Open customer entry

Visma Business accumulates the fields for invoice entries which are matched with entries with the origination code for writing off payments

Visma Business accumulates the fields for invoice entries which are matched with entries with the origination code for writing off payments

Visma Business accumulates the fields for invoice entries which are matched with entries with the origination code for writing off payments. Acc. w/off variance amount in EURO is not in the database, but shows Acc. w/off variance amount in currency.

If the standard currency, given in the Company information table is defined as Currency type 2 or 3 in the Currency table, the Amount in EURO will be calculated with the exchange rate given for Euro in Sales rate field in the Currency table.

The transaction has been approved for payment in Visma.net Approval. When this token follows the payment, approval of the payment in Visma.net AutoPay should not be required.

Used in Visma.net AutoPay for viewing of invoices.

Details about the payment can be seen using the View payment details processing.

If you did not complete the field during entry, Visma Business will retrieve the giro number from the Bank account or Postal giro field for the relevant associate in the Associate table.

The value in the field is also transferred to the Payment line table when you create a payment suggestion.

This field is also used for IBAN bank account numbers, depending on the recipient's country. You must in some cases also complete the Bank branch and Swift code fields. Which fields you must complete depend on the recipients country requirements. You can contact your bank or supplier for more information about this.

1 - Change due date

2 - Pause debt

3 - Cancel pause

9 - Close debt

10 - Approve for debt collection

If no cash amount is entered on the voucher line, but a payment term with a cash discount has been entered, the cash amount will be calculated during the update and inserted on this record

If no Cash amount is entered on the Voucher line, but a payment term with a cash discount has been entered, the cash amount will be calculated during the update and inserted on this record

If you have not entered the cash due date on an invoice, it is calculated on the basis of the Voucher date and Payment terms if the Payment terms carries a cash discount %.

The date is validated using the regional settings in Windows.

The amount fields for the transaction are updated with the accumulated Client interest amount plus the value in the Client interest proposal amount field.

If you have selected Convert client interest in foreign exchange to default exchange in the Bank account processing field in the Bank account table, the Client interest amount field is converted at the current exchange rate with reference to the Client interest proposal amount in currency field.

Visma Business updates the client interest amount fields for the transaction with the accumulated Client interest amount in currency plus the value in the Client interest proposal amount in currency field.

The amount is converted using the current exchange rate with reference to the currency for the transaction. If you have selected Convert client interest rates in currency to default currency in the Bank account processing field in the Bank account table, the Client interest amount field is converted at the current exchange rate with reference to the Client interest proposal amount in currency field.

The date is validated using the regional settings in Windows.

Settings from the Bank account and Client processing fields are taken into account. The value in the field is not accumulated, but is overwritten with new values. Client interest proposal amount and Client interest proposal amount in currency are calculated using the same interest rate. When you post this, reference is made to whether it is to be processed in domestic amount or in currency amount. You can change the value in the field, and the change is taken into account when you post client interest. The field is emptied when you run the Delete interest proposal processing in the Associate table.

Client interest proposal amount in currency is calculated using the same Interest rate as Client interest rate amount. When you post this, reference is made to whether it is to be processed in domestic amount or in currency amount. You can change the value in the field, and the change is taken into account when you post client interest. The field is emptied when you run the Delete interest proposal processing in the Associate table.

If the Client interest to date field is blank, this field is updated with the voucher date. You can change the value in the field, and the change is taken into account when you post client interest. The field is emptied when you run the Delete interest proposal processing in the Associate table.

The date is validated using the regional settings in Windows.

This field is used when calculating the Client interest proposal amount. You can change the value in the field, and the change is taken into account when you post client interest. The field is emptied when you run the Delete interest proposal processing in the Associate table.

The date is validated using the regional settings in Windows.

The date is validated using the regional settings in Windows.

