Business NXT documentation

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Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
Customer ledger
The customer ledger is a financial record that contains detailed information about transactions between a business and its customers.
Debt collection agreement processings
The following processings are available from the Debt collection agreement table:

Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
- Base data
  The tables in this section include base data for accounting.
- Budgeting
  You can create a single budget to be used during many years ahead, but you can also enter an unlimited number of budgets.
- Vouchers
  A voucher is an accounting document that serves as a record of a business transaction and verifies certain activities or expenses.
- Incoming documents and invoices
  Incoming documents and vouchers usually arrive from other systems. They can be, for example, new supplier invoices, expense claims or payroll vouchers.
- Customer ledger
  The customer ledger is a financial record that contains detailed information about transactions between a business and its customers.
  - Open customer entry
    This table contains customer entries that awaits matching or interest calculation.
  - Open customer entry processings
  - Customer transaction
    This table contains transactions posted on customers.
  - Customer transaction processings
    The following processings are available from the Customer transaction table:
  - Matched customer transaction
    This table is used for calculation of interest and payment history, and contains one row for each pair of customer transactions that have been matched.
  - Matched customer transaction processings
    The following processings are available from the Matched customer transaction table:
  - Customer balance
    This table contains one row for each accounting period having some flow, per customer.
  - Customer current balance
    This table is defined as a view in the database, and contains a summary for each customer with open entries in the Open customer entry table.
  - Customer document
    This table contains one row for each archived customer document, according to the Document copies field in the Company information table.
  - Customer document processings
  - Customer document reports
  - Customer document line
    This table contains one row for each line on an archived customer document.
  - Customer document formula
    This table contains one row for each form element on an archived customer document.
  - Reminder
    This table contains one row for each reminder, per country.
  - Interest rate
    Interest rates of different types and date intervals are defined in this table.
  - Interest line
    In this table, interest that is calculated but not posted is logged, per customer.
  - Interest line processings
    The following processings are available from the Interest line table:
  - Debt collection agreement
    This table contains necessary information for communication with the debt collection company.
  - Debt collection agreement processings
    The following processings are available from the Debt collection agreement table:
- Supplier ledger
  The supplier ledger contains detailed information about purchases, payments made, outstanding balances, and any credits or adjustments related to the supplier.
- Payment transfer
- General ledger
  The general ledger is the central accounting record of a company.
- Bank reconciliation
  The purpose of bank reconciliation is to match accounting transactions with account statement transactions from the bank.
- Capital assets
  Capital assets are any kind of property for long-term use that belongs to a company.
- Electronic VAT reporting using Business NXT - Norway
  You can use Business NXT for electronic VAT reporting, either manually or automatically using the Visma.net AutoReport integration.
- Electronic VAT reporting - Denmark (new VAT structure)
  You can use Business NXT for electronic VAT reporting automatically using the connected service Visma.net AutoReport.
- Export of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.
- Import of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.

Debt collection agreement processings

The following processings are available from the Debt collection agreement table:

Change password

This processing is used to change password for debt collection access.

The processing changes the password for the Debt collection User ID, that is sent to the debt collection company each time invoices are transferred or data is retrieved.

Prerequisites

A user ID must be entered in the Debt collection User ID field. The password is issued by the debt collection company.

Starting the processing

Select the Debt collection agreement rows you want to process.
In the Processing menu, select Change password.

Make settings in the dialog.

Option	Description
Old password	Enter the existing password that you will change (not shown).
New password	Enter a new password.
Confirm password	Confirm the new password by entering it again.

The password (encrypted) is changed in the database..

Enable AutoCollect

This processing transfers the debt collection agreement to Visma AutoCollect.

When running the processing, a validation of mandatory fields will be performed. If any of the mandatory fields are missing or have an invalid value, an error message will be returned. All fields that need to be updated will be presented.

Prerequisites

An agreement with the debt collection company must exist and be registered in the debt collection company's web site.

Starting the processing

Select the Debt collection agreement rows you want to process.
In the Processing menu, select Enable AutoCollect.

The Debt collection User ID is filled out, and a password is generated. The debt collection agreement is activated at the debt collection company's web site.

A confirmation is sent back from Visma AutoCollect (by e-mail), informing when it is ready on their side for receiving invoices from this company. The Activated option in the AutoCollect processing field must be manually be selected.