This section describes some of the fields that are unique to loan/hire orders.
| Field | Explanation |
|---|---|
| Expected return date | In the Expected return date field in the order line you enter the date for return delivery of the products that have been loaned/hired. |
| Actual return date | When the goods are returned the current date is entered in this field. Expected return date and Actual return date are used as the dates in the Stock changes table for when loaned/hired products are expected to be returned to the warehouse. Otherwise you use the delivery date. |
| Assemble Time and Disassemble time | In the Stock balances table you will find the Assemble time and Disassemble time fields. These fields calculate the dates when the goods will come into and go out of the warehouse. |
| Returned and Return NOW | The Reservations table contains the Returned field. You use this option if only parts of a shipment have been returned. Correspondingly you can enter the required quantity in the Return NOW field in the order lines. Return NOW is added to the Returned field when you save the order. |
| Hired/Loaned and In hire/In loan order | When goods are returned, the reservations are cancelled. The Hired/Loaned and In hire/In loan order fields in the Stock balances and Stock changes tables are reduced accordingly. |
| Discard NOW, Compensate NOW | The values in the Discard NOW and Compensate NOW fields reduce stock/surplus stock. This is then added to the loss on the shipment. The Discard NOW and Compensate NOW fields are added to the Discarded and Compensate fields when you save the order. |
| Transferred to warehouse, Transferred shipment number | If you want the goods to be returned to a different warehouse (e.g. a separate hire warehouse), you enter the warehouse number, and if relevant the shipment number, in the Transf. to warehouse and/or Transferred shipment number fields. When returned they are automatically returned to the warehouse and shipment numbers that have been entered. |
| Time to next | If you are going to invoice the customer for the loan at regular intervals, you must register the required time interval until the next invoicing date in the Time to next field in the loan order lines. You can see the time in weeks or months. You enter this for each order (see under Processing/Processing method/Misc. in the menu bar). For subsequent invoicing to this customer Visma Business will check the customer's loan orders and if relevant insert an order line if the time that has elapsed since the previous invoice is greater than the time interval entered in the loan order. The new order line is not processed for stock if you select the No stock processing on new row checkbox on the Misc. page in the dialog box for the Processing method menu item. If you use this selection in combination with Processing/Warehouse/Exempt from warehousing the first hire invoice affects the warehouse, while subsequent invoicing writes the hire invoice without affecting the warehouse. If you use Time to next for stock goods when hired, it is a requirement that you select the Exempt from warehousing check box. |
| Hire period | The Hire period field shows you how many days the hire period or loan period consists of, and is calculated on the basis of the number of days between the From and To fields. |
| Invoice free hire days | The Bedriftsopplysninger table contains the Invoice free hire days field. Double-clicking here calls up a dialog box in which you can enter the days of the week for which the customer will not be invoiced. |
| Price factor | In this field in the order lines you can enter a factor by which Visma Business should multiply price and quantity to calculate order line amounts. You can define price factors that Visma Business should use in the Price factors table under the Products folder. The table consists of the Hire period and Price factor fields. Here you can define the various price factors to be used for various hire periods. If you want to accumulate the price to the structure head, you must define the hire price in the Price and discount matrix table. You must also select the Revenue field under the Processing method/Structure/Structure lines/Accumulate in structure head menu item. |
| Price factor for hire orders | The Bedriftsopplysninger table contains the Price factor for hire orders field. If you select the check box here Visma Business will not multiply the hire period by price and quantity to calculate order line amounts. It will instead use the price factors defined in the Price factors table. |