Business NXT documentation

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Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
Bank reconciliation
The purpose of bank reconciliation is to match accounting transactions with account statement transactions from the bank.
Reconciled transaction processings
The following processings are available from the Reconciled transaction table:

Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
- Base data
  The tables in this section include base data for accounting.
- Budgeting
  You can create a single budget to be used during many years ahead, but you can also enter an unlimited number of budgets.
- Vouchers
  A voucher is an accounting document that serves as a record of a business transaction and verifies certain activities or expenses.
- Incoming documents and invoices
  Incoming documents and vouchers usually arrive from other systems. They can be, for example, new supplier invoices, expense claims or payroll vouchers.
- Customer ledger
  The customer ledger is a financial record that contains detailed information about transactions between a business and its customers.
- Supplier ledger
  The supplier ledger contains detailed information about purchases, payments made, outstanding balances, and any credits or adjustments related to the supplier.
- Payment transfer
- General ledger
  The general ledger is the central accounting record of a company.
- Bank reconciliation
  The purpose of bank reconciliation is to match accounting transactions with account statement transactions from the bank.
  - Importing account statements
    The account statement transactions are imported daily from Visma.net AutoPay, affecting the following tables in Business NXT:
  - Setting up bank reconciliation
    The following procedures are relevant when setting up bank reconciliation.
  - Running bank reconciliation
    The different steps of the bank reconciliation routine are described in this section.
  - Account statement transaction
    This table contains bank account transactions received from Visma.net AutoPay and is used for bank reconciliation.
  - Account statement transaction processings
    The following processings are available from the Account statement transaction table:
  - Account statement detail
    This table contains details for the bank account transactions received from Visma.net AutoPay.
  - Bank reconciliation statement column
    This table is a memory table, and doesn’t exist in the database. It is used in forms for the Bank reconciliation statement report.
  - Approved reconciliation
    This table contains information about approved reconciliation.
  - Approved reconciliation processings
    The following processings are available from the Approved reconciliation table:
  - Approved reconciliation attachment
    This table contains attachments connected to approved reconciliation.
  - Reconciled transaction
    This table serves as a link between reconciled transactions in the General ledger transaction and Account statement transaction tables.
  - Reconciled transaction processings
    The following processings are available from the Reconciled transaction table:
- Capital assets
  Capital assets are any kind of property for long-term use that belongs to a company.
- Electronic VAT reporting using Business NXT - Norway
  You can use Business NXT for electronic VAT reporting, either manually or automatically using the Visma.net AutoReport integration.
- Electronic VAT reporting - Denmark (new VAT structure)
  You can use Business NXT for electronic VAT reporting automatically using the connected service Visma.net AutoReport.
- Export of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.
- Import of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.

Reconciled transaction processings

The following processings are available from the Reconciled transaction table:

Withdraw reconciliation

This processing withdraws reconciled transactions that have not already been approved.

If the reconciliation has already been approved, an error message will be displayed (a Reconciliation no. value is filled in at the reconciled transactions when the approval part is executed by selecting Finalise or Send for a certain period, the Bank reconciliation statement report.)

Starting the processing

Select the Reconciled transaction rows for the bank account or period you want to process.
In the Processing menu, select Withdraw reconciliation.

The row for the withdrawn reconciliation is deleted in the Approved reconciliation table. All transactions that belong to the withdrawn reconciliation reappear as not approved in the Reconciled transaction table (the value in the Reconciliation no. field is set to zero). Any connected attachments are deleted from the Approved reconciliation attachment and File archive tables.

The selected rows in the Reconciled transaction table are deleted.

For the referred rows in the General ledger transaction and Account statement transaction tables, the Reconciliation rest amount and Reconciliation rest amount in currency fields are increased by the values that were kept in the Reconciled amount and Reconciled amount in currency fields in the Reconciled transaction rows.