Business NXT documentation

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Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
Order processes
Purchase order process
Goods receival
When a delivery of physical goods arrive from a supplier to the warehouse it must be handled in a goods receival process to get it into the warehouse and in the system.

Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
- Base data
  The tables in this section include base data that applies to products.
- Products
  Product information in Business NXT is divided into a number of tables.
- Warehouse
  This section deals with the various tables, layouts and processes that affect the warehouse.
- Purchase estimates
  The purchase estimate process is described in the Order processes section.
- Order processes
  - Sales order process
  - Purchase estimate process
    Purchase estimates can be generated from the Stock balance table with different ordering methods depending on product sales pattern. The purchase estimates are generated by printing the Purchase estimate report.
  - Purchase order process
    - Purchase order registration
      After the demand has been identified, the next step in the purchase order process is to register the order into the system. Once it's registered, it will be used to track and to update the progress of the purchase order process.
    - Sending to Approval
      Purchase order approval is a process that involves sending the order to the appropriate stakeholders for them to either approve or reject it before it goes to the supplier.
    - Send purchase order
      This processing creates a document that is sent to the supplier with requests for products or services as an order.
    - Confirmation
      This processing is used to mark purchase orders as confirmed by the supplier.
    - Sent
      This processing is used to label purchase orders that have been sent from the supplier.
    - Goods receival
      When a delivery of physical goods arrive from a supplier to the warehouse it must be handled in a goods receival process to get it into the warehouse and in the system.
    - Invoice receival
      When you have received the goods in a purchase order, you finish the order. The quantity of goods is then registered as Available stock in the Stock balance and Shipment tables.
  - Order match
    In Business NXT you can use the order match function to update purchase orders with incoming invoices from AutoInvoice. This ensures that the values in logistics and accounting are updated at the same time and with correct value.
  - Production order process
    A production order is an internal order that will produce a stock keeping product based on a structure of components, raw materials.
  - Allocated order process
    You can generate purchase orders and production orders on the basis of sales orders. You have access to the processing both from the sales order and from the sales order lines.
  - Stock adjustment process
    The stock adjustment process is used to correct the inventory internally.
  - General settings in the print dialog
  - Creating and sending documents
    When you have selected order documents and click Send, you can make settings for the documents in the Create and send documents dialog before sending.
- Orders
  Business NXT provides a variety of functionalities to ensure efficient handling of orders.
- Statistics
  The following tables and processes are related to statistics.

Goods receival

When a delivery of physical goods arrive from a supplier to the warehouse it must be handled in a goods receival process to get it into the warehouse and in the system.

On finishing, the goods are entered as separate shipments. You can also specify a warehouse number and location if required. You can override the location after the goods are received and this value remains after you run invoice receipt. This also applies to the Serial no. and Use by date fields.

The Finished field in the order and reservation lines is automatically updated. Goods are entered as Available stock in the Stock balance and Shipment tables, although they are still classed as Unrealised stock inc. until you register receipt of invoice. The quantity in the In purchase field in the Stock change table is counted down as soon as goods are received.

The Quantity field only shows the quantity outstanding, which is the quantity that has not been finished. When the whole purchase order is finished, there is a 0 (zero) in the field. You must not change the value in this field because a new value will be added to the original order quantity. The Total quantity field displays the original order quantity: the sum of the finished quantity and invoiceable outstanding quantity.

Starting the processing

Open the purchase order layout, and select the Goods receival tab.
- If you have received all of the goods in a purchase order, you finish the order. Select the Order that you want to process, and use Finish processing.
- If you have received all of the goods in a purchase order line, you finish the line. Select the Order line that you want to process, and use Finish processing
- If you haven't received all the quantities that you have ordered, enter how many units you have received in the Finish NOW field for each of the individual products.
Click Save.