Business NXT documentation

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System administration
This is where you find important information about configuring and monitoring Business NXT, for example about setting up user permissions and roles, and about the system logs.
Companies
You manage companies in Business NXT Admin.
System information processings
The following processings are available from the System information table.

System administration
This is where you find important information about configuring and monitoring Business NXT, for example about setting up user permissions and roles, and about the system logs.
- Access management
  You create access groups and manage access, based on access groups, from the Access management page.
- Users
  User permissions in Business NXT are managed using roles and access groups.
- Companies
  You manage companies in Business NXT Admin.
  - System information
    This table contains a single row with information about the licensee including system settings.
  - System information processings
    The following processings are available from the System information table.
  - Address integration
    This table contains a single row with information for connecting to Visma Bizweb.
  - Company
    This table contains one row for each company database.
  - Company processings
    The following processings are available from the Company table.
  - Common table
    Each row in this table contains a definition of a secondary company that will use a certain table as a view from a primary company. The table in the secondary company will be emptied and recreated only if the row in common table is deleted at some point.
  - Company group
    This table contains one row for each company group.
  - Company group member
    This table contains one row for each company in a company group.
  - Corporation settlement account
    You use this table to create account mappings between companies.
  - Standard account
    This table is used for standard accounts defined by the Norwegian or Danish tax authorities.
  - Standard VAT code
    This table is used for standard VAT codes defined by the Norwegian or Danish tax authorities.
  - External configuration
    This table contains fields that can be used for integration with other systems.
- Variables
- Task overview administration
- Approval task
- Email configuration
  You can set up the email functionality for the entire system or for individual companies.
- Webhooks
  Webhooks are used to send real-time data between web applications, based on specific events, instead of constant polling.
- Data Model Extension (DME)
  Data model extensions allow you to extend and enhance the capabilities of the core data model.
- AI Connect
  You can use different AI-supported finance skills in Business NXT using the GAiA assistant and the AI Connect MCP server.
- Logs
  In Business NXT, some information is logged automatically, while other data can be logged if needed.
- Integrations
  For some Visma.net services that are integrated with Business NXT, you can start processings and also see the status of operations in dedicated tables.
- General Data Protection Regulation (GDPR)
  The EU General Data Protection Regulation (GDPR) replaced the Data Protection Directive 95/46/EC and was designed to harmonise data privacy laws across Europe, to protect and empower all EU citizens' data privacy and to reshape the way organisations across the region approach data privacy. The enforcement date for all EU countries was 25th of May 2018. Norway, not being a member of the EU, transposed the EU regulations into its national law in accordance with the provisions of the GDPR.

System information processings

The following processings are available from the System information table.

Change counters

You use this processing to change next unused run no., reserve voucher no., or file no..

Note:

Only a user with System supervisor permissions can run this processing.

Starting the processing

Select the System information rows you want to process.
In Processing menu, select Change counters.
For Access log no., enter the new access log no. that will be updated in the System master (Mst) table in the system database (vbsys).

Delete change log

This processing deletes records in the system change log table and all company change log tables.

Note:

Only a user with System supervisor permissions can run this processing.

No manual changes/deletions can be performed in the Company change log and System change log tables. To delete rows from the System change log table, you need to run this processing.

Starting the processing

Select the System information rows you want to process.
In Processing menu, select Delete change log.

Make settings in the dialog.

Option	Description
From date	From when you want to start the deleting of the log rows.
To date	To when you want to end the deleting of the log rows.
All companies	The Company change log for all company databases covered by the system database with Date according to the dates entered in the dialog will be deleted. A new row that logs the deletion will be inserted in the Company change log. You're not allowed to delete this row.

All rows in the System change log with Date according to the dates entered in the dialog will be deleted. A new row that logs the deletion will be inserted in the System change log. You're not allowed to delete this row.

Import

You use this processing to import data from a file.

Note:

Only a user with System supervisor permissions can run this processing.

Starting the processing

Select the System information rows you want to process.
In Processing menu, select Import.

Make settings in the dialog.

Option	Description
(ToDatabase)
(ImportMethod)	`1 - Overwrite stated fields` `2 - Replace whole rows` `3 - Add only new rows` `4 - Replace entire contents of tables`
(FileName)
(ImportMode)	`1 - Tables` `2 - Special format`
(SpecialImportFormat)	`1 - EDI` `2 - SIE4`
(SyntaxCheck)
(ConvertFromOemToAnsi)