, Order no. and Cost price fields from the order line are transferred to the shipment. They are then also included in the Reservation table, in product transactions and when posting to accounts.

You can use the Add shipments with negative availability field to return goods in unrealised purchase order lines, even if the goods are reserved in a sales order.

Note:

In such instances no new "negative new shipment" is created, but instead the shipment to which the goods were delivered is assigned negative availability.

Serial number

Reservation

One shipment per unit at stock increase

You will have one shipment per item for a product. One shipment for each serial number is generated if there is a goods receipt, production credit note or other stock increases.

One reservation line per unit at stock reduction

You will have one reservation row per serial number for a product. One reservation row for each serial number is generated if there is a finished sales order, further processing, production or other stock reductions.

Select this field if you only want to generate reservations for outgoing deliveries with serial numbers and not for receipts. This will guarantee traceability of serial numbers, because one stock transaction is produced for each reservation.

Reserve serial no. at picking

By default there is no reservation when you have registered a product as a serial number. You must select this check box if you want the pick list to generate reservation lines. The order lines are processed by the pick list, which enables you to run the pick list and define which serial numbers were picked upon finishing. The Stock balance table is updated with the quantity reserved without reservation lines being automatically generated. The order line is updated in the Picked and Picked without reservation fields. When this order line is finished, the Stock balance table is not updated with the quantity reserved, as this was done when the pick list was printed.

Calculate "Finish NOW" when entering serial no.

The value in the Finish NOW field in the order line increases when you register the serial number in the Order line, Reservation and Serial no. tables. If you delete the serial number the value in the Finish NOW field is reduced.

Note:

If you want to add the serial number before finishing the stock increase in the Reservation table, you cannot select this check box.

Reject

Duplicate serial no.

You select this check box if you want to reject duplications of the same serial number for an order line in the Serial no. and Reservation tables. This also prevents duplicate entry with the bar code reader. If there is a stock increase in the Order line and Reservation tables, a check will be made in the Product transaction table to see whether this serial number has been used before.

Non-existent serial no.

A check is done if the registered serial number is in the Shipment table. You receive a message in the status bar from the Order line and Reservation tables if the serial number already exists, while in the Serial no. table you receive a message dialog box on screen.

Structure

Structure head

Product is structure head

Expand structure on transaction type

Sales

Hire

Loan

Adjustment/internal issue

Further processing

Purchase

Production

Stock transfer

Picking of structures

(From the Structure table)

Pick individual structure lines

Pick same fraction of structure lines

The same proportion of the quantities in all structure lines is picked as is included in the structure. The order line with the lowest share determines how much is picked. If not everything in the structure line is picked, the share is calculated as follows: The quantity picked in each structure line is rounded off to the closest number divisible by the quotient of the total number of structure lines and the total number in the structure head. The Balance to pick field in the structure head shows how many complete structure still have to be picked.

Pick complete structure

The structure can only be picked if the quantities can be picked.

Distribute amounts on structure lines

The amount in the structure head is distributed among the structure lines when the structure is expanded.

• Weights: distribution then takes place in accordance with the values in the Structure weight field in the Structure table. The amount in a structure line is set equal to the amount in the structure head multiplied by the weight of the line and divided by the sum of the weights.
• Calculate prices: The prices in the structure lines are calculated at the same time as the amount in the line divided by the quantity in the line. This selection applies to structure heads with transaction type 1, and mean that the check box is selected so that prices are not retrieved for structure lines when the structure is expanded.
• Process substructures: If you choose to expand substructures in the Structure table, the amount in a substructure line is distributed down among sub-product lines. You must check the option to distribute amounts among structure lines in the 2nd column in the dialog box for the structure head or in the Structure table.
• Recalculate: If you change prices, discounts or other fields that change the amount in the current currency in the order line for a structure heading, the amounts and prices in the structure line will be recalculated.

Finish structure line from structure head

You can finish a structure from the Main product and it will calculate a relationship for the structure lines. This also assumes that the check for Pick same fraction of structure lines has been used.

Do not calculate price quantity in structure head

The amount in the structure head is multiplied by the price quantity of the product in the structure head, and not by the price quantity of orders with transaction type 7 - Production.

Structure lines

Accumulate in structure head

Revenue

Revenue in sales order lines will be accumulated in the structure head. If you have orders with transaction types 2 - Hire and 3 - Loan, you must have specified the hire price in the Price- and discount matrix table. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding check box for posting revenue in the After processing tab.

Sales costs

The costs in sales order lines will be accumulated in the structure head. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding box for posting costs in the After processing tab.

Production costs

Costs and amounts in production orders will be accumulated in the structure head. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding box for posting production costs in the After processing tab.

Fixed quantity (regardless of qty. in structure head)

The quantity in the structure line is not multiplied by the quantity in the structure head when the structure expands, or if you subsequently change the quantity in the structure head.

Add lead time from structure head

The lead time and transport time in the structure head are added when calculating the preferred delivery date and arrival/departure date for purchase and production orders. The lead time and transport time from the structure line are also added.

Expand substructure

Display the substructures in the order lines.

Raw material

Prices

Do not get

Sales price

The sales price is not called up to sales order lines.

Cost price on sale

The cost price is not called up to sales order lines.

Cost price on production

The cost price and the price are not called up to production order lines.

Resuggesting price

Do not resuggest price/discount

No lookup is performed in the Price- and discount matrix in the sales, hire and purchase order lines. This only applies if you have already filled in the Price field. Reserving from shipment will override the cost price even if the setting is on.

Note:

This selection does not affect the updating of prices when you run the Recalculate prices processing. Nor does it affect price updates made elsewhere in Business NXT. This selection only affects the price update when entering an order.

Set "Do not resuggest price/discount" when saving

Do not use "price from quantity format" even if flag is set

Discount calculation

Do not calculate discount from standard price

You select this check box if you do not want to calculate a discount from the standard price fields in the current currency and default currency when referring to the Price and discount matrix. Applies to sales, hire and purchase order lines. When you post to the accounts, any change to the price in the order line compared to the price suggested from the Price and discount matrix is not posted as a discount.

Suggest price after discount and rounding

The discount is deducted from the price immediately by referring to the Price- and discount matrix in the sales and hire order lines.

Exempt from total discount

No total discount is calculated for such order lines.

Quantity and price calculation

Calculate price from quantity format

The price rather than the quantity is calculated from the From, To and Factor 3 fields. This depends on which quantity format you have selected. No reference is made to the Price- and discount matrix.

Amount/Share specifies amount to be invoiced so far

The amount or share in the order line is treated as invoiced so far after this invoice. This can apply to both on account and fixed prices.

Share calculated from total incurred costs

The price is calculated as a share of the value in the Inc. cost total field on the order instead of the default Contract amount field.

Cost price calculation

Get cost price from price and discount matrix

The cost price in decrease order lines is retrieved from the Price- and discount matrix instead of the Stock balance table. In the Reservation table the actual cost prices are still retrieved from the shipments. You should not check the box for services or other products that are not to be included in warehousing. In this instance the cost prices from the Price- and discount matrix will be retrieved. If you have selected the Get cost price from price and discount matrix and Do not resuggest price/discount fields, the cost price is retained, even if you select a shipment with another cost price. If you have not selected the Calculate cost from the order line's cost price field, the cost price of the shipment is also used for product transactions and in posting.

Calculate avg. cost price on the order line

You select this check box if you want to set the cost price in the order line as a weighted average of the cost prices in the reservation lines. The value is set when you reserve or change cost prices for decrease order lines in the Reservation table. This is based on the reserved quantities and cost prices when the entire quantity on the order line is reserved.

Calculate cost from the order line's cost price

The costs are calculated and posted from the order line's cost price.

Note:

The Temporary costs field under Trans. status will then not be selected, and the product transactions are not updated with the correct cost price upon receipt of goods, but retain the value from the order line.

The cost price will follow the transaction throughout the chain. The cost price in the order line is used for posting and statistics. This means that this cost price is not updated if the product is delivered on a subsequent occasion with a different cost price. You must therefore make changes in the accounts yourself if prices change.

Do not update sales order lines for price refunds

The prices in the sales order lines and refund lines are not updated.

Visma.net settings

Do not deduct VAT from Expense price on orders

Editing

Quantity format

(From the Structure table)

Quantity

Hours and minutes

Start and end date exclusive

Start and end date inclusive

Factors

Quantity calculation

Do not suggest incurred as quantity

You can select this check box if you do not want to duplicate the values in the Incurred quantity field in the Quantity field. If you want to invoice anything you must complete the field yourself.

Calculate quantity from weight/dimension

You select this option if you want to calculate the Quantity field in the order lines when you enter the quantity in base unit, dimensions or weight in total for the line. The appropriate 'per unit' factor will automatically be divided.

Delete rest when filling in "Finish NOW"

There will be nothing left over, as the Quantity field is set equal to the Finish NOW field when you fill in Finish NOW. Disregard obligatory fields.

Exchange arrangement

Enter

Description

The cursor stops in the Description field. This can be required if the product number acts as a common number for several products, or if there is a text line.

From and to/factors

The cursor stops in the From, To and Factor 3 fields and skips Incurred.

Restrictions

Exempt from

Returning

Finishing

Acceptance

Invoice received

Goods received

Sent from supplier

Purchase confirmation

Recalculate prices

Cancelling

Order generation

The order line is not generated on automatic order generation. The Exempt from order generating flag is set automatically in the Order line status field when the order line is created.

Calc. of additional cost

The product will be exempt from cost price addition and freight costs from the order head.

If you want to exempt entire orders from processing, you can find appropriate options in the 3rd column of the dialog box for the Processing > Order status menu item.

Note:

This does not apply for cost calculation.

Exempt from cost calculation does not then complete the line with distributed costs from the order head.

Mandatory fields

Locations on increase

Disregard mandatory fields

If you have selected the Mandatory box in the dialog box for the Edit/Entry rules menu item, you see red question marks in the fields in the order lines. If you select this check box the question marks will be hidden.

