Business NXT documentation

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System administration
This is where you find important information about configuring and monitoring Business NXT, for example about setting up user permissions and roles, and about the system logs.
Email configuration
You can set up the email functionality for the entire system or for individual companies.
E-mail system configuration processings
The following processings are available from the E-mail system configuration table.

System administration
This is where you find important information about configuring and monitoring Business NXT, for example about setting up user permissions and roles, and about the system logs.
- Access management
  You create access groups and manage access, based on access groups, from the Access management page.
- Users
  User permissions in Business NXT are managed using roles and access groups.
- Companies
  You manage companies in Business NXT Admin.
- Variables
- Task overview administration
- Approval task
- Email configuration
  You can set up the email functionality for the entire system or for individual companies.
  - E-mail system configuration
    This table is used to set up sending bulk email via SMTP.
  - E-mail system configuration processings
    The following processings are available from the E-mail system configuration table.
  - E-mail company configuration
    This table is used to configure options for sending bulk email via SMTP.
  - E-mail company configuration processings
    The following processings are available from the E-mail company configuration table.
  - E-mail templates
    Using email templates helps you to quickly create and send standardised email messages.
  - Setting up Google SMTP relay service with Business NXT
    If your organisation wants to send out documents, such as order confirmations or delivery notes by email using Google's service, the outgoing email server settings must be configured either on the system level (in the E-mail system configuration table) or for each company (in the E-mail company configuration table). The Google SMTP relay service is a part of Google Workspace.
  - Sending email using a third-party provider
    You can set up sending email using a third-party provider in Business NXT.
- Webhooks
  Webhooks are used to send real-time data between web applications, based on specific events, instead of constant polling.
- Data Model Extension (DME)
  Data model extensions allow you to extend and enhance the capabilities of the core data model.
- AI Connect
  You can use different AI-supported finance skills in Business NXT using the GAiA assistant and the AI Connect MCP server.
- Logs
  In Business NXT, some information is logged automatically, while other data can be logged if needed.
- Integrations
  For some Visma.net services that are integrated with Business NXT, you can start processings and also see the status of operations in dedicated tables.
- General Data Protection Regulation (GDPR)
  The EU General Data Protection Regulation (GDPR) replaced the Data Protection Directive 95/46/EC and was designed to harmonise data privacy laws across Europe, to protect and empower all EU citizens' data privacy and to reshape the way organisations across the region approach data privacy. The enforcement date for all EU countries was 25th of May 2018. Norway, not being a member of the EU, transposed the EU regulations into its national law in accordance with the provisions of the GDPR.

E-mail system configuration processings

The following processings are available from the E-mail system configuration table.

Change SMTP password

This processing changes password for the SMTP email profile.

Starting the processing

Select the E-mail system configuration rows you want to process.
In the Processing menu, select Change SMTP password.
Enter the old password and the new password.
Confirm the new password and click OK.

Configure OAuth2.0

This processing configures SMTP authorisation using OAuth 2.0.

The processing is used when Microsoft OAuth2.0 has been selected as authentication method in the E-mail configuration processing field.

All values in this dialog should be received from your email provider or system administrator.

Starting the processing

Select the E-mail system configuration rows you want to process.
In the Processing menu, select Configure OAuth2.0.

Make settings in the dialog:

Option	Description
Client ID	The client ID for the email configuration.
Tenant ID	The globally unique identifier (GUID) for the email domain.
Client secret	The "Password" for configuration

Test SMTP connection

This processing is used to test the SMTP connection.

The processing opens an email that will be sent using the configured SMTP settings. Type an existing e-mail address in the To: field. A test email will be sent to this address

Starting the processing

Select the E-mail system configuration rows you want to process.
In the Processing menu, select Test SMTP connection.

You will get a message that states if the email could be sent or not.