Business NXT documentation

Home
Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
Order processes
Purchase order process
Invoice receival
When you have received the goods in a purchase order, you finish the order. The quantity of goods is then registered as Available stock in the Stock balance and Shipment tables.

Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
- Base data
  The tables in this section include base data that applies to products.
- Products
  Product information in Business NXT is divided into a number of tables.
- Warehouse
  This section deals with the various tables, layouts and processes that affect the warehouse.
- Purchase estimates
  The purchase estimate process is described in the Order processes section.
- Order processes
  - Sales order process
  - Purchase estimate process
    Purchase estimates can be generated from the Stock balance table with different ordering methods depending on product sales pattern. The purchase estimates are generated by printing the Purchase estimate report.
  - Purchase order process
    - Purchase order registration
      After the demand has been identified, the next step in the purchase order process is to register the order into the system. Once it's registered, it will be used to track and to update the progress of the purchase order process.
    - Sending to Approval
      Purchase order approval is a process that involves sending the order to the appropriate stakeholders for them to either approve or reject it before it goes to the supplier.
    - Send purchase order
      This processing creates a document that is sent to the supplier with requests for products or services as an order.
    - Confirmation
      This processing is used to mark purchase orders as confirmed by the supplier.
    - Sent
      This processing is used to label purchase orders that have been sent from the supplier.
    - Goods receival
      When a delivery of physical goods arrive from a supplier to the warehouse it must be handled in a goods receival process to get it into the warehouse and in the system.
    - Invoice receival
      When you have received the goods in a purchase order, you finish the order. The quantity of goods is then registered as Available stock in the Stock balance and Shipment tables.
  - Order match
    In Business NXT you can use the order match function to update purchase orders with incoming invoices from AutoInvoice. This ensures that the values in logistics and accounting are updated at the same time and with correct value.
  - Production order process
    A production order is an internal order that will produce a stock keeping product based on a structure of components, raw materials.
  - Allocated order process
    You can generate purchase orders and production orders on the basis of sales orders. You have access to the processing both from the sales order and from the sales order lines.
  - Stock adjustment process
    The stock adjustment process is used to correct the inventory internally.
  - General settings in the print dialog
  - Creating and sending documents
    When you have selected order documents and click Send, you can make settings for the documents in the Create and send documents dialog before sending.
- Orders
  Business NXT provides a variety of functionalities to ensure efficient handling of orders.
- Statistics
  The following tables and processes are related to statistics.

Invoice receival

When you have received the goods in a purchase order, you finish the order. The quantity of goods is then registered as Available stock in the Stock balance and Shipment tables.

The goods remain as Unrealised stock inc. until you report receipt of invoice. The quantity also remains in the In purchase field in the Stock change table until you have received the invoice.

Note:

For orders in foreign currency where the exchange rate is to be changed before receiving an invoice, it has to be changed both in the order head and in the order lines. If not, posting to the general ledger will be inaccurate, since the value for the supplier ledger posting will be fetched from the order head and the value for the warehouse posting will be fetched from the order line.

When performing the Received invoice processing, you can do this on orders one by one and on a selection of orders.

Note:

The Received invoice processing only handles one order per invoice, not batch invoices.

See also: Received invoice

Correcting costs

When receiving invoices product transactions for the shipment using temporary costs is processed in the following way:

If the cost price, freight or customs have been changed, the following is done:

The original values are referred to in dedicated fields in the transactions.
The ordinary fields are updated.
The cost price in the cost currency is defined from the cost currency in the transactions and the costs incurred are recalculated.
In the dialog for the Trans. status field in the Product transaction table, Costs corrected is selected and Temporary costs is not selected.

The process stops when the whole quantity for which you have received an invoice has been processed. If the quantity in the final transaction doesn't correspond with the remaining quantity for which you have received an invoice, the last transaction will be split as follows:

The processed quantity will be separated into a new transaction with the new costs. This is allocated the next free transaction number for the same order journal. The remaining quantity remains in the original transaction, and will be the first transaction to be processed next time an invoice is received.