Processing methods

Processing methods locked

Printout

Include on pick list

(From the Structure table)

The order line

The structure

Order lines are only included in pick lists if you pick something in them. Or you can choose to include them if something is picked in any of the lines. It can be a structure in which they are included, or when something is picked in the order. You can define the Structure option for both structure heads and structure lines. The option of whether the order line is printed in the pick list if something has been picked from the structure also applies if the structure head has been picked.

The order

Order lines are only included in pick lists if you pick something in them. Or you can choose to include them if something is picked in any of the lines. It can be a structure in which they are included, or when something is picked in the order. You can define the Structure option for both structure heads and structure lines. The option of whether the order line is printed in the pick list if something has been picked from the structure also applies if the structure head has been picked.

Suppress

Product no.

Product no. will be hidden. For example, it might be appropriate not to display product numbers if they are used as text and group discount codes.

Quantity

Quantity will be hidden.

Price and discount

Price and Discount will be hidden.

Amount

Amount will be hidden.

Cost price and cost

Cost price and cost will be hidden.

Requested delivery date

Required delivery date will be hidden. You might also want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Confirmed delivery date

Confirmed delivery date will be hidden. You might want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Other dates

Original confirmed delivery date, Sent date and Arrival/departure date will be hidden. You might also want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Memo

Order line memos will not be displayed on order documents.

Excluded on

Invoices/credit notes

The order line is excluded on invoices and credit notes.

Even if order lines are exempted from printing, they are still included in the totals. Invoices and credit notes are entered into the statistics and posted to the accounts.

Consignment notes

The order line is excluded on consignment notes.

Even if order lines are exempted from printing, they are still included in the totals.

Packing slips

The order line is excluded on packing slips.

Even if order lines are exempted from printing, they are still included in the totals.

Pick lists

The order line is excluded on pick lists.

Even if order lines are exempted from printing, they are still included in the totals.

Delivery notes

The order line is excluded on delivery notes.

Even if order lines are exempted from printing, they are still included in the totals.

Order confirmations

The order line is excluded on order confirmations.

Even if order lines are exempted from printing, they are still included in the totals.

Quotations

The order line is excluded on quotations.

Even if order lines are exempted from printing, they are still included in the totals.

Purchase orders

The order line is excluded on purchase orders.

Even if order lines are exempted from printing, they are still included in the totals.

Inquiries

The order line is excluded on inquiries.

Even if order lines are exempted from printing, they are still included in the totals.

Production orders

The order line is excluded on production orders.

Even if order lines are exempted from printing, they are still included in the totals.

If 0

The order line is excluded if the quantity is 0.

Tip:

This can be relevant in connection with structures in which you enter quantities after expansion and do not want to display lines with no quantities.

Post processing

Do not include totals

Revenue

You can select the Revenue check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of amounts/weights and dimensions in the structure head and structure lines. This can be when either the price is suggested in both places, or amounts are accumulated in the structure head. Weights and dimensions can also seperately be excluded from being calculated from the order line to the order head.

Note:

Selecting this check box also omits the row from being posted.

Sales costs

You can select the Sales costs check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of costs in the structure head and structure lines. This can be when the cost price is suggested in both places, or costs are accumulated in the structure head.

Note:

Selecting this check box also omits the row from being posted.

Production costs

You can select the Production costs check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of costs in the structure head and structure lines. This can be when the cost price is suggested in both places, or costs are accumulated in the structure head.

Note:

Selecting this check box also omits the row from being posted.

Weight and Volume

You can select the Weight and Volume check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling weights and dimensions in the structure head and structure lines. This can be when values are suggested in both places, or accumulated in the structure head.

Exclude from accounting

Revenue

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Sales costs

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Sales costs, if exempt from warehousing

If you have selected this field and select the Exempt from warehousing field under Processing method/Warehouse, the Sales costs field is automatically selected under Processing method/Post processing/Exclude from accounting. If you deselect the Exempt from warehousing field, the Sales costs field is automatically deselected. This also applies to the Exempt from warehousing field in the Order line table.

Production costs

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Note:

Selecting this option will also exclude accounting of transaction types 5 - Further processing, 8 - Stock transfer and 4 - Adjustment/internal issue, including corrections from stock count.

Exclude from statistics

Revenue

The price fields and amounts are not filled in for product transactions.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Sales costs

The cost price fields for sales are not filled in for product transactions.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Production costs

The cost price fields for incurred costs are not filled in for product transactions. This selection applies to fields showing both current price/amount and cost price etc.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Other accounting rules

Post temp. stock value

You post the debit/credit product cost upon finishing, and upon receipt of invoice and invoicing these postings are reversed.

Accrual accounting to end of year

You can apply accrual accounting of income and expenses from a sale from the sales date until 31.12.

Note:

This calculation does not use accounting periods, but is valid for the calendar year.

Misc.

Group processing

(From the Structure table)

None

Group discount

You can insert lines into orders to calculate group discounts or group totals. You enter the product number into a row in the Product table, where you have selected Group discount or Group total in the Processing dialog box. You can also insert default text in the Description field. You enter the size of the discount or addition in the Discount fields in the order line. You show additions with a minus sign. You can also complete the Discount fields yourself if you select Group total, which causes the discount to be deducted from the total that you see in the line.

Group total

You can insert lines into orders to calculate group discounts or group totals. You enter the product number into a row in the Product table, where you have selected Group discount or Group total in the Processing dialog box. You can also insert default text in the Description field. You enter the size of the discount or addition in the Discount fields in the order line. You show additions with a minus sign. You can also complete the Discount fields yourself if you select Group total, which causes the discount to be deducted from the total that you see in the line.

Time to next invoice

Weeks instead of months

If you do not check the Weeks instead of months box, the time unit for the Time to next field is months.

Always last day of month

A check here leads to the next order line being set to the last day of the month and will therefore be 30^th, 31^st pr 28^th, depending on how many days there are in the month.

Use Quarter Days

Not used in this country, but Quarter days is a term unique to the UK and applies to the letting of property. The days are 25.3, 24.6, 29.9 and 25.12. It is assumed that a check has been inserted for the last of the month and if Quarter days has been checked, the Last of the month will be set.

One line per time unit

If you select the 1 line per time unit check box, one line is displayed per week or month.

No stock handling on new line

If you have filled in the Time to next field on an order line, e.g. in connection with a hire order, a new order line will be added when invoicing. This order line will not be stock handled if you have selected the No stock handling on new line.

Misc.

Product free of interest

The order line will be exempt from interest calculation.

Purchase product

You can select this option if the product is a purchase product that is not normally held in stock. You can call up the Purchase product field to the order line, showing the same selection. If you want to change the field, the associated Processing method field is also updated.

Suspended

Selected automatically when processing incoming product catalogue, if the product has transactions and is identified by the incoming catalogue as "deleted".

The parameter is for information only and has no functional use.

Memos and pictures

Copy memo from product

The memo from the Product table is copied to the order lines so that it appears in the order.

Note:

If you have selected the Copy memo from product or Copy memo from structure check boxes on the Misc. page in the Processing method field in the Product table, only the file reference is copied from the Product table to the Order line table, not the physical file.

If you do not want anyone to make changes in the memo files for products, you must write-protect them.

Copy memo from structure

The memo file name entered in the structure lines is copied to the order lines.

Copy picture from product

The picture file name from the Product table is copied to the order lines so that it appears in the order.

External

External processing

Show on Web

This product will be shown in Zpider.

Exclude from CRM

This product will not transferred to Visma CRM.

Exclude from external system

Exclude from Visma Mobile

Exclude from Visma On Demand

Appointment

Agreement rules

Appointment product

Calculate full time over midnight

Update balance rules

Do not update invoiceable

The Quantity is not updated in the Time schedule balance table.

Do not update incurred

The Incurred is not updated in the Time schedule balance table.

Do not update reserved

The Time estimate in quantity is not updated in the Time schedule balance table.

Update overtime

The Overtime field in the Time schedule balance table is updated.

Overtime affects the Appointment balance incurred time and Overtime fields of the Time schedule balance table and in turn also the Flextime CB field.

Note:

Special for the Appointment table: To select this value, the Wage sort and Wage rate no. must be filled. If either of these fields have a value, the Res. no. must be filled in to retrieve Wage sort and Wage rate no.

Update flex correction

The Flextime correction field in the Time schedule balance table is updated and in turn also the Flextime CB field.

Approval rules

Approve disabled

The Appointment cannot be approved.

Note:

Can only be changed by User with the Allow update on appointment processing approve disabled option selected in the User pref. field in the User table. If the Appointment is confirmed, this change does not affect the Time schedule balance and you must update the Time schedule balance manually.

Requires approval by responsible

The Official field must be selected for the Appointment. Can be selected if you select the rule to apply in the CRM processing dialog box in the Company information table.

Ignore credit check

The Appointment is excluded from credit control.

Transfer to order rules

Enabled

Disabled

Allow uncompleted

Must approve time schedule

Copy case number

This setting depends on which organisational unit number is defined in the Company information table in the Case org. unit field. The value for this organisational unit is copied to order number, so that you avoid entering the same value twice when the order number has the same number as the specified organisational unit. The field is used by Visma Lawyer.

Cost only

The price will not be transferred to an order line.

Get new price from price matrix

New prices from the Price- and discount matrix table is obtained when transferring to order.

Booking rules

Block overbooking

You cannot reserve a resource more than once in the same period.

Suppress partly booked message

You do not receive a message when you enter time for a resource which you partly booked.

On all dialog box pages there is a double set of check boxes. The first column of check boxes is the main column, and this relates to the actual row. The second column is only relevant for structure products. This column describes the behaviour of the structure lines and is only available from the Product table and only when the product is a structure head.

Warehousing

Exempt from warehousing

The product is, for example, a service and is not held in any warehouse must not be included in the warehousing routine. No tracking will be done for stock balances and stock changes, and there will be no shipments processed.

