You can produce automatic entries for general ledger accounts on the basis of movements in the account in the accounting period(s) that you specify.
In order for Visma Business to be able to do this:
Automatic entries are generated by first selecting the row(s) for the general ledger account(s) you want to process. You then select Processing/Automatic entries from the menu bar. Visma Business displays a separate dialog box, where you can select the periods for which you want to produce automatic entries, and whether you want to update the batch directly.
Once you have filled in the Automatic entries dialog box and clicked OK, Visma Business produces separate voucher lines for each period in the period interval you have selected. This is done for each row for the account(s) in the Automatic entries table, provided there have been relevant movements on the account(s) in the periods. During processing, Visma Business displays the account number of the account that is being processed, and after processing it displays the number of accounts that were processed, together with any accounts that were not processed because they were locked by other processes.
The automatic entry movements are multiplied by the shares in the Automatic entries table in order to calculate amount, currency amount and quantity in the voucher lines. Any values in the Amount field in the Automatic entries table will be added to the amount field in the voucher line.
Visma Business retrieves the voucher number and voucher type from the voucher series for the automatic entries you have referred to in the Bedriftsopplysninger table. Visma Business retrieves debit and credit account type, account number and tax code from the Automatic entries table, and currency number is retrieved from the General ledger accounts table for the relevant account. Visma Business enters the year and period number in the voucher lines. To date from the Accounting periods table is entered as voucher date and value date.
The Skip and Must be blank fields and the organisational unit fields in the Automatic entries table only apply when expanding voucher lines.
The General ledger balances table contains fields for total debit and credit automatic entry movement in the default currency, the account's currency and quantity. Visma Business increases these fields and reduces them according to the ordinary movement fields, but are reset when you use the Processing/Automatic entries menu item.
You can deselect the voucher lines to exclude them from being accumulated in the automatic entries movements. The deselection is retained in general ledger transactions, and is referred to when balances are regenerated.