1 - Outlay

2 - Client responsibility 1

3 - Client responsibility 2

4 - Client responsibility 3

The field can be used for selection of credit amounts. Eg for reporting and analysis purposes

The cross reference can be entered in the Cross reference field on the voucher and will update this field on customer transactions, open customer entries, supplier transactions and open supplier entries.

If a cross reference has been entered on a voucher, this voucher will match against the open supplier entry or an open customer entry with the same value in its reference field.

The cross reference can also be entered or overridden direct in the Open supplier entry or the Open supplier entry table, to complete the entries before running the Match references processing in these tables.

The Cross reference field in the Customer transaction table and the Supplier transaction table will show the reference of the open entry to which the transaction was matched, but only if the matching was performed by running the processing Match entry-for-entry.

If postings are made to both debit and credit accounts in the same voucher line, the Cross-account no. and Cross-account type fields indicate the customer, supplier, Capital assetor General ledger accountaccount relating to the other transaction generated from the voucher line.

If the Posting errors account from the Company information table has been used, because the original account is non-existent, the Cross-account no. and Cross-account type fields indicate instead the customer, supplier, Capital asset or General ledger account to which you attempted to post the voucher.

If postings are made to both debit and credit accounts in the same voucher line, the Cross-account no. and Cross-account type fields indicate the customer, supplier, Capital asset or General ledger account account relating to the other transaction.

If the Posting errors account from the Company information table has been used, because the original account is non-existent, the Cross-account no. and Cross-account type fields indicate instead the customer, supplier, Capital asset or General ledger account to which you attempted to post the voucher.

1 - Customer

The account number refer to a customer.

2 - Supplier

The account number refer to a supplier.

3 - General ledger account

The account number refer to a general ledger account.

4 - Capital asset

The account number refer to a capital asset.

The field originally contains the same value as the Outstanding amount, or the Posted amount field if the correction is run on General ledger transaction or Capital asset transaction.

Each time the Currency correction processing is run, the field will be updated with the product of Curr. corr. exch. rate and Outstanding amount in currency or the Amount in currency if the correction is run on General ledger transaction or Capital asset transaction.

If no exchange rate adjustment has been performed, the field shows the same value as the Value date field.

The date is validated using the regional settings in Windows.

The field is updated when you run the Transfer corrections to table processing from the Currency correction data table. If no exchange rate adjustment has ever been performed, the field shows the same value as the Exchange rate field, which is inherited from the voucher.

The currency number is normally inherited from the voucher. If no currency number was entered on the voucher, the field will anyway be updated with the Currency no. from the Company information table.

If the field is already filled in, the value is overwritten by the bank reconciliation system. If bank reconciliation is not in use the field can be used manually.

The date is validated using the regional settings in Windows.

If the field is already filled in, the value is overwritten by the bank reconciliation system. If bank reconciliation is not in use the field can be used manually.

The date is validated using the regional settings in Windows.

0 - No action required

1 - Suggested

2 - Approved

The case no from the debt collection company will be updated when the debt collection company's web portal responds after Open customer entry has been exported to the debt collection company.

An "x" in the field indicates that the Open customer entry is subject to debt collection. If blank, indicates that the Open customer entry is subject to reminder process.

The field contains a GUID value generated by Visma Business when running the processing Send to AutoCollect. The value follows the Open customer entry to the debt collection company.

Date when the Open customer entry row was updated from the debt collection company.

The date is validated using the regional settings in Windows.

Time when row was updated from the debt collection company.

Response message from the debt collection company after matching amount against Open customer entry subject to debt collection by the debt collection company.

Amount in standard currency that has been remitted and processed in Visma Business and shall be matched against the Open customer entry subject to debt collection by the debt collection company.

The date is validated using the regional settings in Windows.

The field contains the unpaid/remaining fee amount debited by the debt collection company.

The field contains the unpaid/remaining interest amount calculated and debited by the debt collection company.

The values in this field are given by the debt collection company after using the processing Send to AutoCollect or Change debt collection status.

The Outstanding amount also contains accrued Interest amount calculated by the debt collection company.