Note:

If an increase order line has some reservations linked to the order line's shipments, it will not be possible to select this field. You must first cancel the decrease orders that have reservations against this order line.

The new row after invoicing and finishing for hire of products will automatically be exempt from warehousing. If you have registered an order with a product which is to be hired out and the product which you have registered is in stock, the stock will be reduced on finishing.

Note:

If you try to write or copy a number that contains this check box, and something is reserved against the shipments for this order line, the following message appears in the Status bar: You are not allowed to turn off warehousing when something is reserved against any shipments on the reservation lines of the order line.

Reservation method

Reserve on save

The quantity will be reserved when you save.

Reserve from given shipment

The reservation on the order will only take place from this shipment.

When entering an order, you can also reserve the product on the order line from the transaction types 2 - Hire and 3 - Loan.

This only works if a shipment number has been entered on the order line regardless of the transaction type. If a full delivery cannot be made, the surplus quantity is assigned to back order.

If this check box is not selected and a shipment number has been entered, the shipment number that is specified will be reserved. If the Shipment no. field is blank, it will be reserved in accordance with FIFO.

Only reserve if the whole quantity is available in stock

This option works with the parameter Reserve only if the whole quantity is available.

Suggest shipment no. 1

Shipment number 1 is suggested when you enter the product number on order lines.

Tip:

If you always want to use shipment number 1 you can select the Only one shipment field in the Company information table.

Note:

This is a method that we do not recommend for those running warehouse management of the products.

No reservation on goods received

Sales order lines are not reserved against purchase and production order lines when goods are received.

(From the Structure table)

Reserve available quantity

Reserve only if the whole quantity is available

The shipment is not reserved unless the whole quantity is available.

Meet reservations req. even if not available

This field is no longer in use. Be aware the field may be removed in later versions.

Picking method

Pick complete order line

If you have chosen to pick the entire order line, the order line is only included on printouts of pick lists if there are more of the remaining quantity that you can pick. If you have to pick the whole structure or the same share of the structure lines, this can also block structures from being picked. If you have to pick the whole order in one lot, you can find a corresponding option in the dialog box for customer and order options.

Do not withdraw picking if finishing less

No previous reservations or items picked will be withdrawn when you finish them in an order line or reservation line.

Picking after invoicing

This option allows reservation handling to be postponed until invoicing has been done. The products are not picked on finishing and invoicing, and you can pick after invoicing. If you select this check box, and do not create reservations before invoicing, the following items are reduced on picking instead of on finishing/invoicing:

• Stock and reservations in the Stock balance table.
• Shipments.
• Unrealised stock changes in the Stock balance and Stock change tables.

Note:

Picking after invoicing will not work if using Reserve on save or creating manual reservations.

If the products are not picked before finishing or invoicing, only the Finished and Invoiced/realised quantity fields in the order lines are updated, and accounting vouchers are generated. Product transactions are not created, as there is nowhere to save the references. Only when the lines are picked, either by printing a pick list or using the Pick NOW field, are Reservation and Product transaction updated together with the Shipment, Stock balance and Stock change tables.

Note:

There are no product transactions for these invoicing actions until after picking.

Note:

Order lines that are processed in this way have two realisation journal lines:

• One on invoicing, which does not have a product transaction to refer to.
• One on picking, which does not have a Voucher jour. no. to refer to.

Note:

If you have selected the Picking after invoicing field, two lines are created in the Realisation journal table instead of one. One is created on invoicing, and one when the order is picked. The two lines have a different value in the Origin field:

• 9 - Order processing
• 38 - Order processing with picking after invoicing

If you would like to get payments in advance, the recommended method is to use the processing Create prepayment line in Order table.

Finish picked quantity with menu choice

You select this option if you want to finish what is missing by finishing the entire picked quantity.

Keep reservations even if picking less

No previous reservations beyond those already picked will be withdrawn when you finish them in an order line or reservation line.

Exception

Allow non-existent shipment numbers

A warning is given when you enter a shipment number that does not exist for a product or stock combination in an order line. If the shipment does not exist, a new shipment will be created with this number. The shipment can also have been deleted because it has been emptied. If you want to retain shipments you must select the Keep shipments check box under the Order processing 2 field in the Company information table.

Do not process shipments in FIFO order

Shipments are not investigated in FIFO order unless the reservation requirements can be satisfied.

Add shipments with negative availability

Shipments with negative availability will be added if there is still a balance to reserve, after all shipments of the product have been investigated. This also applies if it is a direct order, a cash order or a realised order.

Note:

When you create a negative shipment, the Serial no., Location, Use by date, Order no. and Cost price fields from the order line are transferred to the shipment. They are then also included in the Reservation table, in product transactions and when posting to accounts.

You can use the Add shipments with negative availability field to return goods in unrealised purchase order lines, even if the goods are reserved in a sales order.

Note:

In such instances no new "negative new shipment" is created, but instead the shipment to which the goods were delivered is assigned negative availability.

Serial number

Reservation

One shipment per unit at stock increase

You will have one shipment per item for a product. One shipment for each serial number is generated if there is a goods receipt, production credit note or other stock increases.

One reservation line per unit at stock reduction

You will have one reservation row per serial number for a product. One reservation row for each serial number is generated if there is a finished sales order, further processing, production or other stock reductions.

Select this field if you only want to generate reservations for outgoing deliveries with serial numbers and not for receipts. This will guarantee traceability of serial numbers, because one stock transaction is produced for each reservation.

Reserve serial no. at picking

By default there is no reservation when you have registered a product as a serial number. You must select this check box if you want the pick list to generate reservation lines. The order lines are processed by the pick list, which enables you to run the pick list and define which serial numbers were picked upon finishing. The Stock balance table is updated with the quantity reserved without reservation lines being automatically generated. The order line is updated in the Picked and Picked without reservation fields. When this order line is finished, the Stock balance table is not updated with the quantity reserved, as this was done when the pick list was printed.

Calculate "Finish NOW" when entering serial no.

The value in the Finish NOW field in the order line increases when you register the serial number in the Order line, Reservation and Serial no. tables. If you delete the serial number the value in the Finish NOW field is reduced.

Note:

If you want to add the serial number before finishing the stock increase in the Reservation table, you cannot select this check box.

Reject

Duplicate serial no.

You select this check box if you want to reject duplications of the same serial number for an order line in the Serial no. and Reservation tables. This also prevents duplicate entry with the bar code reader. If there is a stock increase in the Order line and Reservation tables, a check will be made in the Product transaction table to see whether this serial number has been used before.

Non-existent serial no.

A check is done if the registered serial number is in the Shipment table. You receive a message in the status bar from the Order line and Reservation tables if the serial number already exists, while in the Serial no. table you receive a message dialog box on screen.

Structure

Structure head

Product is structure head

Expand structure on transaction type

Sales

Hire

Loan

Adjustment/internal issue

Further processing

Purchase

Production

Stock transfer

Picking of structures

(From the Structure table)

Pick individual structure lines

Pick same fraction of structure lines

The same proportion of the quantities in all structure lines is picked as is included in the structure. The order line with the lowest share determines how much is picked. If not everything in the structure line is picked, the share is calculated as follows: The quantity picked in each structure line is rounded off to the closest number divisible by the quotient of the total number of structure lines and the total number in the structure head. The Balance to pick field in the structure head shows how many complete structure still have to be picked.

Pick complete structure

The structure can only be picked if the quantities can be picked.

Distribute amounts on structure lines

The amount in the structure head is distributed among the structure lines when the structure is expanded.

• Weights: distribution then takes place in accordance with the values in the Structure weight field in the Structure table. The amount in a structure line is set equal to the amount in the structure head multiplied by the weight of the line and divided by the sum of the weights.
• Calculate prices: The prices in the structure lines are calculated at the same time as the amount in the line divided by the quantity in the line. This selection applies to structure heads with transaction type 1, and mean that the check box is selected so that prices are not retrieved for structure lines when the structure is expanded.
• Process substructures: If you choose to expand substructures in the Structure table, the amount in a substructure line is distributed down among sub-product lines. You must check the option to distribute amounts among structure lines in the 2nd column in the dialog box for the structure head or in the Structure table.
• Recalculate: If you change prices, discounts or other fields that change the amount in the current currency in the order line for a structure heading, the amounts and prices in the structure line will be recalculated.

Finish structure line from structure head

You can finish a structure from the Main product and it will calculate a relationship for the structure lines. This also assumes that the check for Pick same fraction of structure lines has been used.

Do not calculate price quantity in structure head

The amount in the structure head is multiplied by the price quantity of the product in the structure head, and not by the price quantity of orders with transaction type 7 - Production.

Structure lines

Accumulate in structure head

Revenue

Revenue in sales order lines will be accumulated in the structure head. If you have orders with transaction types 2 - Hire and 3 - Loan, you must have specified the hire price in the Price- and discount matrix table. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding check box for posting revenue in the After processing tab.

Sales costs

The costs in sales order lines will be accumulated in the structure head. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding box for posting costs in the After processing tab.

Production costs

Costs and amounts in production orders will be accumulated in the structure head. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding box for posting production costs in the After processing tab.

Fixed quantity (regardless of qty. in structure head)

The quantity in the structure line is not multiplied by the quantity in the structure head when the structure expands, or if you subsequently change the quantity in the structure head.

Add lead time from structure head

The lead time and transport time in the structure head are added when calculating the preferred delivery date and arrival/departure date for purchase and production orders. The lead time and transport time from the structure line are also added.

Expand substructure

Display the substructures in the order lines.

Raw material

Prices

Do not get

Sales price

The sales price is not called up to sales order lines.

Cost price on sale

The cost price is not called up to sales order lines.

Cost price on production

The cost price and the price are not called up to production order lines.

