Approving and posting to accounts

This section describes the approval routine which is run after printing payment giros.

The Approval dialog box is displayed after Utskrift av remitteringsgiroer (but not after previewing). This is where you approve the payments. The Accounting/matching check box is greyed out in the dialog box and is for information only. It is checked if you have checked the dialog box for the Accounting instances field in the Bedriftsopplysninger table. When posting, specify the value date on which you want to produce the ledger batch in the accounts. If the option for direct update is checked, the batch is automatically updated in the same operation. The printout is approved by clicking the OK button

If you cannot approve the payments, click Cancel or Esc.

Exclude suppliers from approval

If you only want to delay payments to certain suppliers, you can exclude one or more suppliers from approval by entering their supplier numbers in the Skip field in the Approval dialog box. This allows you to approve and update the rest of the payments.

When you click Next, the supplier number is moved to the list beneath the entry field (provided a payment suggestion has been printed out for the supplier number in question). Visma Business empties the supplier number field, allowing you to enter the number of the next supplier excluded from approval. A supplier number stored in the list can be removed by highlighting it and pressing the Delete button in the dialog box. This means that the supplier's entries will still be remitted.

The status bar is updated continuously to show the total payment amount in the domestic currency, and the number of suppliers who have not been excluded from approval.

What is printed

Planned Payment Date

Visma Business sorts the entries as a default by estimated pay date. This corresponds to the due date unless it has been changed in the Open supplier entries table. If the payment date is older than the current date, Visma Business changes it to the current date, so that the bank does not reject it during electronic funds transfer).

Totals Lines

The giro includes a totals line for each currency used in the giro.

Visma Business always completes the domestic currency column.

Visma Business prints a totals line for the total paid amount on the last page of payment suggestions. If several currencies are involved, the totals line is specified per currency. You can omit the totals line using the Skip totals lines field in the Forms table. You can override the text in the Texts table.