Business NXT documentation

Home
Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
Order processes
Purchase order process
Confirmation
This processing is used to mark purchase orders as confirmed by the supplier.

Logistics
Business NXT is specially developed for companies with high demands on inventory and logistics management. The broad and advanced functionality facilitates the work of optimising logistics flows.
- Base data
  The tables in this section include base data that applies to products.
- Products
  Product information in Business NXT is divided into a number of tables.
- Warehouse
  This section deals with the various tables, layouts and processes that affect the warehouse.
- Purchase estimates
  The purchase estimate process is described in the Order processes section.
- Order processes
  - Sales order process
  - Purchase estimate process
    Purchase estimates can be generated from the Stock balance table with different ordering methods depending on product sales pattern. The purchase estimates are generated by printing the Purchase estimate report.
  - Purchase order process
    - Purchase order registration
      After the demand has been identified, the next step in the purchase order process is to register the order into the system. Once it's registered, it will be used to track and to update the progress of the purchase order process.
    - Sending to Approval
      Purchase order approval is a process that involves sending the order to the appropriate stakeholders for them to either approve or reject it before it goes to the supplier.
    - Send purchase order
      This processing creates a document that is sent to the supplier with requests for products or services as an order.
    - Confirmation
      This processing is used to mark purchase orders as confirmed by the supplier.
    - Sent
      This processing is used to label purchase orders that have been sent from the supplier.
    - Goods receival
      When a delivery of physical goods arrive from a supplier to the warehouse it must be handled in a goods receival process to get it into the warehouse and in the system.
    - Invoice receival
      When you have received the goods in a purchase order, you finish the order. The quantity of goods is then registered as Available stock in the Stock balance and Shipment tables.
  - Order match
    In Business NXT you can use the order match function to update purchase orders with incoming invoices from AutoInvoice. This ensures that the values in logistics and accounting are updated at the same time and with correct value.
  - Production order process
    A production order is an internal order that will produce a stock keeping product based on a structure of components, raw materials.
  - Allocated order process
    You can generate purchase orders and production orders on the basis of sales orders. You have access to the processing both from the sales order and from the sales order lines.
  - Stock adjustment process
    The stock adjustment process is used to correct the inventory internally.
  - General settings in the print dialog
  - Creating and sending documents
    When you have selected order documents and click Send, you can make settings for the documents in the Create and send documents dialog before sending.
- Orders
  Business NXT provides a variety of functionalities to ensure efficient handling of orders.
- Statistics
  The following tables and processes are related to statistics.

Confirmation

This processing is used to mark purchase orders as confirmed by the supplier.

The processing will set the confirmed quantity equal to the total quantity on all order lines where anything remains to be confirmed for purchase orders. This means that Total quantity is greater than Confirmed. The date is updated in both the order head and on the order lines. If you specify a value in Transport time then this is updated on the order lines and a new Arrival/departure date is calculated, and this affects the Stock change table.

If you select Reserve against all orders, the decrease order lines that are not reserved will be reserved as long as there is still a quantity to process.

The processing can be performed both on order and order lines. You can correct the values in the Confirm now column manually in case of a partial confirmation or if you want to withdraw a previous confirmed quantity.

Starting the processing

Open the Purchase order layout, and select the Confirmation tab.
Select the orders or order lines you want to process.
In the Processing menu, select Confirmed.
Make settings in the dialog:
- Date - Today's date are suggested
- Transport time
- Reserve against all orders
- Overwrite non blank dates
Finish by clicking OK.