Resuggesting price

Do not resuggest price/discount

No lookup is performed in the Price- and discount matrix in the sales, hire and purchase order lines. This only applies if you have already filled in the Price field. Reserving from shipment will override the cost price even if the setting is on.

Note:

This selection does not affect the updating of prices when you run the Recalculate prices processing. Nor does it affect price updates made elsewhere in Business NXT. This selection only affects the price update when entering an order.

Set "Do not resuggest price/discount" when saving

Do not use "price from quantity format" even if flag is set

Discount calculation

Do not calculate discount from standard price

You select this check box if you do not want to calculate a discount from the standard price fields in the current currency and default currency when referring to the Price and discount matrix. Applies to sales, hire and purchase order lines. When you post to the accounts, any change to the price in the order line compared to the price suggested from the Price and discount matrix is not posted as a discount.

Suggest price after discount and rounding

The discount is deducted from the price immediately by referring to the Price- and discount matrix in the sales and hire order lines.

Exempt from total discount

No total discount is calculated for such order lines.

Quantity and price calculation

Calculate price from quantity format

The price rather than the quantity is calculated from the From, To and Factor 3 fields. This depends on which quantity format you have selected. No reference is made to the Price- and discount matrix.

Amount/Share specifies amount to be invoiced so far

The amount or share in the order line is treated as invoiced so far after this invoice. This can apply to both on account and fixed prices.

Share calculated from total incurred costs

The price is calculated as a share of the value in the Inc. cost total field on the order instead of the default Contract amount field.

Cost price calculation

Get cost price from price and discount matrix

The cost price in decrease order lines is retrieved from the Price- and discount matrix instead of the Stock balance table. In the Reservation table the actual cost prices are still retrieved from the shipments. You should not check the box for services or other products that are not to be included in warehousing. In this instance the cost prices from the Price- and discount matrix will be retrieved. If you have selected the Get cost price from price and discount matrix and Do not resuggest price/discount fields, the cost price is retained, even if you select a shipment with another cost price. If you have not selected the Calculate cost from the order line's cost price field, the cost price of the shipment is also used for product transactions and in posting.

Calculate avg. cost price on the order line

You select this check box if you want to set the cost price in the order line as a weighted average of the cost prices in the reservation lines. The value is set when you reserve or change cost prices for decrease order lines in the Reservation table. This is based on the reserved quantities and cost prices when the entire quantity on the order line is reserved.

Calculate cost from the order line's cost price

The costs are calculated and posted from the order line's cost price.

Note:

The Temporary costs field under Trans. status will then not be selected, and the product transactions are not updated with the correct cost price upon receipt of goods, but retain the value from the order line.

The cost price will follow the transaction throughout the chain. The cost price in the order line is used for posting and statistics. This means that this cost price is not updated if the product is delivered on a subsequent occasion with a different cost price. You must therefore make changes in the accounts yourself if prices change.

Do not update sales order lines for price refunds

The prices in the sales order lines and refund lines are not updated.

Visma.net settings

Do not deduct VAT from Expense price on orders

Editing

Quantity format

(From the Structure table)

Quantity

Hours and minutes

Start and end date exclusive

Start and end date inclusive

Factors

Quantity calculation

Do not suggest incurred as quantity

You can select this check box if you do not want to duplicate the values in the Incurred quantity field in the Quantity field. If you want to invoice anything you must complete the field yourself.

Calculate quantity from weight/dimension

You select this option if you want to calculate the Quantity field in the order lines when you enter the quantity in base unit, dimensions or weight in total for the line. The appropriate 'per unit' factor will automatically be divided.

Delete rest when filling in "Finish NOW"

There will be nothing left over, as the Quantity field is set equal to the Finish NOW field when you fill in Finish NOW. Disregard obligatory fields.

Exchange arrangement

Enter

Description

The cursor stops in the Description field. This can be required if the product number acts as a common number for several products, or if there is a text line.

From and to/factors

The cursor stops in the From, To and Factor 3 fields and skips Incurred.

Restrictions

Exempt from

Returning

Finishing

Acceptance

Invoice received

Goods received

Sent from supplier

Purchase confirmation

Recalculate prices

Cancelling

Order generation

The order line is not generated on automatic order generation. The Exempt from order generating flag is set automatically in the Order line status field when the order line is created.

Calc. of additional cost

The product will be exempt from cost price addition and freight costs from the order head.

If you want to exempt entire orders from processing, you can find appropriate options in the 3rd column of the dialog box for the Processing > Order status menu item.

Note:

This does not apply for cost calculation.

Exempt from cost calculation does not then complete the line with distributed costs from the order head.

Mandatory fields

Locations on increase

Disregard mandatory fields

If you have selected the Mandatory box in the dialog box for the Edit/Entry rules menu item, you see red question marks in the fields in the order lines. If you select this check box the question marks will be hidden.

Processing methods

Processing methods locked

Printout

Include on pick list

(From the Structure table)

The order line

The structure

Order lines are only included in pick lists if you pick something in them. Or you can choose to include them if something is picked in any of the lines. It can be a structure in which they are included, or when something is picked in the order. You can define the Structure option for both structure heads and structure lines. The option of whether the order line is printed in the pick list if something has been picked from the structure also applies if the structure head has been picked.

The order

Order lines are only included in pick lists if you pick something in them. Or you can choose to include them if something is picked in any of the lines. It can be a structure in which they are included, or when something is picked in the order. You can define the Structure option for both structure heads and structure lines. The option of whether the order line is printed in the pick list if something has been picked from the structure also applies if the structure head has been picked.

Suppress

Product no.

Product no. will be hidden. For example, it might be appropriate not to display product numbers if they are used as text and group discount codes.

Quantity

Quantity will be hidden.

Price and discount

Price and Discount will be hidden.

Amount

Amount will be hidden.

Cost price and cost

Cost price and cost will be hidden.

Requested delivery date

Required delivery date will be hidden. You might also want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Confirmed delivery date

Confirmed delivery date will be hidden. You might want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Other dates

Original confirmed delivery date, Sent date and Arrival/departure date will be hidden. You might also want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Memo

Order line memos will not be displayed on order documents.

Excluded on

Invoices/credit notes

The order line is excluded on invoices and credit notes.

Even if order lines are exempted from printing, they are still included in the totals. Invoices and credit notes are entered into the statistics and posted to the accounts.

Consignment notes

The order line is excluded on consignment notes.

Even if order lines are exempted from printing, they are still included in the totals.

Packing slips

The order line is excluded on packing slips.

Even if order lines are exempted from printing, they are still included in the totals.

Pick lists

The order line is excluded on pick lists.

Even if order lines are exempted from printing, they are still included in the totals.

Delivery notes

The order line is excluded on delivery notes.

Even if order lines are exempted from printing, they are still included in the totals.

Order confirmations

The order line is excluded on order confirmations.

Even if order lines are exempted from printing, they are still included in the totals.

Quotations

The order line is excluded on quotations.

Even if order lines are exempted from printing, they are still included in the totals.

Purchase orders

The order line is excluded on purchase orders.

Even if order lines are exempted from printing, they are still included in the totals.

Inquiries

The order line is excluded on inquiries.

Even if order lines are exempted from printing, they are still included in the totals.

Production orders

The order line is excluded on production orders.

Even if order lines are exempted from printing, they are still included in the totals.

If 0

The order line is excluded if the quantity is 0.

Tip:

This can be relevant in connection with structures in which you enter quantities after expansion and do not want to display lines with no quantities.

Post processing

Do not include totals

Revenue

You can select the Revenue check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of amounts/weights and dimensions in the structure head and structure lines. This can be when either the price is suggested in both places, or amounts are accumulated in the structure head. Weights and dimensions can also seperately be excluded from being calculated from the order line to the order head.

Note:

Selecting this check box also omits the row from being posted.

Sales costs

You can select the Sales costs check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of costs in the structure head and structure lines. This can be when the cost price is suggested in both places, or costs are accumulated in the structure head.

Note:

Selecting this check box also omits the row from being posted.

Production costs

You can select the Production costs check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of costs in the structure head and structure lines. This can be when the cost price is suggested in both places, or costs are accumulated in the structure head.

Note:

Selecting this check box also omits the row from being posted.

Weight and Volume

You can select the Weight and Volume check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling weights and dimensions in the structure head and structure lines. This can be when values are suggested in both places, or accumulated in the structure head.

Exclude from accounting

Revenue

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Sales costs

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Sales costs, if exempt from warehousing

If you have selected this field and select the Exempt from warehousing field under Processing method/Warehouse, the Sales costs field is automatically selected under Processing method/Post processing/Exclude from accounting. If you deselect the Exempt from warehousing field, the Sales costs field is automatically deselected. This also applies to the Exempt from warehousing field in the Order line table.

Production costs

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Note:

Selecting this option will also exclude accounting of transaction types 5 - Further processing, 8 - Stock transfer and 4 - Adjustment/internal issue, including corrections from stock count.

Exclude from statistics

Revenue

The price fields and amounts are not filled in for product transactions.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Sales costs

The cost price fields for sales are not filled in for product transactions.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Production costs

The cost price fields for incurred costs are not filled in for product transactions. This selection applies to fields showing both current price/amount and cost price etc.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Other accounting rules

Post temp. stock value

You post the debit/credit product cost upon finishing, and upon receipt of invoice and invoicing these postings are reversed.

Accrual accounting to end of year

You can apply accrual accounting of income and expenses from a sale from the sales date until 31.12.

Note:

This calculation does not use accounting periods, but is valid for the calendar year.

Misc.

Group processing

(From the Structure table)

None

Group discount

You can insert lines into orders to calculate group discounts or group totals. You enter the product number into a row in the Product table, where you have selected Group discount or Group total in the Processing dialog box. You can also insert default text in the Description field. You enter the size of the discount or addition in the Discount fields in the order line. You show additions with a minus sign. You can also complete the Discount fields yourself if you select Group total, which causes the discount to be deducted from the total that you see in the line.

