Business NXT documentation

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Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
Incoming documents and invoices
Incoming documents and vouchers usually arrive from other systems. They can be, for example, new supplier invoices, expense claims or payroll vouchers.
Storage of accounting documents
File Service is a Business NXT service that stores accounting documents, logos for invoices and SAF-T files in Azure blob storage.

Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
- Base data
  The tables in this section include base data for accounting.
- Budgeting
  You can create a single budget to be used during many years ahead, but you can also enter an unlimited number of budgets.
- Vouchers
  A voucher is an accounting document that serves as a record of a business transaction and verifies certain activities or expenses.
- Incoming documents and invoices
  Incoming documents and vouchers usually arrive from other systems. They can be, for example, new supplier invoices, expense claims or payroll vouchers.
  - Handling of incoming invoices
    Business NXT handles incoming invoices, received from Visma.net AutoInvoice. The invoices are processed in Business NXT, and then sent to managers for approval using Visma.net Approval. After the invoices are approved, they are booked into accounting.
  - Handling of Visma.net Expense claims
    This section describes the overall process flow for incoming expense claims to Business NXT.
  - Storage of accounting documents
    File Service is a Business NXT service that stores accounting documents, logos for invoices and SAF-T files in Azure blob storage.
- Customer ledger
  The customer ledger is a financial record that contains detailed information about transactions between a business and its customers.
- Supplier ledger
  The supplier ledger contains detailed information about purchases, payments made, outstanding balances, and any credits or adjustments related to the supplier.
- Payment transfer
- General ledger
  The general ledger is the central accounting record of a company.
- Bank reconciliation
  The purpose of bank reconciliation is to match accounting transactions with account statement transactions from the bank.
- Capital assets
  Capital assets are any kind of property for long-term use that belongs to a company.
- Electronic VAT reporting using Business NXT - Norway
  You can use Business NXT for electronic VAT reporting, either manually or automatically using the Visma.net AutoReport integration.
- Electronic VAT reporting - Denmark (new VAT structure)
  You can use Business NXT for electronic VAT reporting automatically using the connected service Visma.net AutoReport.
- Export of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.
- Import of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.

Storage of accounting documents

File Service is a Business NXT service that stores accounting documents, logos for invoices and SAF-T files in Azure blob storage.

You can upload accounting documents manually using the Attach documents processing that is available for example in the Accounting document. Otherwise, they are automatically updated for all companies from Visma.net AutoInvoice by default.

When the upload to File Service from Visma.net AutoInvoice is done, all files coming from Visma.net AutoInvoice are stored in File Service. In addition, the XML with invoice data is also stored in Accounting Document Attachments, as this file is used internally by the system and thus needs to reside also in the database. This is shown in the Accounting document attachment table so that all documents regardless of where they are stored are listed here. Only documents that have a value greater than 0 in the File data field are stored in the database table Accounting document attachment. Files stored in File Service are still listed in the Accounting document table, but have the File data value 0.

In the document viewer in the side panel, all files attached to the financial transaction are displayed. Under Attach document, you find already uploaded files already on the Attached files tab, and your own files on the My files tab. You can upload and select what files to be attached under My files, and also split and merge PDF files.

Files stored in the Accounting document attachment table can be moved to File Service using the Upload to File Service processing, which means that the files are physically moved, resulting in that the File data field gets the value 0.