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Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
Incoming documents and invoices
Incoming documents and vouchers usually arrive from other systems. They can be, for example, new supplier invoices, expense claims or payroll vouchers.
Handling of incoming invoices
Business NXT handles incoming invoices, received from Visma.net AutoInvoice. The invoices are processed in Business NXT, and then sent to managers for approval using Visma.net Approval. After the invoices are approved, they are booked into accounting.
Receiving invoices
To be able to receive and process invoices from Visma.net AutoInvoice, to process them in Business NXT, and then send them to Visma.net Approval, the following prerequisites are required.
Creating suppliers from an incoming invoice
You can create a new supplier from an invoice delivered through Visma.net AutoInvoice.

Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
- Base data
  The tables in this section include base data for accounting.
- Budgeting
  You can create a single budget to be used during many years ahead, but you can also enter an unlimited number of budgets.
- Vouchers
  A voucher is an accounting document that serves as a record of a business transaction and verifies certain activities or expenses.
- Incoming documents and invoices
  Incoming documents and vouchers usually arrive from other systems. They can be, for example, new supplier invoices, expense claims or payroll vouchers.
  - Handling of incoming invoices
    Business NXT handles incoming invoices, received from Visma.net AutoInvoice. The invoices are processed in Business NXT, and then sent to managers for approval using Visma.net Approval. After the invoices are approved, they are booked into accounting.
    - Prerequisites for invoice handling
      The settings below in Business NXT are needed for receiving invoices from Visma.net AutoInvoice.
    - Incoming documents layout
      The Incoming documents default layout aligns the user interface with the actual work process from start to finish.
    - Receiving invoices
      To be able to receive and process invoices from Visma.net AutoInvoice, to process them in Business NXT, and then send them to Visma.net Approval, the following prerequisites are required.
      - Creating suppliers from an incoming invoice
        You can create a new supplier from an invoice delivered through Visma.net AutoInvoice.
        Default mapping for suppliers
        Content from an incoming invoice XML is mapped when creating new suppliers.
    - Processing invoices
      After downloading the documents, you can review them and perform accounting in Business NXT.
    - Approving invoices
      Invoices that have been processed in Business NXT can be sent to managers for approval using Visma.net Approval, either automatically or manually.
    - Deleting a batch or accounting document under approval
      A batch or an accounting document can't be deleted if it's part of an active approval process.
  - Handling of Visma.net Expense claims
    This section describes the overall process flow for incoming expense claims to Business NXT.
  - Storage of accounting documents
    File Service is a Business NXT service that stores accounting documents, logos for invoices and SAF-T files in Azure blob storage.
- Customer ledger
  The customer ledger is a financial record that contains detailed information about transactions between a business and its customers.
- Supplier ledger
  The supplier ledger contains detailed information about purchases, payments made, outstanding balances, and any credits or adjustments related to the supplier.
- Payment transfer
- General ledger
  The general ledger is the central accounting record of a company.
- Bank reconciliation
  The purpose of bank reconciliation is to match accounting transactions with account statement transactions from the bank.
- Capital assets
  Capital assets are any kind of property for long-term use that belongs to a company.
- Electronic VAT reporting using Business NXT - Norway
  You can use Business NXT for electronic VAT reporting, either manually or automatically using the Visma.net AutoReport integration.
- Electronic VAT reporting - Denmark (new VAT structure)
  You can use Business NXT for electronic VAT reporting automatically using the connected service Visma.net AutoReport.
- Export of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.
- Import of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.

Creating suppliers from an incoming invoice

You can create a new supplier from an invoice delivered through Visma.net AutoInvoice.

Creating a new supplier

The new supplier is created based on the invoice XML, using the Find or create supplier processing in the Accounting document table.

Note:

When downloading invoices, Find or create supplier will be run automatically, unless you have selected Do not create suppliers automatically in the Workflow processing field. In that case, you can run it manually from the Accounting document table later.

The Find or create supplier processing attempts to match Organisation no. from the Accounting document table with the corresponding value in the Associate table, and if match is not found, available data in the XML file is used to create a supplier in the Associate table. When creating a new supplier, the Sup. no. will be set based on Default supplier no. series in the Company information table, or if set, the Supplier no. series set on the supplier defined in Default supplier template no. in the Company information table.

Additional functions

When creating a new supplier using the Find or create supplier processing, some additional functions are also available:

If set in the XML, the contact person for the supplier will also be created and connected to the customer through Contact for.
All new associates will get Created automatically in Associate processing 2.
The Sup. no. of the new supplier will be set on the Accounting document that was the source.