Group total

You can insert lines into orders to calculate group discounts or group totals. You enter the product number into a row in the Product table, where you have selected Group discount or Group total in the Processing dialog box. You can also insert default text in the Description field. You enter the size of the discount or addition in the Discount fields in the order line. You show additions with a minus sign. You can also complete the Discount fields yourself if you select Group total, which causes the discount to be deducted from the total that you see in the line.

Time to next invoice

Weeks instead of months

If you do not check the Weeks instead of months box, the time unit for the Time to next field is months.

Always last day of month

A check here leads to the next order line being set to the last day of the month and will therefore be 30^th, 31^st pr 28^th, depending on how many days there are in the month.

Use Quarter Days

Not used in this country, but Quarter days is a term unique to the UK and applies to the letting of property. The days are 25.3, 24.6, 29.9 and 25.12. It is assumed that a check has been inserted for the last of the month and if Quarter days has been checked, the Last of the month will be set.

One line per time unit

If you select the 1 line per time unit check box, one line is displayed per week or month.

No stock handling on new line

If you have filled in the Time to next field on an order line, e.g. in connection with a hire order, a new order line will be added when invoicing. This order line will not be stock handled if you have selected the No stock handling on new line.

Misc.

Product free of interest

The order line will be exempt from interest calculation.

Purchase product

You can select this option if the product is a purchase product that is not normally held in stock. You can call up the Purchase product field to the order line, showing the same selection. If you want to change the field, the associated Processing method field is also updated.

Suspended

Selected automatically when processing incoming product catalogue, if the product has transactions and is identified by the incoming catalogue as "deleted".

The parameter is for information only and has no functional use.

Memos and pictures

Copy memo from product

The memo from the Product table is copied to the order lines so that it appears in the order.

Note:

If you have selected the Copy memo from product or Copy memo from structure check boxes on the Misc. page in the Processing method field in the Product table, only the file reference is copied from the Product table to the Order line table, not the physical file.

If you do not want anyone to make changes in the memo files for products, you must write-protect them.

Copy memo from structure

The memo file name entered in the structure lines is copied to the order lines.

Copy picture from product

The picture file name from the Product table is copied to the order lines so that it appears in the order.

External

External processing

Show on Web

This product will be shown in Zpider.

Exclude from CRM

This product will not transferred to Visma CRM.

Exclude from external system

Exclude from Visma Mobile

Exclude from Visma On Demand

Appointment

Agreement rules

Appointment product

Calculate full time over midnight

Update balance rules

Do not update invoiceable

The Quantity is not updated in the Time schedule balance table.

Do not update incurred

The Incurred is not updated in the Time schedule balance table.

Do not update reserved

The Time estimate in quantity is not updated in the Time schedule balance table.

Update overtime

The Overtime field in the Time schedule balance table is updated.

Overtime affects the Appointment balance incurred time and Overtime fields of the Time schedule balance table and in turn also the Flextime CB field.

Note:

Special for the Appointment table: To select this value, the Wage sort and Wage rate no. must be filled. If either of these fields have a value, the Res. no. must be filled in to retrieve Wage sort and Wage rate no.

Update flex correction

The Flextime correction field in the Time schedule balance table is updated and in turn also the Flextime CB field.

Approval rules

Approve disabled

The Appointment cannot be approved.

Note:

Can only be changed by User with the Allow update on appointment processing approve disabled option selected in the User pref. field in the User table. If the Appointment is confirmed, this change does not affect the Time schedule balance and you must update the Time schedule balance manually.

Requires approval by responsible

The Official field must be selected for the Appointment. Can be selected if you select the rule to apply in the CRM processing dialog box in the Company information table.

Ignore credit check

The Appointment is excluded from credit control.

Transfer to order rules

Enabled

Disabled

Allow uncompleted

Must approve time schedule

Copy case number

This setting depends on which organisational unit number is defined in the Company information table in the Case org. unit field. The value for this organisational unit is copied to order number, so that you avoid entering the same value twice when the order number has the same number as the specified organisational unit. The field is used by Visma Lawyer.

Cost only

The price will not be transferred to an order line.

Get new price from price matrix

New prices from the Price- and discount matrix table is obtained when transferring to order.

Booking rules

Block overbooking

You cannot reserve a resource more than once in the same period.

Suppress partly booked message

You do not receive a message when you enter time for a resource which you partly booked.

On all dialog box pages there is a double set of check boxes. The first column of check boxes is the main column, and this relates to the actual row. The second column is only relevant for structure products. This column describes the behaviour of the structure lines and is only available from the Product table and only when the product is a structure head.

Warehousing

Exempt from warehousing

The product is, for example, a service and is not held in any warehouse must not be included in the warehousing routine. No tracking will be done for stock balances and stock changes, and there will be no shipments processed.

Note:

If an increase order line has some reservations linked to the order line's shipments, it will not be possible to select this field. You must first cancel the decrease orders that have reservations against this order line.

The new row after invoicing and finishing for hire of products will automatically be exempt from warehousing. If you have registered an order with a product which is to be hired out and the product which you have registered is in stock, the stock will be reduced on finishing.

Note:

If you try to write or copy a number that contains this check box, and something is reserved against the shipments for this order line, the following message appears in the Status bar: You are not allowed to turn off warehousing when something is reserved against any shipments on the reservation lines of the order line.

Reservation method

Reserve on save

The quantity will be reserved when you save.

Reserve from given shipment

The reservation on the order will only take place from this shipment.

When entering an order, you can also reserve the product on the order line from the transaction types 2 - Hire and 3 - Loan.

This only works if a shipment number has been entered on the order line regardless of the transaction type. If a full delivery cannot be made, the surplus quantity is assigned to back order.

If this check box is not selected and a shipment number has been entered, the shipment number that is specified will be reserved. If the Shipment no. field is blank, it will be reserved in accordance with FIFO.

Only reserve if the whole quantity is available in stock

This option works with the parameter Reserve only if the whole quantity is available.

Suggest shipment no. 1

Shipment number 1 is suggested when you enter the product number on order lines.

Tip:

If you always want to use shipment number 1 you can select the Only one shipment field in the Company information table.

Note:

This is a method that we do not recommend for those running warehouse management of the products.

No reservation on goods received

Sales order lines are not reserved against purchase and production order lines when goods are received.

(From the Structure table)

Reserve available quantity

Reserve only if the whole quantity is available

The shipment is not reserved unless the whole quantity is available.

Meet reservations req. even if not available

This field is no longer in use. Be aware the field may be removed in later versions.

Picking method

Pick complete order line

If you have chosen to pick the entire order line, the order line is only included on printouts of pick lists if there are more of the remaining quantity that you can pick. If you have to pick the whole structure or the same share of the structure lines, this can also block structures from being picked. If you have to pick the whole order in one lot, you can find a corresponding option in the dialog box for customer and order options.

Do not withdraw picking if finishing less

No previous reservations or items picked will be withdrawn when you finish them in an order line or reservation line.

Picking after invoicing

This option allows reservation handling to be postponed until invoicing has been done. The products are not picked on finishing and invoicing, and you can pick after invoicing. If you select this check box, and do not create reservations before invoicing, the following items are reduced on picking instead of on finishing/invoicing:

• Stock and reservations in the Stock balance table.
• Shipments.
• Unrealised stock changes in the Stock balance and Stock change tables.

Note:

Picking after invoicing will not work if using Reserve on save or creating manual reservations.

If the products are not picked before finishing or invoicing, only the Finished and Invoiced/realised quantity fields in the order lines are updated, and accounting vouchers are generated. Product transactions are not created, as there is nowhere to save the references. Only when the lines are picked, either by printing a pick list or using the Pick NOW field, are Reservation and Product transaction updated together with the Shipment, Stock balance and Stock change tables.

Note:

There are no product transactions for these invoicing actions until after picking.

Note:

Order lines that are processed in this way have two realisation journal lines:

• One on invoicing, which does not have a product transaction to refer to.
• One on picking, which does not have a Voucher jour. no. to refer to.

Note:

If you have selected the Picking after invoicing field, two lines are created in the Realisation journal table instead of one. One is created on invoicing, and one when the order is picked. The two lines have a different value in the Origin field:

• 9 - Order processing
• 38 - Order processing with picking after invoicing

If you would like to get payments in advance, the recommended method is to use the processing Create prepayment line in Order table.

Finish picked quantity with menu choice

You select this option if you want to finish what is missing by finishing the entire picked quantity.

Keep reservations even if picking less

No previous reservations beyond those already picked will be withdrawn when you finish them in an order line or reservation line.

Exception

Allow non-existent shipment numbers

A warning is given when you enter a shipment number that does not exist for a product or stock combination in an order line. If the shipment does not exist, a new shipment will be created with this number. The shipment can also have been deleted because it has been emptied. If you want to retain shipments you must select the Keep shipments check box under the Order processing 2 field in the Company information table.

Do not process shipments in FIFO order

Shipments are not investigated in FIFO order unless the reservation requirements can be satisfied.

Add shipments with negative availability

Shipments with negative availability will be added if there is still a balance to reserve, after all shipments of the product have been investigated. This also applies if it is a direct order, a cash order or a realised order.

Note:

When you create a negative shipment, the Serial no., Location, Use by date, Order no. and Cost price fields from the order line are transferred to the shipment. They are then also included in the Reservation table, in product transactions and when posting to accounts.

You can use the Add shipments with negative availability field to return goods in unrealised purchase order lines, even if the goods are reserved in a sales order.

Note:

In such instances no new "negative new shipment" is created, but instead the shipment to which the goods were delivered is assigned negative availability.

Serial number

Reservation

One shipment per unit at stock increase

You will have one shipment per item for a product. One shipment for each serial number is generated if there is a goods receipt, production credit note or other stock increases.

One reservation line per unit at stock reduction

You will have one reservation row per serial number for a product. One reservation row for each serial number is generated if there is a finished sales order, further processing, production or other stock reductions.

