This section describes how supplier invoices can be paid before making the final cost
postings.
In Visma Business, to be able to make a payment for a supplier invoice, it is required to have a record
in Åpen leverandørpost table,
created by a batch and voucher when updated. Usually cost accounts have been set at the
same time, and possible changes have required a new correction batch.
With the payment before booking feature, it is possible to update only the supplier
transactions from a batch and rest of the voucher lines are moved to a new batch. They
can be later edited and posted freely, even after the supplier invoice has already been
paid.
To start the process, select one or more batches in Bunt table and start Oppdater leverandørtransaksjoner
processing.
Merk: Oppdater leverandørtransaksjoner can
be used only, if the batch contains supplier transactions. Also Interimskonto kostnader
must be set in Bedriftsopplysninger table. Batch can be updated even if it doesn't balance because contra-account will be
added in the process.
Processing will
- Create one batch for supplier transaction
- Set Bunt
Origin to 45 - Del bunt, leverandørtransaksjoner
- Copy all voucher lines with supplier accounts
- Set Interimskonto kostnader as contra-account
- Bunt is
automatically updated
- Create a second batch for cost transactions
- Set Bunt
Origin to 46 - Del bunt, kostnadstransaksjoner
- All lines from the original batch are copied, but supplier accounts are
replaced with Interimskonto kostnader
- Batch is set as suspended and left for later actions
- Bilagsjour.nr and Buntnr
are copied from the supplier batch to Tidligere bilagsjour.nr and Tidligere buntnr
fields
- Original batch is deleted (if Oppbevares is not enabled)
Supplier invoice can now be paid normally. Cost can be edited and posted later.
Merk: Payment before booking feature can be used to automate supplier invoice payment
flow. For example, set a scheduled job to Oppdater leverandørtransaksjoner
automatically and another job for Lag betalingsforslag.