Business NXT documentation

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System administration
This is where you find important information about configuring and monitoring Business NXT, for example about setting up user permissions and roles, and about the system logs.
General Data Protection Regulation (GDPR)
The EU General Data Protection Regulation (GDPR) replaced the Data Protection Directive 95/46/EC and was designed to harmonise data privacy laws across Europe, to protect and empower all EU citizens' data privacy and to reshape the way organisations across the region approach data privacy. The enforcement date for all EU countries was 25th of May 2018. Norway, not being a member of the EU, transposed the EU regulations into its national law in accordance with the provisions of the GDPR.
Secure configuration of Business NXT
Audit trail
This section covers the necessary setup to establish an audit trail for relevant items.

System administration
This is where you find important information about configuring and monitoring Business NXT, for example about setting up user permissions and roles, and about the system logs.
- Access management
  You create access groups and manage access, based on access groups, from the Access management page.
- Users
  User permissions in Business NXT are managed using roles and access groups.
- Companies
  You manage companies in Business NXT Admin.
- Variables
- Task overview administration
- Approval task
- Email configuration
  You can set up the email functionality for the entire system or for individual companies.
- Webhooks
  Webhooks are used to send real-time data between web applications, based on specific events, instead of constant polling.
- Data Model Extension (DME)
  Data model extensions allow you to extend and enhance the capabilities of the core data model.
- AI Connect
  You can use different AI-supported finance skills in Business NXT using the GAiA assistant and the AI Connect MCP server.
- Logs
  In Business NXT, some information is logged automatically, while other data can be logged if needed.
- Integrations
  For some Visma.net services that are integrated with Business NXT, you can start processings and also see the status of operations in dedicated tables.
- General Data Protection Regulation (GDPR)
  The EU General Data Protection Regulation (GDPR) replaced the Data Protection Directive 95/46/EC and was designed to harmonise data privacy laws across Europe, to protect and empower all EU citizens' data privacy and to reshape the way organisations across the region approach data privacy. The enforcement date for all EU countries was 25th of May 2018. Norway, not being a member of the EU, transposed the EU regulations into its national law in accordance with the provisions of the GDPR.
  - General aspects
    One aim of the GDPR is to protect all EU citizens from privacy and data breaches in an increasingly data-driven world. The key points of the GDPR as well as information on the impacts it has on businesses can be found below.
  - Secure configuration of Business NXT
    - User access in general
      Access control is an important aspect of GDPR (knowing who has access to which data). In general access control is based on roles/access groups which determine what a user can do.
    - Audit trail
      This section covers the necessary setup to establish an audit trail for relevant items.
  - Appendix
    This section contains additional information and a visualisation.

Audit trail

This section covers the necessary setup to establish an audit trail for relevant items.

Business NXT is logging each record in the database with the user who created it, including date and time, and the user who last changed the record, including date and time. This isn't always enough. It's recommended to enable the standard logging in Business NXT for certain changes in the system. For example, it might be useful to log changes on bank account fields (new, change, delete). In theory every field changed in the system can be subject to the standard logging functionality in Business NXT. However, it isn't recommended to enable logging on transaction tables like order or order line table or voucher tables because this will decrease the overall performance. The standard logging functionality in Business NXT requires log definitions in the Change log definition table. The log itself is stored in the Company change log table for entities belonging to a certain company and in the System change log table for entities belonging to the system database like the User table.

All users use their own credentials when accessing Business NXT. Integrations can use a service user account type, and in that case, the service user is shown as the creator or changer. This ensures that all changes are logged with a username matching the person who performed the changes. For some operations, the System supervisor option has to be enabled.