Select this field if you only want to generate reservations for outgoing deliveries with serial numbers and not for receipts. This will guarantee traceability of serial numbers, because one stock transaction is produced for each reservation.

Reserve serial no. at picking

By default there is no reservation when you have registered a product as a serial number. You must select this check box if you want the pick list to generate reservation lines. The order lines are processed by the pick list, which enables you to run the pick list and define which serial numbers were picked upon finishing. The Stock balance table is updated with the quantity reserved without reservation lines being automatically generated. The order line is updated in the Picked and Picked without reservation fields. When this order line is finished, the Stock balance table is not updated with the quantity reserved, as this was done when the pick list was printed.

Calculate "Finish NOW" when entering serial no.

The value in the Finish NOW field in the order line increases when you register the serial number in the Order line, Reservation and Serial no. tables. If you delete the serial number the value in the Finish NOW field is reduced.

Note:

If you want to add the serial number before finishing the stock increase in the Reservation table, you cannot select this check box.

Reject

Duplicate serial no.

You select this check box if you want to reject duplications of the same serial number for an order line in the Serial no. and Reservation tables. This also prevents duplicate entry with the bar code reader. If there is a stock increase in the Order line and Reservation tables, a check will be made in the Product transaction table to see whether this serial number has been used before.

Non-existent serial no.

A check is done if the registered serial number is in the Shipment table. You receive a message in the status bar from the Order line and Reservation tables if the serial number already exists, while in the Serial no. table you receive a message dialog box on screen.

Structure

Structure head

Product is structure head

Expand structure on transaction type

Sales

Hire

Loan

Adjustment/internal issue

Further processing

Purchase

Production

Stock transfer

Picking of structures

(From the Structure table)

Pick individual structure lines

Pick same fraction of structure lines

The same proportion of the quantities in all structure lines is picked as is included in the structure. The order line with the lowest share determines how much is picked. If not everything in the structure line is picked, the share is calculated as follows: The quantity picked in each structure line is rounded off to the closest number divisible by the quotient of the total number of structure lines and the total number in the structure head. The Balance to pick field in the structure head shows how many complete structure still have to be picked.

Pick complete structure

The structure can only be picked if the quantities can be picked.

Distribute amounts on structure lines

The amount in the structure head is distributed among the structure lines when the structure is expanded.

• Weights: distribution then takes place in accordance with the values in the Structure weight field in the Structure table. The amount in a structure line is set equal to the amount in the structure head multiplied by the weight of the line and divided by the sum of the weights.
• Calculate prices: The prices in the structure lines are calculated at the same time as the amount in the line divided by the quantity in the line. This selection applies to structure heads with transaction type 1, and mean that the check box is selected so that prices are not retrieved for structure lines when the structure is expanded.
• Process substructures: If you choose to expand substructures in the Structure table, the amount in a substructure line is distributed down among sub-product lines. You must check the option to distribute amounts among structure lines in the 2nd column in the dialog box for the structure head or in the Structure table.
• Recalculate: If you change prices, discounts or other fields that change the amount in the current currency in the order line for a structure heading, the amounts and prices in the structure line will be recalculated.

Finish structure line from structure head

You can finish a structure from the Main product and it will calculate a relationship for the structure lines. This also assumes that the check for Pick same fraction of structure lines has been used.

Do not calculate price quantity in structure head

The amount in the structure head is multiplied by the price quantity of the product in the structure head, and not by the price quantity of orders with transaction type 7 - Production.

Structure lines

Accumulate in structure head

Revenue

Revenue in sales order lines will be accumulated in the structure head. If you have orders with transaction types 2 - Hire and 3 - Loan, you must have specified the hire price in the Price- and discount matrix table. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding check box for posting revenue in the After processing tab.

Sales costs

The costs in sales order lines will be accumulated in the structure head. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding box for posting costs in the After processing tab.

Production costs

Costs and amounts in production orders will be accumulated in the structure head. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding box for posting production costs in the After processing tab.

Fixed quantity (regardless of qty. in structure head)

The quantity in the structure line is not multiplied by the quantity in the structure head when the structure expands, or if you subsequently change the quantity in the structure head.

Add lead time from structure head

The lead time and transport time in the structure head are added when calculating the preferred delivery date and arrival/departure date for purchase and production orders. The lead time and transport time from the structure line are also added.

Expand substructure

Display the substructures in the order lines.

Raw material

Prices

Do not get

Sales price

The sales price is not called up to sales order lines.

Cost price on sale

The cost price is not called up to sales order lines.

Cost price on production

The cost price and the price are not called up to production order lines.

Resuggesting price

Do not resuggest price/discount

No lookup is performed in the Price- and discount matrix in the sales, hire and purchase order lines. This only applies if you have already filled in the Price field. Reserving from shipment will override the cost price even if the setting is on.

Note:

This selection does not affect the updating of prices when you run the Recalculate prices processing. Nor does it affect price updates made elsewhere in Business NXT. This selection only affects the price update when entering an order.

Set "Do not resuggest price/discount" when saving

Do not use "price from quantity format" even if flag is set

Discount calculation

Do not calculate discount from standard price

You select this check box if you do not want to calculate a discount from the standard price fields in the current currency and default currency when referring to the Price and discount matrix. Applies to sales, hire and purchase order lines. When you post to the accounts, any change to the price in the order line compared to the price suggested from the Price and discount matrix is not posted as a discount.

Suggest price after discount and rounding

The discount is deducted from the price immediately by referring to the Price- and discount matrix in the sales and hire order lines.

Exempt from total discount

No total discount is calculated for such order lines.

Quantity and price calculation

Calculate price from quantity format

The price rather than the quantity is calculated from the From, To and Factor 3 fields. This depends on which quantity format you have selected. No reference is made to the Price- and discount matrix.

Amount/Share specifies amount to be invoiced so far

The amount or share in the order line is treated as invoiced so far after this invoice. This can apply to both on account and fixed prices.

Share calculated from total incurred costs

The price is calculated as a share of the value in the Inc. cost total field on the order instead of the default Contract amount field.

Cost price calculation

Get cost price from price and discount matrix

The cost price in decrease order lines is retrieved from the Price- and discount matrix instead of the Stock balance table. In the Reservation table the actual cost prices are still retrieved from the shipments. You should not check the box for services or other products that are not to be included in warehousing. In this instance the cost prices from the Price- and discount matrix will be retrieved. If you have selected the Get cost price from price and discount matrix and Do not resuggest price/discount fields, the cost price is retained, even if you select a shipment with another cost price. If you have not selected the Calculate cost from the order line's cost price field, the cost price of the shipment is also used for product transactions and in posting.

Calculate avg. cost price on the order line

You select this check box if you want to set the cost price in the order line as a weighted average of the cost prices in the reservation lines. The value is set when you reserve or change cost prices for decrease order lines in the Reservation table. This is based on the reserved quantities and cost prices when the entire quantity on the order line is reserved.

Calculate cost from the order line's cost price

The costs are calculated and posted from the order line's cost price.

Note:

The Temporary costs field under Trans. status will then not be selected, and the product transactions are not updated with the correct cost price upon receipt of goods, but retain the value from the order line.

The cost price will follow the transaction throughout the chain. The cost price in the order line is used for posting and statistics. This means that this cost price is not updated if the product is delivered on a subsequent occasion with a different cost price. You must therefore make changes in the accounts yourself if prices change.

Do not update sales order lines for price refunds

The prices in the sales order lines and refund lines are not updated.

Visma.net settings

Do not deduct VAT from Expense price on orders

Editing

Quantity format

(From the Structure table)

Quantity

Hours and minutes

Start and end date exclusive

Start and end date inclusive

Factors

Quantity calculation

Do not suggest incurred as quantity

You can select this check box if you do not want to duplicate the values in the Incurred quantity field in the Quantity field. If you want to invoice anything you must complete the field yourself.

Calculate quantity from weight/dimension

You select this option if you want to calculate the Quantity field in the order lines when you enter the quantity in base unit, dimensions or weight in total for the line. The appropriate 'per unit' factor will automatically be divided.

Delete rest when filling in "Finish NOW"

There will be nothing left over, as the Quantity field is set equal to the Finish NOW field when you fill in Finish NOW. Disregard obligatory fields.

Exchange arrangement

Enter

Description

The cursor stops in the Description field. This can be required if the product number acts as a common number for several products, or if there is a text line.

From and to/factors

The cursor stops in the From, To and Factor 3 fields and skips Incurred.

Restrictions

Exempt from

Returning

Finishing

Acceptance

Invoice received

Goods received

Sent from supplier

Purchase confirmation

Recalculate prices

Cancelling

Order generation

The order line is not generated on automatic order generation. The Exempt from order generating flag is set automatically in the Order line status field when the order line is created.

Calc. of additional cost

The product will be exempt from cost price addition and freight costs from the order head.

If you want to exempt entire orders from processing, you can find appropriate options in the 3rd column of the dialog box for the Processing > Order status menu item.

Note:

This does not apply for cost calculation.

Exempt from cost calculation does not then complete the line with distributed costs from the order head.

Mandatory fields

Locations on increase

Disregard mandatory fields

If you have selected the Mandatory box in the dialog box for the Edit/Entry rules menu item, you see red question marks in the fields in the order lines. If you select this check box the question marks will be hidden.

Processing methods

Processing methods locked

Printout

Include on pick list

(From the Structure table)

The order line

The structure

Order lines are only included in pick lists if you pick something in them. Or you can choose to include them if something is picked in any of the lines. It can be a structure in which they are included, or when something is picked in the order. You can define the Structure option for both structure heads and structure lines. The option of whether the order line is printed in the pick list if something has been picked from the structure also applies if the structure head has been picked.

The order

Order lines are only included in pick lists if you pick something in them. Or you can choose to include them if something is picked in any of the lines. It can be a structure in which they are included, or when something is picked in the order. You can define the Structure option for both structure heads and structure lines. The option of whether the order line is printed in the pick list if something has been picked from the structure also applies if the structure head has been picked.

