Creating payments

The payment procedure begins in a window in which the Open supplier entries table is joined to the Associates window. When you have a supplier highlighted in the main page element, you will only see open entries for this supplier in the joined page element.

Before you print a report, you can select certain suppliers or make other selections or change the sort order in the page elements to specify the entries to be included. If you want the payment to relate to an amount up to a certain total, the sort order in the Associates window determines which suppliers are paid and which are not.

The Open supplier entries window can be used to select open entries on the basis of control status, priority, whether they are authorised or the planned payment or due date. The data included in the printout corresponds to the columns visible in the open entries page element, i.e. all columns that are not hidden. The entries are printed in the sort order defined for the page element. You can save separate layouts as reports with the required columns and sort order.

Visma Business will deduct the cash discount from the amount suggested by the program if the entry that you are remitting qualifies for a cash discount. You can enter the number of days of grace for a cash discount in the Days of grace cash disc. field in the Country table. The cash discount will then be settled even if you have not posted the payment within the period for cash discount.

Visma Business will change to a new giro when an entry has a different bank account number than the previous entry. If the same supplier uses several bank account numbers, the supplier's entries should be sorted according to bank account number in order to limit the number of giros printed for entries with the same account number.

The Home/Print/Page setup menu item is used to specify the form number to be used for form type 5 (payment giro). The form definition determines the margins, which information Visma Business prints and how it is printed. It also determines the font type, font size and colours. Visma Business prints one or more giros for each supplier, including as many entries as there is room for on each giro. The number of transactions per giro depends on the height of the slip, the top and bottom margins and the font size. Visma Business reverses the signs in the columns relating to amounts and quantities, so that the giro amount is positive when payment is to be made.

Part payment

In the event of part payment, a check will be performed to determine whether the part payment amount is greater than the rest amount. If it is greater than the rest amount, the rest amount will be used and not the part payment amount on the payment line.

You must check for yourself whether this entry has been updated with previous part payments to the bank. The system will automatically define a part payment as remitted, so you must deselect paid for the open entry before it can be remitted again.

Electronic Funds Transfer/payment giros

If you want to use electronic funds transfer, entries are transferred directly from the Åpen leverandørpost table using the relevant menu item. For Utskrift av remitteringsgiroer, click Print in the Aktør table.