Settings for WebFaktura

The settings below are needed for sending invoices between Business NXT and WebFaktura.

Settings in Business NXT

Make the following settings in Business NXT Admin, that you find under Management in the menu, to activate the connection between Business NXT and WebFaktura:

  1. In the Admin view, select WebFaktura Sync status, and click the plus (+) icon to add a company.
  2. Enable the module Show paid items.
  3. Under Invoices, fill in the information related to customer, CID, invoices and vouchers, in order to connect invoice and credit note documents to specific voucher types or journal series in the accounting system:
    Parameter Setting Comment
    Start from customer number Customer number Select the customer number in the drop-down menu
    Start from invoice number 1000000 The starting number for generating outgoing invoices
    Start from credit note number The starting number for generating outgoing credit notes
    CID customer number CID customer number
    CID invoice number 7 Indicates the number of digits in the invoice number
    Payment terms (days) 15 Allows 15 days to pay from the invoice date
    Invoices delivery methods M Invoices are delivered via email
    Outgoing invoices 11 - Utgående faktura Voucher type outgoing invoice
    Outgoing credit notes 12 - Utgående kreditnota Voucher type outgoing credit note

Linking VAT codes

In order to ensure correct VAT handling when invoicing, VAT codes in the accounting system need to be linked to VAT codes in the WebFaktura system.

You make these settings in Business NXT, under Settings that is displayed by clicking the plus (+) icon.

The following fields are used:

  • VAT group: Internal ID for grouping different types of VAT categories
  • Description: VAT category (such as high rate, low rate, exempt, export)
  • WebFaktura VAT code: Used in the WebFaktura system to match VAT codes with those in the accounting system, selected from a drop-down menu
  • Sales account: Account number (from the chart of accounts) for revenue related to the specific VAT treatment
  • VAT code: Used in the accounting system to indicate the correct VAT treatment according to Norwegian regulations
VAT group Description WebFaktura VAT code Sales account VAT code
1 VAT liable - high rate PLH 170210 3
2 Sales without VAT FRI 170210 4
3 VAT exempt - export EKS 3000 5
4 VAT liable - medium rate PLS 3030 13
5 VAT liable – low rate (not selected) 3050 15

Settings in WebFaktura

Make the following settings in WebFaktura:

  • In the Agency view, set the Source/ERP system to Business NXT.

Disabling WebFaktura

Disabling WebFaktura for a company is a two-step process - one in Business NXT and one in WebFaktura.

  1. In Business NXT: Navigate to the Visma.net Admin view, select WebFaktura Sync status, and click the X (remove) icon next to the company you wish to deselect.
  2. In WebFaktura: In the Agency view, click the Disable this client button to complete the deactivation.