The number is visualised and can be changed in the Change counters processings dialog in the Company information table.

Date when Open customer entry was sent to debt collection company with the Send to AutoCollect processing.

The date is validated using the regional settings in Windows.

Time when Open customer entry was sent to debt collection company with the Send to AutoCollect processing.

Possible statuses are given by the debt collection agency and will be updated from debt collection agency when running the Retrieve AutoCollect information processing.

The date is validated using the regional settings in Windows.

Already sent to AutoCollect

Invoice free of reminders

Sent to debt collection

Invoice exempt from debt collection

Not within the days of grace in the debt collection agreement

Outstanding amount in currency for the invoice is not greater than 0

Outstanding amount for the invoice is not within the minimum amount in the debt collection agreement

No. of reminders sent not 0

No. of reminders sent not greater than 0

No. of reminders sent in debt collection agreement not fulfilled

Cannot find customer in Associate table

Customer exempt from debt collection

Customer is free of reminders

Cannot find name on customer in Associate table

Cannot find post code on customer in Associate table

Cannot find postal area on customer in Associate table

Voucher type is empty

Cannot find voucher type in voucher type table

Debt collection voucher type is empty on voucher type

Current customer balance is less than or equal to zero

Not sent to AutoCollect because unmatched payments or credit notes

Cannot find person ID on customer in Associate table

Cannot find organisation no. on customer in Associate table

Debt collection voucher type is not set as an invoice

Debt collection voucher type has multiple selections that are illegal

The receiver of the products. It will only have a value if the receiver of the product is different from the receiver of the invoice.

If you have not entered a due date on an invoice voucher, it will be calculated on the basis of the Voucher date and the Payment terms fields. If you have not entered the due date (i.e. the payment date) in payments and credit notes vouchers, it is set equal to the voucher date.

Due date can be overridden. The new date is used for Reminder, interest computation and payment history.

The Due date field is also used when you execute the Create payment suggestion processing from the corresponding open entry table. A selection will be made in relation to the outlay date.

The date is validated using the regional settings in Windows.

The Empl. no. is a unique number identifying one specific Employee.

If several errors are detected, they are listed with a comma separating them.

Illegal value date

Unknown organisational unit 1

Unknown organisational unit 2

Unknown organisational unit 3

Unknown organisational unit 4

Unknown organisational unit 5

Unknown organisational unit 6

Unknown debit account, Cust. no., Account no. or Cap. asset no.

Unknown credit account, Cust. no., Account no. or Cap. asset no.

Unknown debit VAT code or VAT code

Unknown credit VAT code or VAT code

Unknown debit VAT rate

Unknown credit VAT rate

Unknown debit investment tax

Unknown credit investment tax

Unknown debit payment terms

Unknown credit payment terms

Unknown distribution key

Illegal debit turnover cl. or Turnover class

Illegal credit turnover cl. or Turnover class

Missing credit turnover cl. or Turnover class

The grace period for the debit has exceeded

The grace period for the credit has exceeded

Unknown organisational unit 7

Unknown organisational unit 8

Unknown organisational unit 9

Unknown organisational unit 10

Unknown organisational unit 11

Unknown organisational unit 12

Missing accounting period

Is updated from the Voucher table.

Is updated from the Voucher table.

If the field is already filled in, the value is overwritten by the bank reconciliation system. The value is updated from Voucher. If a bank reconciliation system is not in use the field can be used manually.

If the field is already filled in, the value is overwritten by the bank reconciliation system. The value is updated from Voucher. If a bank reconciliation system is not in use the field can be used manually.

If the field is already filled in, the value is overwritten by the bank reconciliation system. The value is updated from Voucher. If a bank reconciliation system is not in use the field can be used manually.

The fixed amount is given on the voucher and can contain of eg freight, packaging, insurance or other parts of the total invoice amount from which no cash discount shall be deducted.

