All accounts

The Account no. is used as a reference in all tables that refer to the General ledger account. It also applies for voucher entries and budgeting, to ensure the relevant General ledger account is used. The Norwegian Standard uses four-digit account numbers.

If you want the Account no. to be made up of a minimum number of digits, enter the number in the Digits in account no. w/0 field in the Company information table. If you enter a new General ledger account with fewer digits than the number you specified in this field, Visma Business adds the relevant number of zeros in front of the digit to meet the criterion. You can still enter Account no. with more digits than the number you specified in the Digits in account no. w/0 field.

If you define a number series for General ledger account numbers in the Account no. series tables, the Account no. will be suggested accordingly. If you follow the number series, the Account no. will be a unique account reference, and you can hide the Account type field in the Voucher entry window.

1 - Customer

The account number refer to a customer.

2 - Supplier

The account number refer to a supplier.

3 - General ledger account

The account number refer to a general ledger account.

4 - Capital asset

The account number refer to a capital asset.

You define default country in the Company information table. The Country no. field is used to enter the country number that applies to the associate.

When the country number is entered, values get updated in the Language no. and Currency no. fields if you have entered this information for the relevant country in the Country table. The values can be changed if required. The country number determines, amongst other things, the parameters to be used for invoicing, reminders and calculation of interest. The field appears in two sets in the order head, and is suggested based of the customer/supplier and the recipient. If required, the country can also be edited out in forms as a part of the address, by retrieving the name of the country (or nationality code) from the Country table.

The account name is displayed in the status bar when references to the account are made during voucher entry and budgeting to help you check that you are referring to the right account. The account name is also displayed when you include a reference to the Account no. in the Company information, Currency, Voucher type, VAT rate, Automatic entry and Associate tables.

The account name can be included in lists and reports such as account listings and balance lists, as well as specific Profit and loss account and balance sheet reports.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

If you enter a postcode that exists in the Postal address table, Business NXT fills in the Postal area field and the cursor jumps to the next field.

This is relevant if you want to print completed postal giro forms in connection with reminders, interest notes and payments, or if you use electronic funds transfer. You can restrict payments to associates for whom at least one of the Bank account or Postal giro fields is completed. To do this you must select the Payment if giro no. option in the Payment processing field in the Company information table.

If you enter a Post code that exists in the Postal address table, the Postal area field is filled in and the cursor jumps to the next field. If the Post code does not exist you will see a warning in the Status bar and the cursor will then stop in the Postal area field so you can type in the Postal area manually.

Business NXT suggests the contents in the field when you enter a value in the Name field.

We recommend that you suspend all account that you post via ledger. This makes sure that the ledger entries in the general ledger are posted via ledgers, thereby also reducing the risk of differences between the ledger and the general ledger. In the General ledger account table supplied with the standard table structure, this option is selected in the General ledger account for customers and suppliers (account numbers 1500 and 2410). These are only posted in the context of automated transactions.

For customers and suppliers, the field is derived from the Trade area field in the Associate table.

On vouchers with general ledger entries for sales and purchases that are generated on the basis of orders, the turnover class is defined on the basis of the Transaction type, Trade area and Service type fields.

1 - Taxable sales

Is used for sales of taxable products. I.e. when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 0 - Taxable domestic according to VAT- and accounting inf./VAT code

2 - Non-taxable domestic sales

Is used for sales of non-taxable products. I.e. when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 1 - Non-taxable domestic

10 - Transfer of goods to EU countries

Used when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 4 - Subsidiary in another EU country
• Service type1 - Services is not selected

5 - Sale of goods to EU countries

Used when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 2 - Within other EU country
• Service type1 - Services is not selected

3 - Sale of goods outside EU/Abroad

Used when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 3 - Outside EU/Abroad
• Service type1 - Services is not selected

9 - Sale of services abroad

Used when

• the Transaction type is 1 - Sales or 2 - Hire
• the Trade area is 2 - Within other EU country, 3 - Outside EU/Abroad or 4 - Subsidiary in another EU country
• Service type1 - Services is selected

13 - Non-taxable sales

16 - Sales outside tax area

18 - Sales, taxable for purchaser

20 - Agent sales to third party

22 - Sales of services to EU countries

26 - Rent income voluntary

27 - OSS union scheme services

28 - OSS union scheme goods

29 - OSS import scheme

4 - Taxable purchases

Is used for purchases of taxable products. I.e. when

• the Transaction type is 6 - Purchase
• the Trade area is 0 - Taxable domestic according to VAT- and accounting inf./VAT code

7 - Non-taxable domestic purchases

Is used for purchases of non-taxable products. I.e. when

• the Transaction type is 6 - Purchase
• the Trade area is 1 - Non-taxable domestic

15 - Domestic purchases with reversed VAT deduction

11 - Transfer of goods between other EU countries

Used when

• the Transaction type is 6 - Purchase
• the Trade area is 5 - Transfer between other EU countries
• Service type1 - Services is not selected

6 - Purchase of goods from EU countries

Used when

• the Transaction type is 6 - Purchase
• the Trade area is 2 - Within other EU country
• Service type1 - Services is not selected

8 - Purchase of goods outside EU/Abroad

Used when

• the Transaction type is 6 - Purchase
• the Trade area is 3 - Outside EU/Abroad
• Service type1 - Services is not selected

12 - Purchase of services abroad

Used when

• the Transaction type is 6 - Purchase
• the Trade area is 2 - Within other EU country or 5 - Transfer between other EU countries
• Service type1 - Services is selected

14 - Non-taxable purchases

17 - Purchase outside tax area

19 - Purchase, taxable by purchaser

21 - Purchase of services from EU countries

23 - Domestic purchase of services

24 - Taxable product consumption

25 - Domestic purchases with reversed VAT liability

This VAT code is suggested whenever a Voucher is entered for this general ledger account. The VAT code determines the type of VAT and the VAT rate to apply to the voucher.

If you imported the standard table structure during setup, the most common VAT code will have been entered in this table.

A General ledger account which is taxable (i.e. turnover class 1 or 4), MUST have a VAT code which calculates received or paid VAT respectively. The VAT class determines which accounts are added up in the total taxable purchases and sales for the VAT statement. These figures will not agree with the automatically posted taxes if vouchers have been posted with a VAT code that does NOT correspond to the VAT class.