Suppress

Product no.

Product no. will be hidden. For example, it might be appropriate not to display product numbers if they are used as text and group discount codes.

Quantity

Quantity will be hidden.

Price and discount

Price and Discount will be hidden.

Amount

Amount will be hidden.

Cost price and cost

Cost price and cost will be hidden.

Requested delivery date

Required delivery date will be hidden. You might also want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Confirmed delivery date

Confirmed delivery date will be hidden. You might want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Other dates

Original confirmed delivery date, Sent date and Arrival/departure date will be hidden. You might also want to exempt delivery dates from printing on structure lines if you are going to delivery the structure collectively.

Memo

Order line memos will not be displayed on order documents.

Excluded on

Invoices/credit notes

The order line is excluded on invoices and credit notes.

Even if order lines are exempted from printing, they are still included in the totals. Invoices and credit notes are entered into the statistics and posted to the accounts.

Consignment notes

The order line is excluded on consignment notes.

Even if order lines are exempted from printing, they are still included in the totals.

Packing slips

The order line is excluded on packing slips.

Even if order lines are exempted from printing, they are still included in the totals.

Pick lists

The order line is excluded on pick lists.

Even if order lines are exempted from printing, they are still included in the totals.

Delivery notes

The order line is excluded on delivery notes.

Even if order lines are exempted from printing, they are still included in the totals.

Order confirmations

The order line is excluded on order confirmations.

Even if order lines are exempted from printing, they are still included in the totals.

Quotations

The order line is excluded on quotations.

Even if order lines are exempted from printing, they are still included in the totals.

Purchase orders

The order line is excluded on purchase orders.

Even if order lines are exempted from printing, they are still included in the totals.

Inquiries

The order line is excluded on inquiries.

Even if order lines are exempted from printing, they are still included in the totals.

Production orders

The order line is excluded on production orders.

Even if order lines are exempted from printing, they are still included in the totals.

If 0

The order line is excluded if the quantity is 0.

Tip:

This can be relevant in connection with structures in which you enter quantities after expansion and do not want to display lines with no quantities.

Post processing

Do not include totals

Revenue

You can select the Revenue check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of amounts/weights and dimensions in the structure head and structure lines. This can be when either the price is suggested in both places, or amounts are accumulated in the structure head. Weights and dimensions can also seperately be excluded from being calculated from the order line to the order head.

Note:

Selecting this check box also omits the row from being posted.

Sales costs

You can select the Sales costs check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of costs in the structure head and structure lines. This can be when the cost price is suggested in both places, or costs are accumulated in the structure head.

Note:

Selecting this check box also omits the row from being posted.

Production costs

You can select the Production costs check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling of costs in the structure head and structure lines. This can be when the cost price is suggested in both places, or costs are accumulated in the structure head.

Note:

Selecting this check box also omits the row from being posted.

Weight and Volume

You can select the Weight and Volume check box if you do not want an order line to be included in order totals and group totals. You then avoid duplicate totalling weights and dimensions in the structure head and structure lines. This can be when values are suggested in both places, or accumulated in the structure head.

Exclude from accounting

Revenue

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Sales costs

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Sales costs, if exempt from warehousing

If you have selected this field and select the Exempt from warehousing field under Processing method/Warehouse, the Sales costs field is automatically selected under Processing method/Post processing/Exclude from accounting. If you deselect the Exempt from warehousing field, the Sales costs field is automatically deselected. This also applies to the Exempt from warehousing field in the Order line table.

Production costs

If you select the Revenue check box the totals are not posted to accounts. When you choose to exempt totals, the corresponding check box to exempt from posting is greyed out. If the order line is not to be included when you post revenue, it is not included in the d/c ledger amount and in general ledger transactions for sales, discounts, additions, special taxes, invoice fees, VAT and rounding. If costs are not to be included when you post to accounts, no voucher is produced with general ledger transactions for product cost, freight and customs. Even if amounts in structure lines are accumulated in the structure head, you can choose to post the structure lines instead of the structure head. This is useful because they can have different tax and accounting groups and account sets.

Note:

Selecting this option will also exclude accounting of transaction types 5 - Further processing, 8 - Stock transfer and 4 - Adjustment/internal issue, including corrections from stock count.

Exclude from statistics

Revenue

The price fields and amounts are not filled in for product transactions.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Sales costs

The cost price fields for sales are not filled in for product transactions.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Production costs

The cost price fields for incurred costs are not filled in for product transactions. This selection applies to fields showing both current price/amount and cost price etc.

Note:

If you have chosen not to include both revenue and costs in statistics, no product transactions are produced. This might be relevant, for example, when limiting space and time for products that you no longer need to follow up for statistical purposes.

Other accounting rules

Post temp. stock value

You post the debit/credit product cost upon finishing, and upon receipt of invoice and invoicing these postings are reversed.

Accrual accounting to end of year

You can apply accrual accounting of income and expenses from a sale from the sales date until 31.12.

Note:

This calculation does not use accounting periods, but is valid for the calendar year.

Misc.

Group processing

(From the Structure table)

None

Group discount

You can insert lines into orders to calculate group discounts or group totals. You enter the product number into a row in the Product table, where you have selected Group discount or Group total in the Processing dialog box. You can also insert default text in the Description field. You enter the size of the discount or addition in the Discount fields in the order line. You show additions with a minus sign. You can also complete the Discount fields yourself if you select Group total, which causes the discount to be deducted from the total that you see in the line.

Group total

You can insert lines into orders to calculate group discounts or group totals. You enter the product number into a row in the Product table, where you have selected Group discount or Group total in the Processing dialog box. You can also insert default text in the Description field. You enter the size of the discount or addition in the Discount fields in the order line. You show additions with a minus sign. You can also complete the Discount fields yourself if you select Group total, which causes the discount to be deducted from the total that you see in the line.

Time to next invoice

Weeks instead of months

If you do not check the Weeks instead of months box, the time unit for the Time to next field is months.

Always last day of month

A check here leads to the next order line being set to the last day of the month and will therefore be 30^th, 31^st pr 28^th, depending on how many days there are in the month.

Use Quarter Days

Not used in this country, but Quarter days is a term unique to the UK and applies to the letting of property. The days are 25.3, 24.6, 29.9 and 25.12. It is assumed that a check has been inserted for the last of the month and if Quarter days has been checked, the Last of the month will be set.

One line per time unit

If you select the 1 line per time unit check box, one line is displayed per week or month.

No stock handling on new line

If you have filled in the Time to next field on an order line, e.g. in connection with a hire order, a new order line will be added when invoicing. This order line will not be stock handled if you have selected the No stock handling on new line.

Misc.

Product free of interest

The order line will be exempt from interest calculation.

Purchase product

You can select this option if the product is a purchase product that is not normally held in stock. You can call up the Purchase product field to the order line, showing the same selection. If you want to change the field, the associated Processing method field is also updated.

Suspended

Selected automatically when processing incoming product catalogue, if the product has transactions and is identified by the incoming catalogue as "deleted".

The parameter is for information only and has no functional use.

Memos and pictures

Copy memo from product

The memo from the Product table is copied to the order lines so that it appears in the order.

Note:

If you have selected the Copy memo from product or Copy memo from structure check boxes on the Misc. page in the Processing method field in the Product table, only the file reference is copied from the Product table to the Order line table, not the physical file.

If you do not want anyone to make changes in the memo files for products, you must write-protect them.

Copy memo from structure

The memo file name entered in the structure lines is copied to the order lines.

Copy picture from product

The picture file name from the Product table is copied to the order lines so that it appears in the order.

External

External processing

Show on Web

This product will be shown in Zpider.

Exclude from CRM

This product will not transferred to Visma CRM.

Exclude from external system

Exclude from Visma Mobile

Exclude from Visma On Demand

Appointment

Agreement rules

Appointment product

Calculate full time over midnight

Update balance rules

Do not update invoiceable

The Quantity is not updated in the Time schedule balance table.

Do not update incurred

The Incurred is not updated in the Time schedule balance table.

Do not update reserved

The Time estimate in quantity is not updated in the Time schedule balance table.

Update overtime

The Overtime field in the Time schedule balance table is updated.

Overtime affects the Appointment balance incurred time and Overtime fields of the Time schedule balance table and in turn also the Flextime CB field.

Note:

Special for the Appointment table: To select this value, the Wage sort and Wage rate no. must be filled. If either of these fields have a value, the Res. no. must be filled in to retrieve Wage sort and Wage rate no.

Update flex correction

The Flextime correction field in the Time schedule balance table is updated and in turn also the Flextime CB field.

Approval rules

Approve disabled

The Appointment cannot be approved.

Note:

Can only be changed by User with the Allow update on appointment processing approve disabled option selected in the User pref. field in the User table. If the Appointment is confirmed, this change does not affect the Time schedule balance and you must update the Time schedule balance manually.

Requires approval by responsible

The Official field must be selected for the Appointment. Can be selected if you select the rule to apply in the CRM processing dialog box in the Company information table.

Ignore credit check

The Appointment is excluded from credit control.

Transfer to order rules

Enabled

Disabled

Allow uncompleted

Must approve time schedule

Copy case number

This setting depends on which organisational unit number is defined in the Company information table in the Case org. unit field. The value for this organisational unit is copied to order number, so that you avoid entering the same value twice when the order number has the same number as the specified organisational unit. The field is used by Visma Lawyer.

Cost only

The price will not be transferred to an order line.

Get new price from price matrix

New prices from the Price- and discount matrix table is obtained when transferring to order.

Booking rules

Block overbooking

You cannot reserve a resource more than once in the same period.

Suppress partly booked message

You do not receive a message when you enter time for a resource which you partly booked.

On all dialog box pages there is a double set of check boxes. The first column of check boxes is the main column, and this relates to the actual row. The second column is only relevant for structure products. This column describes the behaviour of the structure lines and is only available from the Product table and only when the product is a structure head.