The fixed amount in currency is given on the voucher and can contain of eg freight, packaging, insurance or other parts of the total invoice amount from which no cash discount shall be deducted.

The fixed Amount in EURO is derived from the fixed Amount in currency

If interest method 1 or 2 applies, the value in the field will be accumulated after each interest invoicing. If interest method 3 or 4 applies, the field will be updated only once. Interest method is defined in the Country table.

If interest method 1 or 2 applies, the value in the field will be accumulated after each interest invoicing. If interest method 3 or 4 applies, the field will be updated only once. Interest method is defined in the Country table.

If interest method 1 or 2 applies, the value in the field will be accumulated after each interest invoicing. If interest method 3 or 4 applies, the field will be updated only once. Interest method is defined in the Country table.

The amount can be entered on the voucher line and inherited to the transaction. It can also be entered (or overridden) directly on the transaction record.

The amount can be entered on the voucher line and inherited to the transaction. It can also be entered (or overridden) directly on the transaction record.

The amount can be entered on the voucher line and inherited to the transaction. It can also be entered (or overridden) directly on the transaction record.

The date is validated using the regional settings in Windows.

If not filled in, Visma Business uses the interest rate specified for the customer or for the customer's Country no. in the Country table when the interest note is printed. Interest rate can also be changed for one single entry, in this case interest can be calculated for the same customer at different rates in the same interest note.

The field will show values only on the interest invoice print-out and NOT on the screen.

Interest is calculated from the Due date up to the current date when Interest method 1 or 2 is defined in the Country table, and to the payment date when interest method 3 or 4 is defined in the Country table. If you want to calculate interest manually, you can fill in the fields as information. If you have agreed no interest for a particular period after the Due date, this field can be filled in with the date to which you want interest to be calculated.

If you have filled in the Maximum number of interest days field in the Payment term table, the field will show Interest to date as Interest from date + Maximum number of interest days. If you are using the Interest free days in the Payment term table, the field will show Interest from date as Due date + Interest free days.

The date is validated using the regional settings in Windows.

Only relevant on payments where the currency differ from the currency on the matched invoice.

Will be updated with voucher number if there is no invoice number on the voucher and you have selected Affects turn./purch. in the Voucher type table.

The field will equal the Amount field if no Currency correction processing has been performed.

It must be set back in time if you want to reprint a reminder after you have approved the printout, or dispatch the next reminder earlier than warranted by the reminder interval in the Reminder table.

The date is validated using the regional settings in Windows.

On the Editing menu, click Memo to create a new memo or to view the existing memo. The memo file name is saved in this text box.

Double-click or press * to open the Select file dialog box to manually select a memo file.

The actual memo is stored in the Memo table.

If you want to have automatic interest exemption for a debit invoice when crediting, you can tick the Ref. Entry Free of interest parameter in the Order options field in the Order table. The transaction that a credit note with interest exemption generates inserts a check in the No interest field. When the entry has been paid, it will be concluded. If it has been part-paid, the check for No interest will remain for the entry with the outstanding amount.

The processing Calculate client interest also takes this field into account. If you select Set entry free of interest on suspended cases in the Company information table in the Accounting processing field, blocked cases will be exempted from interest when you post client interest.

You can also stipulate that a Customer is not to be subject to reminders by selecting the flag No reminders in the Customer options field in the Associate table.

1 - No reminders

2 - Exempt from debt recovery

Will stop an invoice from going to debt collection.

3 - Sent to debt collection

You can change the number of reminders in order to reprint a reminder. If you choose to update the reminder fee automatically when reminders are printed, you must manually reverse it in the accounts if they are resent.

The number of the Order from which the transaction has its origin.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

Organisational units fields can be used freely according to company needs to split accounting, sales and purchases into organisational units. The most common types are department, project and campaign. It is also possible to limit the organisational units a user should see by limiting the organisational units in the Limitation groups, User limitation groups and Limitations. The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.

The field appear with the name assigned to it in the Company information table.