Business NXT documentation

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Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
Base data
The tables in this section include base data for accounting.
Handling accounting rules
The accounting rules feature is used with vouchers to automatically apply accounting information to voucher lines based on predefined rule definitions.
Accounting rule criteria processings

Accounting
The accounting functionality enables real-time visibility into financial health, enhances accuracy in financial reporting, and facilitates regulatory compliance. Relevant transactions for book keeping, such as payments, expenses and vouchers are automatically received from the services in the Visma.net platform.
- Base data
  The tables in this section include base data for accounting.
  - Accounting period
    This table contains one row for each accounting period.
  - Accounting period processings
  - VAT periods
    A VAT period is a specific time frame for which a business calculates and reports its Value Added Tax (VAT) obligations to the tax authorities.
  - Voucher type
    This table contains one row for each voucher type.
  - VAT code remark
  - VAT code remark processings
    The following processings are available from the VAT code remark table:
  - VAT code explanation
    Some VAT codes require an explanation when exporting a VAT report in SAF-T format to the Norwegian tax authorities. This table stores these explanations.
  - Period key
    This table contains one row for each period key.
  - Period line
    This table is used to define shares for each period, per period key.
  - Factoring file rules and CID code rules
  - Period interval default
    This table is used to define period intervals to suggest when running accounting reports, per company or company group.
  - Factoring invoice information
    This table is used to add factoring text to electronic invoices sent using Visma.net AutoInvoice.
  - Handling accounting rules
    The accounting rules feature is used with vouchers to automatically apply accounting information to voucher lines based on predefined rule definitions.
    - Accounting rule criteria
      This table contains one row for each accounting rule, used for distribution of accounting postings on the voucher line.
    - Accounting rule criteria processings
    - Accounting rule action
      This table contains one or several rows for each accounting rule.
  - Accounting rule suggester
    The Rule suggester helps you to automatically identify recurring accounting patterns based on previously updated vouchers and to turn them into usable accounting rules. This reduces manual work and improves consistency in accounting.
- Budgeting
  You can create a single budget to be used during many years ahead, but you can also enter an unlimited number of budgets.
- Vouchers
  A voucher is an accounting document that serves as a record of a business transaction and verifies certain activities or expenses.
- Incoming documents and invoices
  Incoming documents and vouchers usually arrive from other systems. They can be, for example, new supplier invoices, expense claims or payroll vouchers.
- Customer ledger
  The customer ledger is a financial record that contains detailed information about transactions between a business and its customers.
- Supplier ledger
  The supplier ledger contains detailed information about purchases, payments made, outstanding balances, and any credits or adjustments related to the supplier.
- Payment transfer
- General ledger
  The general ledger is the central accounting record of a company.
- Bank reconciliation
  The purpose of bank reconciliation is to match accounting transactions with account statement transactions from the bank.
- Capital assets
  Capital assets are any kind of property for long-term use that belongs to a company.
- Electronic VAT reporting using Business NXT - Norway
  You can use Business NXT for electronic VAT reporting, either manually or automatically using the Visma.net AutoReport integration.
- Electronic VAT reporting - Denmark (new VAT structure)
  You can use Business NXT for electronic VAT reporting automatically using the connected service Visma.net AutoReport.
- Export of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.
- Import of SIE files
  SIE files are used to exchange bookkeeping information between different systems, including the basis for financial statements.

Accounting rule criteria processings

The following processings are available from the Accounting rule criteria table:

Suggest rules

This processing analyses updated vouchers to identify recurring accounting patterns and generate new rule suggestions.

When the processing runs, it evaluates vouchers as follows:

First run: The system analyses the last 5000 updated vouchers within the last 5 years to identify and create relevant suggested rules that are validated against the last 100,000 updated vouchers within the last 10 years.
Subsequent runs: Only updated vouchers created after the last stored timestamp are validated against the last 100,000 updated vouchers. This ensures that the system suggests rules based on new activity since the previous run.

A rule is suggested when at least three vouchers share the same criteria values and 90% or more also share the same action values. New rules are automatically added to the Accounting rule criteria and Accounting rule action tables with the Acceptance status 1 - Suggested.

See also: Resetting rule suggestions

Starting the processing

Each time you run the processing, it focuses on new activity since the last run, so you only get relevant, fresh suggestions.

Open a layout that contains the Accounting rule criteria table.
Enable the Suggest rules processing (via design mode, if needed).
Run the processing.

Now, any new suggestions will appear in the layout with status 1 - Suggested.