Capital asset reports

You can generate account statements and balance lists for capital assets in the same way as for customers, suppliers and the general ledger.

You can limit the reports to certain organisational units by including the relevant organisational unit page elements, or by selecting them in the dialog. Capital asset reports are given the lowest priority if the document window also includes page element combinations for other reports.

See also: Accounting reports

Designing reports

By selecting and/or sorting rows you can specify the capital assets to be included in the Capital asset table. You can also define how Business NXT sorts capital assets. This also applies to any organisational unit page elements included.

In the transaction and balance page elements you can define which columns are included. You can also define the order and size of them.

You can use the normal menu items to select fonts, preferences and page setup.

The account name and total line texts are printed in the Description field when retrieved from the Capital asset table. The account number is printed in the Cap. asset account field in the Capital asset class table.

The number and name of the organisational unit is printed together with the period delimitation, where the @Parameter macro is located on the form.

The parameters in the dialog box are completed in the same way as for customers, suppliers and general ledger. In balance lists for capital assets you can choose to compare with the general ledger, while the parameters for age distribution only apply to customers and suppliers. When you create capital asset reports for organisational units, the system reads transactions, whilst there are separate balance tables for individual organisational units for the general ledger.

The following reports are available for the Capital asset table:

Account statement

To produce an account statement for capital assets, the Capital asset table must be joined to the Capital asset transaction table.

Select the Cap. asset no. field as the foreign key.

Information about the capital assets comes from the capital assets page element.

Printing the account statement

  1. Select the Capital asset rows you want to print.
  2. In the context menu of the table, select Send. In the print dialog, click on Type and then select Account statement for capital assets in the drop-down list.
  3. Make settings in the print dialog.
    Option Description
    Date Today’s date is suggested by default, but you can also select another date as the document date. The date is used as the invoice date, and as a basis for calculating due dates for invoices, unless you have defined a specific due date in an order.
    Note:
    When printing from preview mode, the same document date is suggested in the Order documents dialog as in preview mode.
    Advanced Click to specify the advanced report parameters.
    Form Select the form you want to use from the list. The contents of the list depend on the document type you have selected. Business NXT remembers the form number chosen for a document window and saves it together with the layout. See also: Report forms
    Printer Select which printer you want to use. If the $Printer name field in the Printer setup table is blank, your default printer is suggested.
    Page setup Click to specify the page setup options for the printout. See also: Page setup

Balance list

You create balance lists by joining the Capital asset table to the Capital asset balance table.

Information about the capital assets is called up via capital assets as an underlying register.

Printing the balance list

  1. Select the Capital asset rows you want to print.
  2. In the context menu of the table, select Send. In the print dialog, click on Type and then select Balance list for capital assets in the drop-down list.
  3. Make settings in the print dialog.
    Option Description
    Date Today’s date is suggested by default, but you can also select another date as the document date. The date is used as the invoice date, and as a basis for calculating due dates for invoices, unless you have defined a specific due date in an order.
    Note:
    When printing from preview mode, the same document date is suggested in the Order documents dialog as in preview mode.
    Advanced Click to specify the advanced report parameters.
    Form Select the form you want to use from the list. The contents of the list depend on the document type you have selected. Business NXT remembers the form number chosen for a document window and saves it together with the layout. See also: Report forms
    Printer Select which printer you want to use. If the $Printer name field in the Printer setup table is blank, your default printer is suggested.
    Page setup Click to specify the page setup options for the printout. See also: Page setup