Warehousing

Exempt from warehousing

The product is, for example, a service and is not held in any warehouse must not be included in the warehousing routine. No tracking will be done for stock balances and stock changes, and there will be no shipments processed.

Note:

If an increase order line has some reservations linked to the order line's shipments, it will not be possible to select this field. You must first cancel the decrease orders that have reservations against this order line.

The new row after invoicing and finishing for hire of products will automatically be exempt from warehousing. If you have registered an order with a product which is to be hired out and the product which you have registered is in stock, the stock will be reduced on finishing.

Note:

If you try to write or copy a number that contains this check box, and something is reserved against the shipments for this order line, the following message appears in the Status bar: You are not allowed to turn off warehousing when something is reserved against any shipments on the reservation lines of the order line.

Reservation method

Reserve on save

The quantity will be reserved when you save.

Reserve from given shipment

The reservation on the order will only take place from this shipment.

When entering an order, you can also reserve the product on the order line from the transaction types 2 - Hire and 3 - Loan.

This only works if a shipment number has been entered on the order line regardless of the transaction type. If a full delivery cannot be made, the surplus quantity is assigned to back order.

If this check box is not selected and a shipment number has been entered, the shipment number that is specified will be reserved. If the Shipment no. field is blank, it will be reserved in accordance with FIFO.

Only reserve if the whole quantity is available in stock

This option works with the parameter Reserve only if the whole quantity is available.

Suggest shipment no. 1

Shipment number 1 is suggested when you enter the product number on order lines.

Tip:

If you always want to use shipment number 1 you can select the Only one shipment field in the Company information table.

Note:

This is a method that we do not recommend for those running warehouse management of the products.

No reservation on goods received

Sales order lines are not reserved against purchase and production order lines when goods are received.

(From the Structure table)

Reserve available quantity

Reserve only if the whole quantity is available

The shipment is not reserved unless the whole quantity is available.

Meet reservations req. even if not available

This field is no longer in use. Be aware the field may be removed in later versions.

Picking method

Pick complete order line

If you have chosen to pick the entire order line, the order line is only included on printouts of pick lists if there are more of the remaining quantity that you can pick. If you have to pick the whole structure or the same share of the structure lines, this can also block structures from being picked. If you have to pick the whole order in one lot, you can find a corresponding option in the dialog box for customer and order options.

Do not withdraw picking if finishing less

No previous reservations or items picked will be withdrawn when you finish them in an order line or reservation line.

Picking after invoicing

This option allows reservation handling to be postponed until invoicing has been done. The products are not picked on finishing and invoicing, and you can pick after invoicing. If you select this check box, and do not create reservations before invoicing, the following items are reduced on picking instead of on finishing/invoicing:

• Stock and reservations in the Stock balance table.
• Shipments.
• Unrealised stock changes in the Stock balance and Stock change tables.

Note:

Picking after invoicing will not work if using Reserve on save or creating manual reservations.

If the products are not picked before finishing or invoicing, only the Finished and Invoiced/realised quantity fields in the order lines are updated, and accounting vouchers are generated. Product transactions are not created, as there is nowhere to save the references. Only when the lines are picked, either by printing a pick list or using the Pick NOW field, are Reservation and Product transaction updated together with the Shipment, Stock balance and Stock change tables.

Note:

There are no product transactions for these invoicing actions until after picking.

Note:

Order lines that are processed in this way have two realisation journal lines:

• One on invoicing, which does not have a product transaction to refer to.
• One on picking, which does not have a Voucher jour. no. to refer to.

Note:

If you have selected the Picking after invoicing field, two lines are created in the Realisation journal table instead of one. One is created on invoicing, and one when the order is picked. The two lines have a different value in the Origin field:

• 9 - Order processing
• 38 - Order processing with picking after invoicing

If you would like to get payments in advance, the recommended method is to use the processing Create prepayment line in Order table.

Finish picked quantity with menu choice

You select this option if you want to finish what is missing by finishing the entire picked quantity.

Keep reservations even if picking less

No previous reservations beyond those already picked will be withdrawn when you finish them in an order line or reservation line.

Exception

Allow non-existent shipment numbers

A warning is given when you enter a shipment number that does not exist for a product or stock combination in an order line. If the shipment does not exist, a new shipment will be created with this number. The shipment can also have been deleted because it has been emptied. If you want to retain shipments you must select the Keep shipments check box under the Order processing 2 field in the Company information table.

Do not process shipments in FIFO order

Shipments are not investigated in FIFO order unless the reservation requirements can be satisfied.

Add shipments with negative availability

Shipments with negative availability will be added if there is still a balance to reserve, after all shipments of the product have been investigated. This also applies if it is a direct order, a cash order or a realised order.

Note:

When you create a negative shipment, the Serial no., Location, Use by date, Order no. and Cost price fields from the order line are transferred to the shipment. They are then also included in the Reservation table, in product transactions and when posting to accounts.

You can use the Add shipments with negative availability field to return goods in unrealised purchase order lines, even if the goods are reserved in a sales order.

Note:

In such instances no new "negative new shipment" is created, but instead the shipment to which the goods were delivered is assigned negative availability.

Serial number

Reservation

One shipment per unit at stock increase

You will have one shipment per item for a product. One shipment for each serial number is generated if there is a goods receipt, production credit note or other stock increases.

One reservation line per unit at stock reduction

You will have one reservation row per serial number for a product. One reservation row for each serial number is generated if there is a finished sales order, further processing, production or other stock reductions.

Select this field if you only want to generate reservations for outgoing deliveries with serial numbers and not for receipts. This will guarantee traceability of serial numbers, because one stock transaction is produced for each reservation.

Reserve serial no. at picking

By default there is no reservation when you have registered a product as a serial number. You must select this check box if you want the pick list to generate reservation lines. The order lines are processed by the pick list, which enables you to run the pick list and define which serial numbers were picked upon finishing. The Stock balance table is updated with the quantity reserved without reservation lines being automatically generated. The order line is updated in the Picked and Picked without reservation fields. When this order line is finished, the Stock balance table is not updated with the quantity reserved, as this was done when the pick list was printed.

Calculate "Finish NOW" when entering serial no.

The value in the Finish NOW field in the order line increases when you register the serial number in the Order line, Reservation and Serial no. tables. If you delete the serial number the value in the Finish NOW field is reduced.

Note:

If you want to add the serial number before finishing the stock increase in the Reservation table, you cannot select this check box.

Reject

Duplicate serial no.

You select this check box if you want to reject duplications of the same serial number for an order line in the Serial no. and Reservation tables. This also prevents duplicate entry with the bar code reader. If there is a stock increase in the Order line and Reservation tables, a check will be made in the Product transaction table to see whether this serial number has been used before.

Non-existent serial no.

A check is done if the registered serial number is in the Shipment table. You receive a message in the status bar from the Order line and Reservation tables if the serial number already exists, while in the Serial no. table you receive a message dialog box on screen.

Structure

Structure head

Product is structure head

Expand structure on transaction type

Sales

Hire

Loan

Adjustment/internal issue

Further processing

Purchase

Production

Stock transfer

Picking of structures

(From the Structure table)

Pick individual structure lines

Pick same fraction of structure lines

The same proportion of the quantities in all structure lines is picked as is included in the structure. The order line with the lowest share determines how much is picked. If not everything in the structure line is picked, the share is calculated as follows: The quantity picked in each structure line is rounded off to the closest number divisible by the quotient of the total number of structure lines and the total number in the structure head. The Balance to pick field in the structure head shows how many complete structure still have to be picked.

Pick complete structure

The structure can only be picked if the quantities can be picked.

Distribute amounts on structure lines

The amount in the structure head is distributed among the structure lines when the structure is expanded.

• Weights: distribution then takes place in accordance with the values in the Structure weight field in the Structure table. The amount in a structure line is set equal to the amount in the structure head multiplied by the weight of the line and divided by the sum of the weights.
• Calculate prices: The prices in the structure lines are calculated at the same time as the amount in the line divided by the quantity in the line. This selection applies to structure heads with transaction type 1, and mean that the check box is selected so that prices are not retrieved for structure lines when the structure is expanded.
• Process substructures: If you choose to expand substructures in the Structure table, the amount in a substructure line is distributed down among sub-product lines. You must check the option to distribute amounts among structure lines in the 2nd column in the dialog box for the structure head or in the Structure table.
• Recalculate: If you change prices, discounts or other fields that change the amount in the current currency in the order line for a structure heading, the amounts and prices in the structure line will be recalculated.

Finish structure line from structure head

You can finish a structure from the Main product and it will calculate a relationship for the structure lines. This also assumes that the check for Pick same fraction of structure lines has been used.

Do not calculate price quantity in structure head

The amount in the structure head is multiplied by the price quantity of the product in the structure head, and not by the price quantity of orders with transaction type 7 - Production.

Structure lines

Accumulate in structure head

Revenue

Revenue in sales order lines will be accumulated in the structure head. If you have orders with transaction types 2 - Hire and 3 - Loan, you must have specified the hire price in the Price- and discount matrix table. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding check box for posting revenue in the After processing tab.

Sales costs

The costs in sales order lines will be accumulated in the structure head. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding box for posting costs in the After processing tab.

Production costs

Costs and amounts in production orders will be accumulated in the structure head. Accumulation takes place when you save and in order documents. To avoid duplicate posting, you must select the corresponding box for posting production costs in the After processing tab.

Fixed quantity (regardless of qty. in structure head)

The quantity in the structure line is not multiplied by the quantity in the structure head when the structure expands, or if you subsequently change the quantity in the structure head.

Add lead time from structure head

The lead time and transport time in the structure head are added when calculating the preferred delivery date and arrival/departure date for purchase and production orders. The lead time and transport time from the structure line are also added.

Expand substructure

Display the substructures in the order lines.

Raw material

Prices