Open entry lists

This section describes open entry lists for customers and suppliers.

The open entries list for customers and suppliers is generated by joining Open customer entries or Open supplier entries to the Associates table. A dialog box is displayed when printing or print previewing an open entry list. One dialog box is used for processing open customer entries and another is used for processing open supplier entries. Make sure you unhide the columns in the window according to what you have selected in the report parameters dialog box, for example Paid last for payment history and the foreign currency columns if foreign currency is used for the customers or suppliers. These subwindows form the basis of all ledger routines.

Merk: You cannot print open entry lists for earlier dates. You should therefore print an open entry list for customers and suppliers as of 01.01 before you update the ledger entries for the next year. This is because this table no longer contains matched entries.

Open entries list for customers

Processing of customer entries dialog box

When printing an open entry list, you can choose from the following options in the dialog box:

Explanation of the fields in the "Processing open customer entries" dialog box

Field	Explanation
Reminder suggestion	Check this field to place an asterisk in the margin by the entries which meet the reminder criteria, with a total line giving the overall reminder amount per customer per currency.
Interest suggestion	Check this field to mark entries which are ready for interest computation with two asterisks in the margin, with a total line showing the period for interest computation and the interest amount per entry and the total per currency for the customer.
Only suggestion	Check this field to include only entries for which Visma Business suggests reminders/interest computation.
Specify intervals	If you select this field and run an interest note with several date intervals with different interest rates or amounts, the interest note is split into several lines on the printout. The printout shows the date interval, interest rate and interest amount in the current currency and default currency. If you have not registered the interest rates in the "Interest rates" table, the interest rate in the "Countries" table is used.
Process
Selected customers	If this option is checked, only the customers that you have selected or made selections on in the Associates subwindow are processed.
Customers with open entries	If this option is checked, only customers with open entries are processed.

Merk: If both reminder suggestion and interest suggestion are selected, entries that satisfy both criteria are marked with three asterisks.

Open entries list for suppliers

Dialog box processing of open entries list

If you have chosen to print an open entry list, you can choose from the following options in the dialog box:

Explanation of the fields in the "Processing open supplier entries" dialog box

Field	Explanation
Payment suggestion	Check this box to place an asterisk in the margin by the entries which meet the payments criteria, with a total line giving the overall payment amount per supplier per currency.
Only suggestion	If you check this box, Visma Business does not include suppliers or entries for which there is nothing to remit. The option applies only to the output type Giros and is greyed out if you have selected the output type Open entry list.
Process
Selected suppliers	If this option is checked, only the suppliers that you have selected or made selections on in the Associates subwindow are processed.
Suppliers with open entries	If this box is checked, only suppliers with open entries are processed.

When printing from preview mode, Visma Business suggests the same "Up-to-date per date" in the "Processing of open customer entries" and "Processing of open supplier entries" dialog boxes as in preview mode.